PowerPoint Presentation

SharePoint Online

Quick Start Guide

Do more wherever you are with secure access, sharing, and file storage. Sign in to your Office 365 subscription and select SharePoint from the App launcher.

Check out featured content

• News from sites highlights updates

from sites you follow or visit often.

• Frequent sites shows sites you like

to go to and recent activity in them.

• Suggested sites* (not shown)

appear based on searches you've

done and recommendations from

Microsoft Graph.

• Microsoft Graph must be enabled by

your admin to see Featured links

and Suggested sites on your

SharePoint homepage.

Find your sites

• Following displays sites you follow,

like your team's site or a site from

another group you work with.

• Recent shows any site you've gone

to recently.

• Featured links* displays sites your

company wants to showcase.

Find Sites, People, or Files.

Create a site or news post

SharePoint Online

Work with files

Select a site from the SharePoint homepage or enter its URL into your browser. Then select Documents in the left navigation pane.

Open

Open and edit a file online

or in a desktop app.

Sharing status

See which files are being

shared and who they’re

shared with.

Version history

View a file’s version history

and restore a file to a

previous version.

Share files directly from

SharePoint. Files are private

until shared.

Copy link

Get a link to the selected file

to insert in an IM, email, or

site.

Move to/Copy to

Move or copy to another

destination in your OneDrive

or any SharePoint site.

Details Pane

See file information, recent

activity, manage access

permissions, and edit file

properties.

Recent activity

See the sharing, viewing,

and editing activity for a file.

Document

View and work with the files

stored on a SharePoint site.

Pin to top

Pin important folders or

documents to the top of the

list for easy viewing.

Flow

Automate common tasks

between SharePoint and

other Office 365 and third

party services.

Download

Download a copy of a file to

work offline that takes local

device space.

SharePoint Online

Create or upload files and folders

You can create New files and folders and upload existing files and folders from your

device. In SharePoint, select Upload > Files. Or select a location in SharePoint and drag

and drop files or folders from your device.

Copy link

You can also share a file by copying the link and pasting it in email, IM, a webpage, or a

OneNote page. In SharePoint, select a file and then select Copy link. Copy the link and then

paste it in the destination.

Sync SharePoint files and folders with OneDrive

Sync your files and folders in SharePoint to your computer, so you can access them

even when you’re offline. From a document library on the SharePoint site that you

want to sync files from, select Sync, and sign in with your work or school account.

Share files

Select a file and then select Share. You can grant Edit or View permissions for

recipients and set time limitations on a file to specify when it will no longer be

accessible.

Based on admin settings, the three levels of

sharing are:

Anyone – people inside and outside your org

can access. Receive links directly or forwarded.

People in your org – everyone in your org can

access.

Specific people – specify email addresses of

the people you want to give access to.

SharePoint Online

Create a site

Select + Create site on the SharePoint homepage to create a new SharePoint site.

Select a Team or Communication site, and enter a title, description, owners, and

members. You can also select to make the group private and change the group email

name. (If you select a Team site, an Office 365 Group is also created.)

Add a page

Select + New > Page in your new site, name your page, and then select Publish.

Add a document library or list

Select + New in your new website to add a library or list.

Add web parts

In your news post or page, select the plus sign . You can add text, images, files,

video, dynamic content and by using the corresponding web parts.

SharePoint Online

Mobile SharePoint access

Mobile SharePoint a new way to reach intranet content on your phone or tablet and is available in the app store for iOS, Android, and Windows. You can get to sites,

people, and files, search and browse SharePoint, stay up-to-date with news, and view your content. and more.

The above screens represent SharePoint accounts in iOS. Android users will have similar experience except the file activity functionality.

Use search to find and discover

important content.

Tap on a user to get to their

contact card and see who

they work with and what they

are working on.

Access your personalized view

of team sites, communication

sites, and news posts

Browse your sites, files,

people and more to get

back to what you were

working on.

View news posts on the go and

share your updates, reports, status,

and experiences with your team

SharePoint Online

Files On-Demand

Files On-Demand helps you access all your files in SharePoint through OneDrive without

having to download all of them and use storage space on your computer. In the taskbar,

select the OneDrive icon, select More > Settings. On the Settings tab, select the Save

space and download files as you use them box.

Next steps with SharePoint

Find help

Explore the help and training for SharePoint and other Office apps.

Visit https://go.microsoft.com/fwlink/?linkid=871131 for more information.

Get free Office training, tutorials, and videos

Ready to dig in the capabilities that SharePoint has to offer?

Visit https://go.microsoft.com/fwlink/?linkid=871134 to explore our free training.

Get the SharePoint mobile app

Get the mobile app to reach your intranet content on your phone or tablet.

Visit https://aka.ms/getspmobile

Select files and folders to sync

You can choose the folders and files to sync to your computer. In the taskbar, select the

OneDrive icon, select More > Settings > Choose folders.

Online files/folders -

Take no space on

your computer.

When you double-

click the cloud icon,

files/folders can be

made available on

your computer.

Make files/folders

accessible without an

internet connection.

Return the files/folder

to online state.

Get other Quick Start Guides

To download our free Quick Start Guides for your other favorite apps, go to

https://go.microsoft.com/fwlink/?linkid=2008317.