2BDoD 7000.14-R Financial Management Regulation Glossary
* September 2021
G-4
Accounts Receivable from the Public
All accounts receivable arising from the sale of goods and services and from operations
involving other than Federal Government organizations. Examples are debts owed by military
personnel, civilian employees, and contractors.
Accrued Variance (Foreign Currency Fluctuations)
The difference between un-liquidated obligations at the budget rate (approved execution
rate) and the foreign exchange rate current at the time of payment.
*Acquisition Cost
The amount, net of both trade and cash discounts, paid for property plus transportation
costs and other ancillary costs to bring the item(s) to its current condition and location.
Adjustments to Expired or Closed Accounts (Upward or Downward)
Increases or decreases to obligations or expenditures. Adjustments involve recording
obligations or expenditures that were made or incurred, but not recorded, during the period prior
to expiration or cancellation of the account.
Administrative Subdivision of Funds
Any sub-division or legal restriction of an appropriation or fund that makes funds available
in a specified amount for incurring obligations. Frequently used subdivisions include
apportionments, allocations, sub-allocations, allotments and sub-allotments.
*Advances
Advances are cash outlays made by a federal entity to its employees, contractors, grantees,
or others to cover a part or all of the recipients’ anticipated expenses or as advance payments for
the cost of goods and services the entity acquires. The outlay is made before an authorized DoD
receiving official has certified performance. Common examples include, travel advances
disbursed to employees prior to business trips, and cash or other assets disbursed under a contract,
grant, or cooperative agreement before services or goods are provided by the contractor or grantee.
Agency Financial Management System
The total of agency financial systems, both manual and automated, for planning, budget
formulation and execution, program and administrative accounting; as well as all other systems
for recording and classifying financial data and reporting financial management information,
including purchasing, property, and inventory.
A. Financial Management Information. All information that is expressed in
dollar terms on federal spending, collections, assets, liabilities, equity, and related budgetary and
accounting transactions and balances.
B. Accounting System. The structure of methods and procedures used to record,
classify, accumulate, analyze, summarize, and report information on the financial condition and
operating position. It is comprised of the various functional operations involved in authorizing,
recording, classifying, analyzing, and reporting financial information related to financing sources,
gains, expenses, losses, transfers, assets, liabilities, equity, and internal controls. It encompasses the