Google Forms
SIR Webmaster Meeting
Friday, November 18, 2022
Kevin King
Branch 95 Webmaster
Introduction
§ Effective member communication is essential to branch operations
§ Branch websites, newsletters and periodic emails are the most common means of
providing [one-way] communication to members
§ Oftentimes, two-way communication is required
§ Solicit member input on important topics affecting the branch through surveys
§ Member registration for upcoming meetings and/or events
§ State SIR and some branches use Constant Contact for which there’s a recurring cost
§ Free alternatives to Constant Contact may be just as effective depending on your needs
§ MailChimp, SurveyMonkey and Google Forms are widely used alternatives
Google Forms
§ Constant Contact, Google Forms and
the other tools I listed are all
considered marketing tools
§ While Constant Contact and other “free”
alternatives may be slicker and come
with more bells and whistles, Google
Forms checks all the boxes when it
comes to the member communication
needs of my branch
§ One needs a Google account to use
Google Forms but recipients do not
need it to receive or respond to it
Google Forms versus another “free”
alternative to Constant Contact
Today’s presentation
§ Access Google Forms
§ Show a couple of templates
§ Create a simple survey, send it out and access results
§ Show examples of a couple of forms including statistics, reminders and resultant
Google Sheet of responses
§ Member survey
§ Meeting registration
§ Time permitting, show a practical application of a Google Form – SIR Speakers
Exchange
Google Forms – Partial list of
Available Templates
Click on a template to open it
Edit the form to your needs
Add email addresses and send
Creating a form is very intuitive. If you need help,
there’s a lot of online help available – just Google
“Google Forms user guide”
A Simple Activities Interest Survey
List of possible activities to include
Requesting an email address from
responders is optional depending
on whether it’s the type of survey
where you want to reassure
responders that their responses
are anonymous (e.g., when voting)
Example of How Google Forms Displays Survey Responses
Checking with your membership
periodically tells the BEC and
Activities Chairman where
members’ interests lie
Provides a roadmap for
developing and introducing new
branch activities
Lunch Registration Form
To allow Google Forms to keep track of
responses in order to send reminders, make
sure the “Collect emails” option is selected
Adding member’s name allows one
to easily create a check-in sheet
for the lunch
Those branches having meal
options would simply add
two questions listing the
choices – one for members
and another for a guest
Google Forms displays responses
graphically and in spreadsheet format
Each display allows you to easily
obtain necessary headcounts
The spreadsheet can be sorted and
filtered as with any other
spreadsheet. You have the option
of saving the spreadsheet to Excel
Filtering out and printing those
replying “Yes” may be a useful way
to create a check-in sheet for the
lunch
Questions
§ YouTube and other online resources are available to help you as you’re starting out
§ For other questions or assistance, send an email to Kevin King at
kmking[email protected]
