2018 Washington State Energy Code CE-3
C103.5 Retention of construction documents. One set of approved construction documents shall be retained
by the code official for a period of not less than 180 days from date of completion of the permitted work, or as
required by state or local laws.
C103.6 Building documentation and close out submittal requirements. The construction documents shall
specify that the documents described in this section be provided to the building owner or owner’s authorized
agent within a maximum of 90 days of the date of receipt of the certificate of occupancy.
C103.6.1 Record documents. Construction documents shall be updated by the installing contractor and
architect or engineer of record to convey a record of the completed work. Such updates shall include
building envelope, mechanical, plumbing, electrical and control drawings red-lined, or redrawn if specified,
that show all changes to size, type and locations of components, equipment and assemblies. Record
documents shall include the location and model number of each piece of equipment as installed. The
architect, engineer of record or installing contractor is required to provide consolidated record drawings in
compliance with this section to the building owner or owner’s authorized agent with the timeline specified in
Section C103.6.
C103.6.2 Building operations and maintenance information. Required regular maintenance actions for
equipment and systems shall be clearly stated on a readily visible label on the equipment. The label shall
include the title or publication number for the operation and maintenance manual for that particular model and
type of product and the manufacture date or installation date.
C103.6.2.1 Manuals. An operating and maintenance manual shall be provided for each component, device,
piece of equipment, and system governed by this code. The manual shall include all of the following:
1. Submittal data indicating all selected options for each piece of equipment and control device.
2. Manufacturer's operation manuals and maintenance manuals for each device, piece of equipment,
and system requiring maintenance, except equipment not furnished as part of the project. Required
routine maintenance actions, cleaning and recommended relamping shall be clearly identified.
3. Name and address of at least one service agency.
4. Controls system inspection schedule, maintenance and calibration information, wiring diagrams,
schematics, and control sequence descriptions. A schedule for inspecting and recalibrating all lighting
controls. Desired or field-determined set points shall be PERMANENTLY recorded on control
drawings at control devices or, for digital control systems, on the graphic where settings may be
changed.
5. A narrative of how each system is intended to operate, including recommended set points. Sequence
of operation alone is not acceptable for this requirement.
C103.6.3 Compliance documentation. All energy code compliance forms and calculations shall be delivered
in one document to the building owner as part of the project record documents or manuals, or as a standalone
document. This document shall include the specific energy code year utilized for compliance determination for
each system, NFRC certificates for the installed windows, list of total area for each NFRC certificate, the
interior lighting power compliance path (building area, space-by-space) used to calculate the lighting power
allowance.
For projects complying with Section C401.2 item 1, the documentation shall include:
1. The envelope insulation compliance path (prescriptive or component performance).
2. All completed code compliance forms, and all compliance calculations including, but not limited to, those
required by sections C402.1.5, C403.2.12.1, C405.4, and C405.5.
For projects complying with C401.2 item 2, the documentation shall include:
1. A list of all proposed envelope component types, areas and U-values.
2. A list of all lighting area types with areas, lighting power allowance, and installed lighting power density.
3. A list of each HVAC system modeled with the assigned and proposed system type.
4. Electronic copies of the baseline and proposed model input and output file. The input files shall be in a
format suitable for rerunning the model and shall not consist solely of formatted reports of the inputs