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1. No student record shall be altered or disposed of during the time period between a
request to review the record and the actual review of the record.
2. Authorized organizations, agencies, and persons from outside the school whose
access requires the consent of parents or adult students shall submit to the chief
school administrator, or the chief school administrator’s designee, the request in
writing, together with any required authorization.
3. The chief school administrator, or the chief school administrator’s designee, shall be
present during the period of inspection to provide interpretation of the records, where
necessary, and to prevent their alteration, damage, or loss. In every instance of
inspection of student records by persons other than parents, students, or individuals
who have assigned educational responsibility for the individual student, an entry shall
be made in the student record of the name(s) of persons granted access, the reason
access was granted, the time and circumstances of inspection, the records inspected,
and the purposes for which the data will be used.
4. Prior to disclosure of student records to organizations, agencies, or persons outside
the school district pursuant to a court order, the district board of education shall
give the parent or adult student at least three days’ notice of the name of the
requesting agency and the specific records requested unless otherwise judicially
instructed. The notification shall be provided in writing, if practicable. Only records
related to the specific purpose of the court order shall be disclosed.
i. Notice to the parent shall not be required when the parent is party to a court
proceeding involving child abuse and neglect or dependency matters,
consistent with 20 U.S.C. § 1232g(b)(2)(B).