PowerPoint Presentation

High School eDocs and Scope & Sequence Review

LAUSD/Naviance Professional Development

Agenda

LAUSD/Naviance Professional Development

1. Naviance eDocs Overview

2. Naviance eDocs – Student Experience

3. Naviance eDocs – Staff Experience

4. Naviance-LAUSD Implementation Activities

5. Support and Resources

eDocs Overview

What is eDocs?

With Naviance eDocs, you can submit electronic

documents to every Common Application

member institution.

Naviance eDocs also provides secure electronic

delivery of college application materials to all

colleges and universities that subscribe to

Parchment.

Naviance eDocs allows high schools to prepare, send, and track college application

documents electronically to more than 2,000 participating colleges and universities.

• All seniors’ college applications will be documented in Naviance.

• Increases the accessibility and reliability of sending transcripts and supporting college application

documents.

• Staff will be able to electronically send standard application materials (e.g. transcripts, school

profiles, letters of recommendation) and they will be able to complete and send supplemental forms

required for Common App applications (e.g. Common App School Report, Common App teacher

evaluation, etc.) through eDocs.

• Students are able to report where they are applying to college and request letters of recommendation

and transcripts from their Naviance Student site for

all

colleges they are applying to.

Benefits of Naviance eDocs & Common Application Integration

eDocs Overview

eDocs Workflow

Counselor

validates correct

CA account

Matching

Counselor uses

Application

Manager to view

list of colleges

Counselor or

registrar prepares

and send materials

Teachers are

emailed

notification.

Teachers upload

LOR, and prepares

CA evaluation, if

needed

Status will update

when staff sends

required documents

Student adds non-

CA colleges to the

“Colleges I’m

Applying To” list &

CA apps sync

automatically

Student requests

transcripts and

documents

Student requests

teacher

recommendation

letters

Student tracks

status of requested

transcripts and

recommendations

Students Register

on Common

Application and

match their

account

Student applies

to college via

Common

Application,

direct to

institution, or

the Coalition

App

Staff Process

Student Process

Naviance eDocs:

Student Experience

Student Action Steps

Student Experience

On commonapp.org, enter high school information, add at least

one college, and sign the FERPA Release Authorization

(Common App Only)

Complete the Common App Account Matching process in Family

Connection (Common App Only)

Add Colleges to the "Colleges I'm Applying to List" in Family

Connection

Request Materials for college applications in Family Connection

(i.e., teacher recommendations, transcripts)

Common App

Family

Connection

Student Experience

Student Experience Step-by-Step

What we’ll see and do:

- Adding colleges to the “Colleges

I’m Applying To”

- Requesting Transcripts

- Requesting Letters of

Recommendation

Naviance eDocs:

Staff Experience

Staff General Process

School Site Manager activates eDocs and chooses to opt-in or opt-

out of the Common App integration

Counselor/registrar uploads School Profile and completes School

Form. Then, counselor/registrar uploads transcripts on each

student’s folder or via MTM to upload for entire class

Teacher gets email notification, uploads rec and prepares CA

teacher evaluation (if needed), teacher sends documents to

colleges

Counselor uses Application Manager to view list of colleges

students are applying to, validates CA matching, prepares any

necessary forms and sends to colleges

Status update occurs in Naviance and Family Connection when

staff sends required documents. If staff is mailing documents,

update will be manual

Staff Experience

eDocs Activation and Common App Integration Status

Activation:

• What: Activate eDocs and Opt-In or Opt-Out

of the Common App Integration

• Who: School Site Manager for each school

• When: On or after August 1

Important Reminders:

• This is a yearly activity. Must activate and

indicate Common App status even if you did

this last year.

• The deadline to opt-in or opt-out of the

Common Application integration is typically

mid-Sept, but we recommend making this

choice on or near August 1

Staff Experience

Staff Experience Step-by-Step

What we’ll see and do:

- Application and Transcript

Managers

- Uploading and Sending

Documents

- Letters of Recommendation

Process

Staff Experience

Variations on the eDocs Process

Student will add colleges to ‘Colleges I’m Applying To’ list and

request transcripts from this section

Students submit paper transcript request form and

colleges/transcript request added by staff.

Student will add colleges to ‘Colleges I’m Applying To’ list. Staff will

send transcripts to all colleges added to this (no additional request

required by students)

Option 1

Option 2

Option 3

Staff Experience

What’s Your Current Process?

1. How do you currently send transcripts, supplemental forms, letters of rec?

2. Who is responsible for sending transcripts, supplemental forms, letters of

recommendations?

3. Do you charge for transcripts and/or postage?

4. Do students request transcripts? If so, what is the request process? Are there internal

forms?

5. Do students request teacher recs? If so, what is the request process? Are there

internal forms?

6. Do students use Common App? If so, do staff use Common App Online?

7. What is your process for mid-year and final documents?

Staff Experience

Decisions to Make

1. Do you want to track transcript requests

through Family Connection and the

Transcript Manager?

2. Do you want to allow teachers to upload

and/or send their own letters of

recommendation?

3. Do you want to integrate with Common App

this year?

4. Do you want to send alumni transcripts?

5. How do you want to handle requests for

mid-year and final documents

Implementation Best

Practices

Scope and Sequence Review

Implementation Activities

Grade 9

• Create an Academic

and Personal Goal

• Complete a College

Grade 10 Grade 12 Grade 11

• Complete Career

Cluster Finder

• Explore the Roadtrip

Nation Interview