aepi.org
Chapter Operations Guide
2021-2022 Academic Year
ALPHA EPSILON PI TABLE OF CONTENTS | 1
TABLE OF CONTENTS
The Mission Of AEPi .........................................................................................................................................................................2
AEPi Health & Safety Policies ...........................................................................................................................................................3
Focus On Hazing Prevention ............................................................................................................................................11
New Florida Hazing Law ...................................................................................................................................................18
Substance Abuse Prevention ............................................................................................................................................24
Sexual Abuse Prevention ..................................................................................................................................................29
Event Reminders ...............................................................................................................................................................33
Event Planning Guide .......................................................................................................................................................40
Crisis Management Plan ...................................................................................................................................................53
AEPi Chapter Structure ...................................................................................................................................................................55
What Makes A Great Chapter? .......................................................................................................................................................58
Executive Board Expectations
Master ...............................................................................................................................................................................61
Lieutenant Master .............................................................................................................................................................62
Scribe ................................................................................................................................................................................63
Exchequer .........................................................................................................................................................................64
Sentinel .............................................................................................................................................................................65
Rush Chair .........................................................................................................................................................................66
New Member Educator ....................................................................................................................................................67
Brother At Large ...............................................................................................................................................................68
Identifying Stakeholders .................................................................................................................................................................69
Executive Board Retreat Strategy Guide ........................................................................................................................................70
The Sticky Note Method ................................................................................................................................................................80
Model Constitution And Bylaws .....................................................................................................................................................82
Mock Meeting Agenda .................................................................................................................................................................113
Mock Meeting Minutes ................................................................................................................................................................114
Chapter Meeting Tips ..................................................................................................................................................................116
Roberts Rules Of Order ................................................................................................................................................................118
Mock Chapter Roster ....................................................................................................................................................................123
Minor Board Structure ..................................................................................................................................................................124
Mock Academic Plan ......................................................................................................................................................127
Civic Engagement Chair .................................................................................................................................................130
Israel Engagement Chair ................................................................................................................................................131
Jewish Identity Chair .......................................................................................................................................................133
Jewish Programming Year .................................................................................................................................135
Philanthropy Chair ..........................................................................................................................................................159
Ofcial Philanthropy Program (OPP) .................................................................................................................162
Sponsorship Letter Examples ............................................................................................................................169
Minor Board Transitions ................................................................................................................................................................ 171
Chapter Budget Template ............................................................................................................................................................173
Mock Chapter Invoice ..................................................................................................................................................................174
Mock Payment Plan Agreement ...................................................................................................................................................175
Tax Returns ...................................................................................................................................................................................176
Membership Contract Template ................................................................................................................................................... 196
New Member Contract Template .................................................................................................................................................202
Judicial Board Manual ..................................................................................................................................................................207
Rush Rush Rush List & Committee ................................................................................................................................................213
Mock Rush Sponsorship Packet ....................................................................................................................................................226
Membership Oath ........................................................................................................................................................................232
New Member Program .................................................................................................................................................................234
ALPHA EPSILON PI THE MISSION OF AEPI | 2
THE MISSION OF AEPI
The mission of Alpha Epsilon Pi is to provide education, resources and training to the future
leaders of the world’s Jewish communities. This mission is demonstrated every day through acts of
Brotherhood, Tzedakah (charity), social awareness and support for Jewish communities and Israel.
Alpha Epsilon Pi was founded to provide opportunities for the Jewish college man seeking the
best possible college and fraternity experience. We have maintained the integrity of our purpose
by strengthening our ties to the Jewish community and serving as a link between high school and
career.
Our heritage stems from one source: young Jewish men banding together in allegiance. The
fraternity can be a home away from home, providing the same stabilizing and guiding values that
students previously gained from their families. Jewish students search out Alpha Epsilon Pi because
it is a Jewish fraternity. Since our founding in 1913, more than 102,000 men have worn the badge of
Alpha Epsilon Pi and each year, approximately 3,000 undergraduates perform the Ritual of Initiation,
which remains the same ritual adopted decades ago.
Perhaps of greater importance, Alpha Epsilon Pi provides education, resources and training to
develop leadership for the future of the Jewish community. Tomorrow’s Jewish leaders are in our
chapters today. These are the young men who must be counted upon to support Jewish causes and
to prepare to be one of tomorrow’s Jewish leaders, so that they may aid themselves, their family,
their community and their people.
Throughout our history, the fraternity setting has served as a “learning laboratory,” a testing ground
for young men who later become leaders in business, education, government, religion and science.
A goal of our fraternity is to help each student to develop character, responsibility and a proper set
of values through living together in Brotherhood. Alpha Epsilon Pi prepares young men for their role
in life as responsible citizens.
Therefore, our basic purpose is to provide the opportunity for a Jewish man to be able to join
a Jewish organization whose purpose is not specically religious, but rather social and cultural
in nature. Alpha Epsilon Pi is a Jewish fraternity and Brotherhood in Alpha Epsilon Pi is open
to all who are willing to espouse its values and mission.
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 3
AEPI HEALTH & SAFETY POLICIES
AEPi’s chapters and members follow the Health and Safety Policies below.
As a fraternity dedicated to developing leadership for Jewish communities and based in Jewish
values, we take seriously our obligation to "Love Your Neighbor as Yourself" (ךומכ ךערל תבהאו). As a
Jewish fraternity, one of the values of our teachings we hold most important is that all human beings
are fashioned b’tselm Elohim, in the image of G-d.
During their initiation ceremony, each member took an oath to act in accordance with the ideals,
oath, and ritual of the Alpha Epsilon Pi Fraternity. As such, Alpha Epsilon Pi expects that members
act kindly and respectfully toward others. All members are expected to maintain a culture and
environment where they and their fellow chapter members can achieve their potential.
Members shall not infringe on others’ rights of property, privacy, and peaceful enjoyment. Members
shall strive to be good neighbors and community members; which shall include, but not be limited
to, compliance with Fraternity policy, laws and ordinances, and reasonable University rules and
regulations.
CONFLICT RESOLUTION
Members shall endeavor to promptly and peacefully resolve any and all interpersonal conicts with
others using all reasonable courses of action including, but not limited to, personal interaction, use
of chapter processes such as mediation by the Brother at Large and Judicial Board, use of University
mediation services, and engagement of Alpha Epsilon Pi Fraternity staff.
GENERAL SAFETY
Members shall strive to keep themselves and others out of harm’s way and shall not engage in any
excessively risky behaviors, nor shall they allow their guests to engage in these behaviors.
Members are expected to maintain safe, secure, and healthy environments for their fellow members
and guests.
Members are expected to comply with local building and re codes and exercise care with regard to
security and general safety. They shall make good faith efforts to promote re safety in their facilities
and in any venues that they utilize for chapter functions.
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 4
HAZING POLICY
Members, new members, Alumni, and guests must not permit, encourage, coerce, glorify, or
participate in the hazing or abuse of members, new members, potential members, or guests.
The term “hazing” means any intentional, knowing, or reckless act committed by a person,
whether individually or in concert with other persons, against any individual or group of individuals,
regardless of afliation, whether or not committed on Alpha Epsilon Pi/chapter property, for the
purpose of recruiting, joining, new member education, initiating, admitting, afliating, or for the
purpose of retaining membership in an organization that causes an individual or group of individuals
to do any of the following, regardless of a person’s willingness to participate:
• Be coerced to violate federal, state, provincial, local law, or Alpha Epsilon Pi policy.
• Be coerced to consume any food, liquid, alcoholic liquid, drug, or other substance in any non-
customary manner which subjects the individual or group of individuals to a substantial risk of
emotional or physical harm which includes but not limited to sickness, vomiting, intoxication, or
unconsciousness.
• Endure brutality of a physical nature, including but not limited to whipping, beating, paddling,
branding, dangerous physical activity, or exposure to elements or endure threats of such conduct
that results in mental or physical harm.
• Endure brutality of a mental nature, including but not limited to activity adversely affecting the
mental health or dignity of the individual, sleep deprivation, exclusion from social contact or
conduct that could result in extreme embarrassment or endure threats of such conduct that
results in mental or physical harm.
• Endure any other activity which adversely affects the health and safety of an individual, including
but not limited to the disruption of academic performance or class attendance, required
designated driving programs, line ups, calisthenics, or personal, physical, or nancial servitude.
SEXUAL MISCONDUCT
Members, new members, and guests must comply with all federal, state, provincial, and local laws
related to sexual misconduct. This is including, but not limited to, denitions around consent, sexual
violence, sexual harassment, domestic violence, dating violence, stalking, and sexual exploitation.
The employment or use of strippers, exotic dancers, or similar, whether professional or amateur, at
any fraternity activity or event as dened in this policy is prohibited.
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 5
ASSAULT AND BATTERY
No chapter, member or guest shall engage in assault and battery, as dened in the state statues in
which they are located nor shall they engage in or encourage others to engage in violence against
others nor threaten violence against others.
WEAPONS
The chapter and its Members, new members, and Guests must comply with all federal, state,
provincial, local laws and campus policy as it relates to rearms, reworks, and explosive or
incendiary devices.
No weapons of any kind, including replicas or models made to look like weapons, are ever permitted
in a chapter facility or at a chapter event, whether owned or obtained legally or not. This includes,
but is not limited to, guns, ame throwers, swords, axes, hatchets, knives (except eating and cooking
utensils), ammunition, explosives, bb guns, air ries, slingshots, bows and arrows, pepper spray,
Tasers, or anything else which might be considered a weapon.
ALCOHOL AND DRUGS
In any activity or event sponsored or endorsed by the organization:
• Members and guests must comply with all federal, state, provincial, and local laws. No person
under the legal drinking age may possess, consume, provide, manufacture, sell, or be provided
alcoholic beverages.
• Members and guests must follow federal law regarding illegal drugs and controlled substances.
No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other
controlled substances.
• Alcoholic beverages must either be: (1) provided and sold on a per-drink basis by a licensed
and insured third-party vendor (e.g., restaurant, bar, caterer, etc.); or (2) brought by individual
members and guests through a bring your own beverage (“BYOB”) system.
• The presence of alcohol products above 15% alcohol by volume (“ABV”) is prohibited on any
chapter premises or at any event except when served at an event outside of the chapter premises
by a licensed and insured third-party vendor.
• Common sources of alcohol, including bulk quantities, which are not being served by a licensed
and insured third party vendor, are prohibited (e.g., amounts of alcohol greater than what a
reasonable person should consume over the duration of an event).
• Alcoholic beverages must not be purchased with Alpha Epsilon Pi funds or funds pooled by
members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.).
• An Alpha Epsilon Pi chapter must not co-host or cosponsor, or in any way participate in, an
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 6
activity or event with another group or entity that purchases or provides alcohol, illegal drugs, or
controlled substances.
• A chapter must not co-host or co-sponsor an event with a bar, event promoter, or alcohol
distributor; however, a chapter may rent a bar, restaurant, or other licensed and insured third-
party vendor to host a chapter event.
• Attendance by non-members at any event where alcohol is present must be by invitation only,
and the chapter must utilize a guest list system. Attendance at events with alcohol is limited
to a guest-to-member ratio not to exceed 3:1 and must not exceed local re or building code
capacity of the chapter premises or host venue.
• Any event or activity related to the new member joining process (e.g., recruitment, intake, rush,
etc.) must be substance-free. No alcohol or drugs may be present if the event or activity is related
to new member activities, meetings, or initiation into an Alpha Epsilon Pi, including but not
limited to “bid night,” “Big/Little” events or activities, “family” events or activities, and any ritual
or ceremony.
• Members or guests must not permit, encourage, coerce, glorify, or participate in any activities
involving the rapid consumption of alcohol, such as drinking games.
DRIVING AND MOTOR VEHICLE OPERATION
Whenever possible, chapters and members should utilize public transportation or transport service
(busses, trains, cabs, etc.) when transportation is necessary for fraternity events or activities.
Any individual who drives or otherwise provides transportation in conjunction with Alpha Epsilon Pi
activities shall obey all applicable motor vehicle laws, including, but not limited to, those concerning
vehicle safety, vehicle operation, insurance and the transportation and consumption of alcoholic
beverages. Operators must ensure that vehicles are roadworthy, in proper operating condition, not
overloaded and are driven in a safe manner. Operators must ensure that all occupants are properly
utilizing seatbelts and other safety equipment.
All members shall only drive motor vehicles for which they are licensed, endorsed, and insured to
legally operate and shall not lend or allow others to use vehicles if they do not meet these standards.
Members shall not operate any vehicle(s) which require a Commercial Driver’s License (CDL), pilot’s
license of any kind, motorcycle license, or other specialty endorsements as part of any chapter
activity nor shall they utilize vehicles for towing or hauling unsecured loads.
All use of personal vehicles shall be strictly voluntary and the sole responsibility of the vehicle owner/
operator. Any claims that may arise are the sole responsibility of the vehicle owner and/or driver.
Drivers and vehicle owners should be advised that the fraternity does not provide insurance for
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 7
nor does it assume any liability for claims or injuries to persons, damage to property, or damage to
vehicles arising from the use of their personal vehicles in connection with any fraternity activities. All
drivers should agree and provide written proof that they have personal automobile insurance with
limits that comply with local law on any vehicle which they own or use
Members shall not operate, park, store, or allow others to park or store any motorized vehicle(s)
inside of any fraternity premises at any time.
Where chapters maintain “Safe Driver”, “Sober Driver”, or “Designated Driver” activities,
participation should be on a strictly voluntary basis and all drivers and/or vehicle owners should be
provided with a copy of this Driving & Motor Vehicle Operation policy prior to participation.
MEMBERS' PERSONAL PROPERTY
The use of personal property in fraternity activities shall be strictly voluntary and the sole
responsibility of the owner. The fraternity assumes no liability or responsibility for any loss or damage
to any personal property of members or guests even if used in conjunction with fraternity activities.
MEDIA
Members, new members, and guests must ensure that all content that they publish or promote is
truthful, respectful, appropriate, and fosters a positive image of Alpha Epsilon Pi. No chapter or
member shall use websites, publications, or media platforms to promote or encourage participation
in any event or action that would violate any term of the Alpha Epsilon Pi Policies.
GOOD SAMARITAN POLICY
“I am my Brothers’ keeper.” A Brother’s conduct should proceed from Jewish teachings and
ethics, and a sense of goodwill and Brotherhood. It is the policy of the fraternity that a Brother
should immediately seek emergency assistance when an individual’s appearance or conduct would
reasonably cause one to be concerned for another person’s well-being. A Brother who acts as a
“Good Samaritan” shall receive amnesty from expulsion by the fraternity, providing that his actions
occurred before emergency responders were otherwise made aware of the situation.
RETALIATION
Retaliation against any individual – members and non-members – for reporting, inquiring, or
cooperating with a report around a violation of the Risk Management Policy is prohibited.
Retaliation is any action, statement, or behavior that is designed to punish an individual for ling
a compliance report, cooperating with a compliance investigation, seeking guidance regarding a
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 8
compliance concern, or to deter one from taking such action.
POLICY DISTRIBUTION
Alpha Epsilon Pi shall distribute its Health and Safety Policies to its members on an annual basis. A
copy of the Health and Safety Policies are available here.
CHAPTER POLICIES
CHAPTER RELATIONSHIP
Alpha Epsilon Pi Fraternity, Inc. does not control and does not supervise the day-to-day activities
of Brothers, chapters and colonies. Each chapter and colony is a self-governing, nancially self-
sufcient association and comprised of students of the institution at which they are enrolled or
students based in a particular locale. These chapters and colonies are responsible for their own
debts and obligations. Under the governing documents of Alpha Epsilon Pi Fraternity, Inc., each
chapter or colony selects and initiates its own Brothers, elects its own ofcers, establishes its own
bylaws, operates and determines its methods of operation, and otherwise governs its own affairs,
subject only to those bylaws and operations being consistent with the Supreme Constitution,
Bylaws, and any other policy of Alpha Epsilon Pi Fraternity, Inc. The autonomy of a chapter or colony
in organizing, determining and conducting its own operations through a democracy is part of an
educational process that adds to collegiate life and to the development and rening of life and
leadership skills.
If a chapter or colony operations are not consistent with the Policies and Guidelines of Alpha Epsilon
Pi Fraternity, Inc., Alpha Epsilon Pi Fraternity, Inc. has the right to determine whether that chapter or
colony will continue to be recognized by Alpha Epsilon Pi Fraternity, Inc. as an afliate or whether
its Brothers shall have any association with Alpha Epsilon Pi. In some situations, after an action by a
chapter or colony has occurred that is inconsistent with the Policies and Guidelines of Alpha Epsilon
Pi Fraternity, Inc., a probationary status may be designated by Alpha Epsilon Pi Fraternity, Inc. In
probationary situations, the chapter or colony continues to be a self-governing, nancially self-
sufcient association of collegiate students. If the chapter or colony refuses to voluntarily accept the
probationary status, AEPi has the authority to revoke the charter of that group. If an afliate ceases
to be recognized by Alpha Epsilon Pi Fraternity, Inc. as an entity associated with it, but that group
of collegiate students nonetheless continues its operations, they do so without any afliation to or
authority from Alpha Epsilon Pi Fraternity, Inc. or Alpha Epsilon Pi.
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 9
AGENCY
No chapter or colony of Alpha Epsilon Pi, and no individual Brother thereof, is or has the authority
to act as an agent of Alpha Epsilon Pi Fraternity, Inc. unless such representation is expressly stated in
writing by Alpha Epsilon Pi Fraternity, Inc. with a precise description of any such relationship.
CONTRACTUAL AGREEMENTS AND ADDITIONAL INSUREDS
No chapter, member, or housing organization may enter into any written or oral contract or nancial
agreement using the name of the fraternity (“Alpha Epsilon Pi”). This includes without limitation such
agreements as university agreements, leases, contracts, hold harmless agreements, liability releases,
account statements, purchase orders, and hotel or banquet contracts. As the fraternity’s insurance
does not afford protection for outside parties, no chapter, member, or housing organization may
enter into any written or oral agreement under which the responsibility or liability of some party
other than the fraternity is assumed. Additional Insured status under the fraternity’s insurance
requires the prior agreement of both the fraternity and its insurers.
UNIVERSITY RECOGNITION
Most often, Alpha Epsilon Fraternity, Inc. chapters are composed of students at one college or
university, and are registered with each institution as a recognized student organization. However,
this is not a requirement for a chapter to be recognized by the international ofce. In certain
circumstances, the fraternity recognizes a chapter without university recognition. Some chapters are
composed of students attending different institutions in the same local area.
Alpha Epsilon Pi Fraternity, Inc. is committed to collaborating with those colleges and universities
where it recognizes chapters composed of students at those institutions. However, neither the legal
right of the fraternity to charter and maintain chapters, nor the right of students to be members
of those chapters, is dependent upon university afliation or recognition. The fraternity strongly
supports, and reserves the right to defend the constitutional rights of our Brothers to associate with
one another in the pursuit of our social, educational, religious and cultural ends.
HOST INSTITUTION INDEMNIFICATION
Alpha Epsilon Pi Fraternity, Inc. (Fraternity) will not defend or indemnify any college or university
host institution against the institution’s negligence. In addition, no chapter, chapter ofcer, chapter
advisory board member, or House Corporation ofcer may execute agreements, contracts, or
documents on behalf of the Fraternity that would bind or otherwise obligate the Fraternity. Pursuant
to the Federal Volunteer Protection Act, 42 U.S.C. §§1450-14505, college or university host
institutions may not hold Alpha Epsilon Pi volunteers, at any level, liable for harm resulting from a
negligent act or omission of a volunteer who was acting within the scope of their responsibilities as
ALPHA EPSILON PI AEPI HEALTH & SAFETY POLICIES | 10
an Alpha Epsilon Pi volunteer.
MEMBER POLICIES
Each member of Alpha Epsilon Pi has agreed to be bound by the following policies.
CONDUCT
Members are expected to follow all federal, state and local laws as well as the rules and policies of
Alpha Epsilon Pi, which may be found in the Supreme Constitution and bylaws of Alpha Epsilon Pi
as well as all rules, regulations and policies set forth by Alpha Epsilon Pi. Each initiated member
has taken a solemn oath which outlines the ideals of Alpha Epsilon Pi. They are therefore obligated
to live a life according to the ideals described therein and further agree to carry out the mission of
Alpha Epsilon Pi; “to provide education, resources and training to the future leaders of the world’s
Jewish communities.”
VOLUNTARY RECUSAL
All Members have agreed to voluntarily recuse themselves from all fraternity activities upon the
request of the chapter’s executive board or International Fraternity in the event that they are under
investigation or charged with any violation of law or University misconduct and continue to do so
until they are reinstated by either the executive board or International Fraternity.
LIVE-IN
All Members have agreed to live in the chapter house once they are eligible to do so based on
university dormitory requirements and to continue to do so unless excused, in writing, from living
in the chapter house by both the chapter Master and Alpha Epsilon Pi Fraternity based upon the
criteria set forth in the fraternity’s governing documents.
PHOTO/MEDIA
Alpha Epsilon Pi Fraternity is authorized, in its sole discretion, to use photographs or other materials
in which members are included for publicity purposes.
DISPUTE RESOLUTION
Any nancial or legal disputes which may arise between Alpha Epsilon Pi Fraternity and/or its
afliated entities and members shall be resolved in accordance with the Alpha Epsilon Pi Fraternity
claim and dispute resolution plan, which requires that matters be resolved by arbitration upon
demand of either party. A full copy of the dispute resolution plan may be found here.
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 11
FOCUS ON HAZING PREVENTION
The Health and Safety Policies of Alpha Epsilon Pi shall apply to all member fraternity entities and all
levels of fraternity membership. The policies specically addresses the issue of hazing as follows:
Members, new members, Alumni, and guests must not permit, encourage, coerce, glorify or
participate in hazing or abuse of members, new members, potential members, or guests.
The term “hazing” means any intentional, knowing, or reckless act committed by a person,
whether individually or in concert with other persons, against any individual or group of individuals,
regardless of afliation, whether or not committed on chapter property, for the purpose of recruiting,
joining, new member education, initiating, admitting, afliating, or for the purpose of retaining
membership in an organization that causes an individual or group of individuals to do any of the
following, regardless of a person’s willingness to participate:
• Be coerced to violate federal, state, provincial, local law, or [organizational] policy.
• Be coerced to consume any food, liquid, alcoholic liquid, drug, or other substance in any non-
customary manner which subjects the individual or group of individuals to a substantial risk of
emotional or physical harm which includes but not limited to sickness, vomiting, intoxication, or
unconsciousness.
• Endure brutality of a physical nature, including but not limited to whipping, beating, paddling,
branding, dangerous physical activity, or exposure to elements or endure threats of such conduct
that results in mental or physical harm.
• Endure brutality of a mental nature, including but not limited to activity adversely affecting the
mental health or dignity of the individual, sleep deprivation, exclusion from social contact or
conduct that could result in extreme embarrassment or endure threats of such conduct that
results in mental or physical harm.
• Endure any other activity which adversely affects the health and safety of an individual, including
but not limited to the disruption of academic performance or class attendance, required
designated driving programs, line ups, calisthenics, or personal, physical, or nancial servitude.
EDUCATION IS OUR GOAL
If the entire chapter disappeared on initiation day, would the new members be able to lead the
chapter immediately? Would they have the event planning skills, budgeting knowledge, or grasp of
executive and minor board roles?
The purpose of fraternity education is to educate new members about the fraternity’s history, values,
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 12
and ritual, as well as the local chapter and about the college or university. It is education about past
and present members of the fraternity, and it is an education about what makes a good Brother. The
goal of fraternity education is to develop the future leaders of the chapter.
It is the expectation of every member to educate in a constructive and harmless way. Each member
should look out for new members regardless of their role in the chapter. It is the expectation of every
member to see that the anti-hazing Policies of Alpha Epsilon Pi are not violated.
WHAT NEW MEMBERS EXPECT FROM THEIR EDUCATION
New members desire many things from the fraternity. They expect these things when they become
full members, and they expect them during their education period. Here are some examples of what
they should be able to expect:
• To make friends
• To have a positive experience with the entire chapter
• To learn about the organization
• To feel wanted and needed
• To be informed as to what the chapter expects from them
• To be respected as individuals and members
• To be helped in adjusting to campus life, college classes, and chapter responsibilities
• To have fair treatment and not be subservient to initiated members
• To do only the work that initiated members do
• To respect older members
• To have initiation requirements, but not to have to earn active status through personal favors,
competition or juvenile activities
• To have fun. After all, what did everyone tell them during rush?
If the chapter offers these things, it probably has a successful program; and there are many activities
that lead to such a program. Remember, if you have any doubt whether something is hazing or not,
don’t do it. Find an alternative.
AREAS OF CONCERN
The senseless act of hazing not only creates liability risk for the chapter, but also hinders the
development of friendships that are the basis of Brotherhood.
Every U.S. state and Canadian province with an active AEPi chapter has a law that makes hazing a
criminal act. Engaging in hazing may result in life-altering consequences such as criminal convictions,
civil penalties, and reputational damage. Can you imagine what a future employer would think if a
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 13
hazing record appeared when they google your name? Due to hazing being classied as a criminal
act under most insurance policies, hazing is specically excluded from coverage—in other words, if
you haze, you will not be covered under the insurance policy. The policy will not pay for the cost of
an attorney to defend you nor any judgment that might be entered against you. Furthermore, most
of these laws state that even if someone agrees to participate, the liability is still on the chapter and/
or those who committed the act because of peer pressure or desire to be a part of the group.
Therefore, hazing carries a number of risks, including:
• A civil lawsuit;
• Criminal prosecution for an illegal act;
• Discipline by the national organization;
• Discipline by the college or university; and
• Possible loss of insurance coverage.
General safety is a large factor in determining if traditional new member activities are considered to
be hazing. Even events that we traditionally considered to be “in good fun” may now be considered
hazing due to the propensity for those events to be the source of accidents in the past. For example,
serious accidents have occurred during scavenger hunts and road trips and are now considered
hazing activities by most universities. When planning new member activities safety and security must
be taken very seriously.
There should be no consumption of alcohol during the new member education. The two most
deadly nights for fraternities are those associated with new members: “Bid Night” and “Big/Little.”
Typical hazing activities include passing a bottle (or bottles or other containers) of liquor or other
forms of alcohol around among the new members and telling them that they must nish the bottle(s)
before they can become members, receive their “big”, or otherwise be accepted. Another deadly
practice is that of Bigs and Littles exchanging bottles of liquor, with the understanding that the little
must drink the entire bottle. There are a tremendous amount of activities that a Brotherhood can run
that would not include alcohol but still accomplish the same goals.
HOW TO TELL IF AN EVENT/ACTIVITY IS HAZING?
What you may consider to be a perfectly harmless way of “educating” your new members may in
the view of others be an act of hazing or hazing violence that can be criminal. No college/university
administration or fraternity condones nor accepts hazing as a normal part of fraternity education.
Therefore, if you have to ask whether a university administrator could be present, if your family would
be proud of you for organizing this event, or if your fraternity would approve don’t do the event and
instead nd an alternative. If you don’t know, just ask. The AEPi staff and volunteers are happy to
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 14
help you evaluate your program.
THE SLIPPERY SLOPE
A major concern with certain activities is that, although the goals may seem lofty and the activity
harmless, the chapter is approaching a slippery slope towards more violent and dangerous activities.
The “fun” activities today turn into the disasters of tomorrow. This occurs when one member wants
to “one-up” the last executive board or misconstrues previously acceptable events. What begins
as an innocent prank can lead to a tragedy. Brothers often mindlessly recycle events or use the
justication that an event that may be questionable is a “tradition” in this chapter. Please keep in
mind that tradition does not equal valuable. Of course, there are good traditions that should stay,
but even old traditions can spiral out of control.
The expectation of the chapter is to see that the education process is both enjoyable and rewarding,
not only for the new members, but also for the active members. This calls for a precise agenda for
membership education, including a list of activities, dates, and times. Activities should be those
that both new members and active members want to participate in. By being knowledgeable about
the events, schedule, and purpose one will get more out of the activities and the educational
experience.
DOES THIS EVENT HAVE VALUE?
Answer these questions about each activity in your new member education program.
Is this activity an educational experience?
Does this activity promote and conform to the ideals and values of the fraternity?
Will this activity increase the new members’ admiration for the fraternity and the members of
the chapter?
Is it an activity that new and initiated members participate in together?
Would you be willing to allow parents to witness this activity? A judge? The university
president?
Does the activity have value in and of itself?
Would you be able to defend it in a court of law?
Does the activity meet both the spirit and letter of the standards prohibiting hazing?
If there is one question that has a negative answer, the event should be reshaped so that all the
answers are positive.
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 15
WOULD THIS EVENT BE CONSIDERED HAZING?
It’s not difcult to decide if an activity is hazing if you use common sense and ask yourself the
following questions, try this for each activity:
Is alcohol involved?
Will active/current members of the group refuse to participate with the new members and do
exactly what they’re being asked to do?
Does the activity risk emotional or physical abuse?
Is there a risk of injury or a question of safety?
Do you have any reservation describing the activity to your parents or University ofcial?
Would you object to the activity being photographed for the school newspaper or lmed by
the local TV news crew?
If the answer to any of these questions is “yes,” the activity is probably hazing, and you should ask
yourself what changes can be made to make this event safe and valuable. Sometimes it is better to
nd a completely new alternative to reach the same result in a safe manner, and that is perfectly ne.
chapter members may push back, but after two or three years of running the safe event/activity there
won’t be Brothers who remember the old events.
If you need help nding safer alternatives you should ask your ELC and/or a university ofcial how to
make the event appropriate for a non-hazing program.
WHY HAZING DOESN’T WORK
Listed below are some misconceptions about hazing and an explanation of what may be the
reaction.
DISCIPLINE
Punishments for one or for the whole class are meant to call members out or embarrass them.
Oftentimes, one member will be punished for problems caused by the active members or for others
in their own class.
This is a military concept used in basic training or boot camp. The concept is simple: force the
members of the squad or platoon to discipline the weakest member(s) in order to bring them up to
standard. However, Greek organizations are not the military. We have selected our members and
they are considered our equals from the day they are given a bid rather than given an inferior rank.
The ultimate goal of military training is to prepare each individual to use a weapon and enter military
combat whereby our goal is to develop leadership for the Jewish community. Leave the military
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 16
concepts to the military.
Punishments also don’t typically solve the problem; they only exacerbate it. If there is a problem with
one of the new members, their big Brother or an executive board member should check up on him,
encourage him, and help to resolve underlying issues. They should explain expectations and why
each person and each person’s conduct matter to the chapter.
Punishments can lead to some of the best future members to drop out of the process completely.
No chapter can afford the strongest member leaving the program because of activities that were not
related to growth and education. Oftentimes, this disgruntled person will go and tell friends, family
members, or university administration, all of which can lead to the closure of a chapter.
EXCESSIVE PHYSICAL OR MENTAL DEMANDS
What happens when a new member program is so rigorous or challenging but the active Brothers
don’t have that same mindset? This will create the attitude that new member education is a hardship
and not an educational period and that initiation is the end of one’s work for the organization
instead of the beginning. This often creates a general lack of participation and/or interest in the
membership. “That’s a job for a new member, not an active.” “Why should I work when I have
already earned my spot?”
Furthermore, this system can be so successful in instilling new member group unity that four
separate units are created within the chapter, and a true chapter does not exist. In fact, victims
of hazing often state that hazing activities only produced mistrust, apathy and alienation. This is
much different from the intended goal of trust, loyalty, and respect for the Brotherhood. The goal
should instead be to interweave the new members in the entire Brotherhood by making them feel
comfortable with many different Brothers from various cliques, families, or backgrounds so that they
have friends in every facet of the Brotherhood.
In programs with a lack of sufcient sleep and strenuous activities, the new members can be robbed
of the true meaning and appreciation of the events. Also, as scholarship is supposed to have priority,
these programs can in fact be very detrimental to one’s academic achievement.
Finally, physical injury may occur even in minor physical activity because of weaknesses or issues
unaware to everyone prior to the injury. If injury occurs, current ofcers, the university, and the
organization can be sued and held liable.
ALPHA EPSILON PI FOCUS ON HAZING PREVENTION | 17
HOW TO CHANGE FRATERNITY EDUCATION
There is always resistance to change. No matter how imminent the danger or how great the risk,
some are always opposed to change. With the fraternity education process, it is no different. People
will make statements such as:
“The International (or National) Ofce is doing this to cover themselves.”
“This is not the same fraternity that I joined.”
“They’re just doing what I did, and I liked it.”
“It is a bonding experience.”
“You can’t make it too easy for them to make it into the fraternity.”
These statements all miss the point of new member education. teaching a member how to run the
organization, introducing them to the strongest members, and treating them like a member of the
team will all lead to a successful chapter where participation seems to come naturally. Leadership
sometimes requires one to take a stand and do the right thing no matter what.
ALPHA EPSILON PI NEW FLORIDA HAZING LAW | 18
NEW FLORIDA HAZING LAW
ENROLLED
2019 Legislature CS for CS for CS for SB 1080, 1st Engrossed
20191080er
Page 1 of 6
CODING: Words stricken are deletions; words underlined are additions.
1
An act relating to hazing; amending s. 1006.63, F.S.; 2
redefining the term “hazing”; expanding the crime of 3
hazing, a third degree felony, to include when a 4
person solicits others to commit or is actively 5
involved in the planning of hazing; expanding the 6
crime of hazing, a first degree misdemeanor, to 7
include when a person solicits others to commit or is 8
actively involved in the planning of hazing; providing 9
a short title; providing that a person may not be 10
prosecuted if certain conditions are met; providing 11
immunity from prosecution to persons who meet 12
specified requirements; defining the term “aid”; 13
reenacting s. 1001.64(8)(e), F.S., relating to Florida 14
College System institution boards of trustees and 15
related powers and duties, to incorporate the 16
amendment made to s. 1006.63, F.S., in a reference 17
thereto; providing an effective date. 18
19
Be It Enacted by the Legislature of the State of Florida: 20
21
Section 1. Section 1006.63, Florida Statutes, is amended to 22
read: 23
1006.63 Hazing prohibited.— 24
(1) As used in this section, the term “hazing” means any
25
action or situation that recklessly or intentionally endangers 26
the mental or physical health or safety of a student for 27
purposes including, but not limited to:, initiation or admission
28
into or affiliation with
29
ALPHA EPSILON PI NEW FLORIDA HAZING LAW | 19
ENROLLED
2019 Legislature CS for CS for CS for SB 1080, 1st Engrossed
20191080er
Page 2 of 6
CODING: Words stricken are deletions; words underlined are additions.
(a) Initiation into any organization operating under the 30
sanction of a postsecondary institution;
31
(b) Admission into any organization operating under the
32
sanction of a postsecondary institution;
33
(c) Affiliation with any organization operating under the
34
sanction of a postsecondary institution; or
35
(d) The perpetuation or furtherance of a tradition or
36
ritual of any organization operating under the sanction of a
37
postsecondary institution. 38
39
The term “Hazing” includes, but is not limited to, pressuring or
40
coercing the student into violating state or federal law;, any
41
brutality of a physical nature, such as whipping, beating, 42
branding, exposure to the elements, forced consumption of any 43
food, liquor, drug, or other substance, or other forced physical 44
activity that could adversely affect the physical health or 45
safety of the student; or, and also includes any activity that
46
would subject the student to extreme mental stress, such as 47
sleep deprivation, forced exclusion from social contact, forced 48
conduct that could result in extreme embarrassment, or other 49
forced activity that could adversely affect the mental health or 50
dignity of the student. The term Hazing does not include
51
customary athletic events or other similar contests or 52
competitions or any activity or conduct that furthers a legal 53
and legitimate objective. 54
(2) A person commits hazing, a third degree felony, 55
punishable as provided in s. 775.082 or s. 775.083, when he or 56
she intentionally or recklessly commits, solicits a person to
57
commit, or is actively involved in the planning of any act of
58
ALPHA EPSILON PI NEW FLORIDA HAZING LAW | 20
ENROLLED
2019 Legislature CS for CS for CS for SB 1080, 1st Engrossed
20191080er
Page 3 of 6
CODING: Words stricken are deletions; words underlined are additions.
hazing as defined in subsection (1) upon another person who is a 59
member or former member of or an applicant to any type of
60
student organization and the hazing results in a permanent
61
injury, serious bodily injury, or death of such other person.
62
(3) A person commits hazing, a first degree misdemeanor, 63
punishable as provided in s. 775.082 or s. 775.083, when he or 64
she intentionally or recklessly commits, solicits a person to
65
commit, or is actively involved in the planning of any act of
66
hazing as defined in subsection (1) upon another person who is a 67
member or former member of or an applicant to any type of
68
student organization and the hazing creates a substantial risk 69
of physical injury or death to such other person. 70
(4) As a condition of any sentence imposed pursuant to 71
subsection (2) or subsection (3), the court shall order the 72
defendant to attend and complete a 4-hour hazing education 73
course and may also impose a condition of drug or alcohol 74
probation. 75
(5) It is not a defense to a charge of hazing that: 76
(a) The consent of the victim had been obtained; 77
(b) The conduct or activity that resulted in the death or 78
injury of a person was not part of an official organizational 79
event or was not otherwise sanctioned or approved by the 80
organization; or 81
(c) The conduct or activity that resulted in death or 82
injury of the person was not done as a condition of membership 83
to an organization. 84
(6) This section shall not be construed to preclude 85
prosecution for a more general offense resulting from the same 86
criminal transaction or episode. 87
ALPHA EPSILON PI NEW FLORIDA HAZING LAW | 21
ENROLLED
2019 Legislature CS for CS for CS for SB 1080, 1st Engrossed
20191080er
Page 4 of 6
CODING: Words stricken are deletions; words underlined are additions.
(7) Public and nonpublic postsecondary educational 88
institutions whose students receive state student financial 89
assistance must adopt a written antihazing policy and under such 90
policy must adopt rules prohibiting students or other persons 91
associated with any student organization from engaging in 92
hazing. 93
(8) Public and nonpublic postsecondary educational 94
institutions must provide a program for the enforcement of such 95
rules and must adopt appropriate penalties for violations of 96
such rules, to be administered by the person at the institution 97
responsible for the sanctioning of such organizations. 98
(a) Such penalties at Florida College System institutions 99
and state universities may include the imposition of fines; the 100
withholding of diplomas or transcripts pending compliance with 101
the rules or pending payment of fines; and the imposition of 102
probation, suspension, or dismissal. 103
(b) In the case of an organization at a Florida College 104
System institution or state university that authorizes hazing in 105
blatant disregard of such rules, penalties may also include 106
rescission of permission for that organization to operate on 107
campus property or to otherwise operate under the sanction of 108
the institution. 109
(c) All penalties imposed under the authority of this 110
subsection shall be in addition to any penalty imposed for 111
violation of any of the criminal laws of this state or for 112
violation of any other rule of the institution to which the 113
violator may be subject. 114
(9) Rules adopted pursuant hereto shall apply to acts 115
conducted on or off campus whenever such acts are deemed to 116
ALPHA EPSILON PI NEW FLORIDA HAZING LAW | 22
ENROLLED
2019 Legislature CS for CS for CS for SB 1080, 1st Engrossed
20191080er
Page 5 of 6
CODING: Words stricken are deletions; words underlined are additions.
constitute hazing. 117
(10) Upon approval of the antihazing policy of a Florida 118
College System institution or state university and of the rules 119
and penalties adopted pursuant thereto, the institution shall 120
provide a copy of such policy, rules, and penalties to each 121
student enrolled in that institution and shall require the 122
inclusion of such policy, rules, and penalties in the bylaws of 123
every organization operating under the sanction of the 124
institution. 125
(11)(a) This subsection and subsection (12) may be cited as
126
“Andrew’s Law.”
127
(b) A person may not be prosecuted under this section if he
128
or she establishes all of the following:
129
1. That he or she was present at an event where, as a
130
result of hazing, a person appeared to be in need of immediate
131
medical assistance.
132
2. That he or she was the first person to call 911 or
133
campus security to report the need for immediate medical
134
assistance.
135
3. That he or she provided his or her own name, the address
136
where immediate medical assistance was needed, and a description
137
of the medical issue to the 911 operator or campus security at
138
the time of the call.
139
4. That he or she remained at the scene with the person in
140
need of immediate medical assistance until such medical
141
assistance, law enforcement, or campus security arrived and that
142
he or she cooperated with such personnel on the scene.
143
(12) Notwithstanding subsection (11), a person is immune
144
from prosecution under this section if the person establishes
145
ALPHA EPSILON PI NEW FLORIDA HAZING LAW | 23
ENROLLED
2019 Legislature CS for CS for CS for SB 1080, 1st Engrossed
20191080er
Page 6 of 6
CODING: Words stricken are deletions; words underlined are additions.
that, before medical assistance, law enforcement, or campus 146
security arrived on the scene of a hazing event, the person
147
rendered aid to the hazing victim. For purposes of this
148
subsection, “aid” includes, but is not be limited to, rendering
149
cardiopulmonary resuscitation to the victim, clearing an airway
150
for the victim to breathe, using a defibrillator to assist the
151
victim, or rendering any other assistance to the victim which
152
the person intended in good faith to stabilize or improve the
153
victim’s condition while waiting for medical assistance, law
154
enforcement, or campus security to arrive.
155
Section 2. For the purpose of incorporating the amendment 156
made by this act to section 1006.63, Florida Statutes, in a 157
reference thereto, paragraph (e) of subsection (8) of section 158
1001.64, Florida Statutes, is reenacted to read: 159
1001.64 Florida College System institution boards of 160
trustees; powers and duties.— 161
(8) Each board of trustees has authority for policies 162
related to students, enrollment of students, student records, 163
student activities, financial assistance, and other student 164
services. 165
(e) Each board of trustees must adopt a written antihazing 166
policy, provide a program for the enforcement of such rules, and 167
adopt appropriate penalties for violations of such rules 168
pursuant to the provisions of s. 1006.63. 169
Section 3. This act shall take effect October 1, 2019. 170
ALPHA EPSILON PI SUBSTANCE ABUSE PREVENTION | 24
SUBSTANCE ABUSE PREVENTION
AEPI FOCUS ON DRUGS AND ALCOHOL ABUSE
Students go to college looking to further their understanding of the world and grow academically
during their time on campus. In many cases this is the rst time away from home and comes with
substantial independence. Many students on campuses today nd themselves as being exposed to
drugs and alcohol for the rst time. Many struggles with making good choices and issues often arise.
It is important to make wise choices to maintain a healthy and safe lifestyle in order to reach your
goals of graduating and starting a career. It is also benecial to be able to identify others in need of
help.
The following will serve as a basic foundation for what you may see on campus and what you can do
to help.
ALPHA EPSILON PI POLICY ON ALCOHOL AND DRUGS:
In any activity or event sponsored or endorsed by the organization:
• Members and guests must comply with all federal, state, provincial, and local laws. No person
under the legal drinking age may possess, consume, provide, manufacture, sell or be provided
alcoholic beverages.
• Members and guests must follow the federal law regarding illegal drugs and controlled
substances. No person may possess, use, provide, distribute, sell, and/or manufacture illegal
drugs or other controlled substances.
• Alcoholic beverages must either be: (1) provided and sold on a per-drink basis by a licensed
and insured third-party vendor (e.g., restaurant, bar, caterer, etc.); or (2) brought by individual
members and guests through a bring your own beverage (“BYOB”) system.
• The presence of alcohol products above 15% alcohol by volume (“ABV”) is prohibited on any
chapter premises or at any event except when served at an event outside of the chapter premises
by a licensed and insured third-party vendor.
• Common sources of alcohol, including bulk quantities, which are not being served by a licensed
and insured third party vendor, are prohibited (e.g., amounts of alcohol greater than what a
reasonable person should consume over the duration of an event).
• Alcoholic beverages must not be purchased with chapter or colony funds or funds pooled by
members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.).
• A chapter or colony must not co-host or cosponsor, or in any way participate in, an activity or
event with another group or entity that purchases or provides alcohol, illegal drugs or controlled
substances.
ALPHA EPSILON PI SUBSTANCE ABUSE PREVENTION | 25
• A chapter must not co-host or cosponsor an event with a bar, event promoter, or alcohol
distributor; however, a chapter or colony may rent a bar, restaurant, or other licensed and insured
third-party vendor to host a chapter event.
• Attendance by non-members at any event where alcohol is present must be by invitation only,
and the chapter must utilize a guest list system. Attendance at events with alcohol is limited
to a guest-to-member ratio not to exceed 3:1 and must not exceed local re or building code
capacity of the chapter or colony premises or host venue.
• Any event or activity related to the new member joining process (e.g., recruitment, intake, rush,
etc.) must be substance free. No alcohol or drugs may be present if the event or activity is related
to new member activities, meetings, or initiation into AEPi, including but not limited to “bid
night,” “Big/Little” events or activities, “family” events or activities, and any ritual or ceremony.
• Members, or guests must not permit, encourage, coerce, glorify or participate in any activities
involving the rapid consumption of alcohol, such as drinking games.
• The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on
chapter premises or during a fraternity event or at any event that an observer would associate
with the fraternity, is strictly forbidden.
COMMON QUESTIONS CONCERNING SUBSTANCE ABUSE AND CHEMICAL
DEPENDENCY:
WHAT IS CHEMICAL DEPENDENCY?
It is a disease or illness like any other. It is a primary disease, not a symptom of some other
underlying cause. Chemical dependency causes the related problems that occur in the user’s or
drinker’s life.
WHAT CAUSES CHEMICAL DEPENDENCY?
The exact cause remains unknown, but it is not caused by lack of willpower, weakness of character, or
some aw in a person’s moral structure. It is impossible to predict who will become dependent when
exposed to using drugs or alcohol. Due to the ever-present availability of and exposure to drugs
and alcohol in our society, evidence is clearly shown that anyone who can become dependent, in all
probability, will become dependent.
CAN OTHER PROBLEMS IN A DEPENDENT PERSON’S LIFE BE TREATED?
No. Not while the dependency remains unaddressed. The disease of chemical dependency rests on
a human life in such a way that it effectively blocks the receipt of any other care we might want to
deliver to whatever else is wrong with the individual.
ALPHA EPSILON PI SUBSTANCE ABUSE PREVENTION | 26
ONCE CHEMICALLY DEPENDENT, IS A PERSON LIKELY TO INITIATE RECOVERY
BY HIMSELF OR HERSELF?
Probably not. Chemical dependency is predictable and progressive. Untreated, it will almost always
get worse.
HOW LONG DOES IT LAST?
Once dependent, the person remains so forever. However, dependency can be arrested and will
remain so as long as there is abstention from mood-altering chemicals. Relapse is an ever-present
danger. Recovery is a lifelong commitment.
WHAT WILL HAPPEN IF IT IS LEFT UNTREATED?
Chemical dependency is fatal. If the dependency is not arrested, premature death will result.
CAN THE ILLNESS BE TREATED?
Chemical dependency is treatable, and intervention is the best and most reliable method for
initiating treatment. Over 70% of interventions are successful in leading the chemically dependent
individual to accept his or her problem and seek treatment.
WHAT ARE THE SYMPTOMS OF CHEMICAL DEPENDENCY?
The symptoms are compulsions to use drugs or drink. The compulsion is evident in using or drinking
that is inappropriate, unpredictable, excessive, or constant. (e.g., having a drink at 8 a.m. before
class.)
WHAT IS THE DIFFERENCE BETWEEN CHEMICALLY DEPENDENT AND NON-
DEPENDENT? I KNOW A FRIEND WHO USED DRUGS ONCE BUT HASN’T
SINCE.
A non-dependent person will stop using drugs or drinking as a result of a brush with the law,
reprimand or an episode with a family problem. A dependent person will not stop. If using alcohol
or drugs is causing any continuing disruption in an individual’s personal, social, spiritual, or economic
life and the person does not stop using, he or she is chemically dependent.
CAN A PERSON BE HELPED WHILE CONTINUING TO DRINK OR USE?
No. Not even the best psychiatric help can have lasting effects until substance use or drinking stops.
WHY DOESN’T A CHEMICALLY DEPENDENT PERSON SEEK HELP WHEN BAD
EXPERIENCES ARE CONTINUALLY OCCURRING?
People with this illness generally do not seek treatment on their own volition because they are not
aware of their dependency. They remain utterly unaware of the progress of the disease. This is due,
ALPHA EPSILON PI SUBSTANCE ABUSE PREVENTION | 27
in a large part, to rationalization and delusion. Every bizarre behavior is rationalized away, and as
a result of delusion (repression, blackouts and/or recall), the person’s ability to remember what has
happened during any given drinking or drug using episode is destroyed.
WHAT ARE THE PROGRESSIVE PHASES OF SUBSTANCE ABUSE?
The four phases of substance abuse are listed below:
1. LEARNS MOOD SWING (Experimentation). Experiences the effects of transferring from normal
feelings to euphoric feelings.
2. SEEKS MOOD SWING (Compulsion). Growing anticipation of effects; preoccupied with
experiencing effects; desires regular use; develops tolerance (requires more of a drug to obtain
the same level of effect).
3. NEGATIVE REACTIONS (Delusions). Experiences depression after euphoria; rationalizes all
negative behavior and feelings; experiences blackouts.
4. USES CHEMICALS TO FEEL NORMAL (Dependency). Reality is distorted to the extent that
continual use is required to cope with day-to-day living.
WHO IS ABUSING OR MISUSING DRUGS?
You may be surprised to learn that drug abuse or misuse is prevalent throughout society. For
instance, the problem may be found in adolescents, housewives, businessmen, young adults
(including fraternity members), senior citizens, and whether rich or poor.
WHAT DRUGS ARE BEING ABUSED?
Alcohol, stimulants, marijuana, narcotics, hallucinogens, sedatives, and inhalants are all substances
that are commonly abused. Some of these are legal and some are illegal. For those that are legal,
there is a propensity for misuse because they are more widely available. The most commonly abused
drugs today are marijuana, opioids, cocaine, heroin, benzos, and alcohol. Many of these are known
as “feel good” drugs, but their effects can be deadly.
WHY ARE DRUGS BEING ABUSED?
There are numerous reasons for people abusing drugs. Many people abuse drugs for their
psychoactive (mind-altering) properties. Others have the wish or belief that drugs can solve their
problems; they are pressured by peers to experiment; they want to experiment; they derive
enjoyment from taking the drug. Aiding and abetting the abuse is the ease of obtaining some drugs
(such as alcohol).
ALPHA EPSILON PI SUBSTANCE ABUSE PREVENTION | 28
WHAT OPTIONS ARE AVAILABLE FOR PEOPLE WHO WANT TO HELP THEIR
CHEMICALLY DEPENDENT FRIENDS?
• University counseling services
• Narcotics Anonymous
• Alcoholics Anonymous
ALPHA EPSILON PI SEXUAL ABUSE PREVENTION | 29
SEXUAL ABUSE PREVENTION
ALPHA EPSILON PI FOCUS ON SEXUAL ABUSE AND HARASSMENT
The Health and Safety Policies of Alpha Epsilon Pi shall apply to all member fraternity entities and
all levels of fraternity membership. The policies specically addresses the issue of sexual abuse and
harassment as follows:
ALPHA EPSILON PI POLICY ON SEXUAL ABUSE AND HARASSMENT
“Members, new members, and guests must comply with all federal, state, provincial, and local laws
related to sexual misconduct. This is including, but not limited to, denitions around consent, sexual
violence, sexual harassment, domestic violence, dating violence, stalking, and sexual exploitation.
The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at
any fraternity activity or event as dened in this policy is prohibited.”
SEXUAL ABUSE PREVENTION
1. A chapter will not tolerate or condone any form of sexist or sexually abusive behavior on the
part of its members, whether physical, mental, or emotional. This is to include any actions that
are demeaning to people of any gender identity, ranging from assault to harassment or the
objectication of individuals.
2. A chapter will not sponsor or participate in any activity, including competitive games, community
service or philanthropic endeavors, activities associated with recruitment, social events, or events
that are abusive or demeaning to human beings.
3. A chapter should educate its members on these issues each semester.
WHAT IS SEXUAL ABUSE?
In order to understand sexual abuse, we must dene sexual harassment and rape or sexual assault.
Sexual harassment is dened as the unwelcome, unreciprocated imposition of sexual attention,
usually in the context of a relationship of unequal power.
Sexual assault or conduct of rape is dened as an act of sexual contact or penetration with a person
against his/her will.
There are many types of sexual abuse. Recognize that sexually abusive behavior occurs on a
continuum ranging from harassment to rape.
ALPHA EPSILON PI SEXUAL ABUSE PREVENTION | 30
Verbal abuse or sexist behavior may include but is not limited to:
• Whistling, yelling, taunting
• Humor and jokes about sex or male or female specic traits
• Suggestive or insulting sounds
• Sexual innuendos about your or someone else’s personal appearance
• Sexual innuendos about your or someone else’s sexual activities
• Demands for sexual favors accompanied by implied or overt threats
Physical abuse may include but is not limited to:
• Any inappropriate touching, pinching or patting
• Brushing against someone else’s body
• Coerced sexual intercourse
• Assault
WHY SHOULD WE BE CONCERNED ABOUT SEXUAL ABUSE?
There are two major reasons why individuals as well as chapters should care and take sexual abuse
and harassment prevention seriously.
1. These are not just scenarios or case studies in some faraway place. The National Sexual Violence
Resource Center claims that 20%-25% of women and 15% of men will be victims of forced sex
during their time in college. These incidents involve Brothers and sisters, sons and daughters,
friends or boyfriends or girlfriends. A person never wants to hear that a loved one has been
abused. As AEPi men we commit ourselves to Tikkun Olam (repairing the world) and should
therefore take it upon ourselves to educate, be aware, and to take action when incidents like
these are likely to occur.
2. Legal liability and nancial exposure are a risk when incidents, situations or occurrences of
sexual abuse occur. Victims of sexual assault may be able to sue the perpetrator, even though
criminal charges are not led or are dismissed. The chapter, chapter ofcers, and others may also
be named in a lawsuit if an incident of sexual abuse occurs at an event or function that can be
associated with the chapter.
WHAT CAN YOU DO AS AN INDIVIDUAL TO ENSURE HEALTHY SEXUAL
RELATIONSHIPS?
• Be aware of social pressures and take a step back and think before making decisions. You should
remember that your actions are your own and you are always “wearing your letters.”
• Don’t assume that previous permission for sexual activity applies to the current situation.
• Don’t assume that just because someone dresses in a “sexy” manner and irts that she/he wants
ALPHA EPSILON PI SEXUAL ABUSE PREVENTION | 31
to engage in sexual activity. Understand that these actions may be misinterpreted.
• Don’t get into a vulnerable situation with someone you don’t know or trust.
• Don’t participate in or allow sexist behavior to occur. Verbal harassment of women, whistles,
snide comments and stares are assaults on any woman’s or man’s sense of well-being. The
underlying intention is to intimidate the person. The classic situation: a woman walks by a
fraternity house and several of the men yell or taunt the woman.
• Take an equal role in your relationships with the opposite sex.
• Reject sexual stereotypes that dene women as passive, weak and irrational, and men as
aggressive, macho and dominating.
• Avoid excessive use of alcohol and other drugs that will impair your judgment and interfere with
effective communications.
• Sexual assault is an extremely serious crime. Sexual intimacy is a free exchange between free
people. Intimidation, coercion and force have no place in lovemaking.
WHAT CAN WE DO AS A GROUP TO PREVENT SEXUAL ABUSE?
• Review chapter “traditions” and eliminate sexist, degrading practices that signal to members that
it is acceptable to demean or disrespect others. Party themes, t-shirts, and text or email threads
are primary areas of concern for men’s groups.
• Host educational programs for your chapter. Hold a program on human sexuality.
• Aggressively address problems of substance abuse that lead to other problems.
• Invite a campus counselor to conduct a program on relationships and assertiveness
communication and invite other men’s or women’s groups to join your chapter in the discussion.
• Take a leadership role in the Greek system to condemn sexual harassment and abuse and to
promote a safe environment for all.
• Create a positive culture. “Call out” those who use degrading or sexist language, make
inappropriate jokes, or allow “locker room talk”
WHAT CAN YOU DO IF YOU OR SOMEONE YOU KNOW HAS BEEN SEXUALLY
HARASSED?
• Although it may seem very difcult, you may feel comfortable enough to stand up to the harasser.
If you are in a situation that doesn’t feel right, let your harasser know that you feel uncomfortable.
Tell him or her that you do not like what he/she is doing.
• Keep written details of each incident. It is important to record date, place, time, and the type of
harassment and your response to that harassment.
• Seek out support from friends with whom you can share your concerns.
• Explore your options to le a formal complaint with the university, local authorities, and the
International Fraternity. Most universities have a set procedure to be followed concerning sexual
ALPHA EPSILON PI SEXUAL ABUSE PREVENTION | 32
harassment complaints.
• Be a supportive friend and do not question the legitimacy of allegations.
WHAT CAN YOU DO IF YOU OR SOMEONE YOU KNOW HAS BEEN RAPED OR
SEXUALLY ASSAULTED?
• Contact a close friend or relative with whom you would feel comfortable talking.
• If a friend tells you that she/he has been raped, believe her/him. False claims are rare. It is
important to listen to her/him and then encourage her/him to call a crisis center, contact the
police and receive medical treatment.
• Call a rape-crisis center or rape-crisis hotline. Rape-crisis centers are staffed with professional
counselors who will help you begin to sort through your feelings. Counselors are available 24
hours a day and all calls are condential.
• Contact the police. By contacting the police, you will have some exibility in your legal options.
You may or may not decide to prosecute. But if you do, the necessary evidence will have been
collected. Condentiality is also observed by the police.
• Get medical treatment. It is important that you receive medical treatment for several reasons:
o You may or may not decide to prosecute. But if you do, evidence will have been collected by
medical personnel.
o Although you may feel very dirty, do not brush your teeth, urinate, or take a shower before
receiving medical treatment. It destroys crucial evidence.
o Seeking medical help will help prevent any possible consequences of rape such as sexually
transmitted diseases or even pregnancy.
WHAT CAN YOU DO IF SOMEONE IN YOUR CHAPTER HAS BEEN ACCUSED OF
SEXUAL ASSAULT OR RAPE?
• As in other situations, contact the International Fraternity and the university.
• In most situations, the Brother should be suspended until the case has been resolved. This is for
their benet as well as the chapter’s benet.
• Although a Brother may be ultimately found guilty, AEPi is still a Brotherhood and should make
sure that the Brother is also being supported and helped along the way. This means, making sure
they are still attending classes, that they are in touch with family, and/or that they are seeking the
advice of an attorney.
• Every chapter should have a crisis management plan to help deal with the day-to-day activities of
the chapter after an incident.
ALPHA EPSILON PI EVENT REMINDERS | 33
EVENT REMINDERS
ALPHA EPSILON PI FOCUS ON SAFE EVENTS
As college students and members of a social organization, there will be plenty of times where the
chapter will hold events. Whether in recruitment, philanthropy, social, athletics, or others, health
and safety should be accounted for during both pre-planning and during the event. Something as
common as a at tire can ruin an event if proper protocol isn’t followed and the chapter should do
the best job they can identify and mitigate all possible outcomes. Keep in mind that even an event
that doesn’t call for an extensive health and safety plan is still better off with one than without.
The following are some tips and reminders on how to events can be made safer and function more
efciently.
QUICK EVENT REMINDERS:
1. Just because something isn’t labeled an “AEPi” event doesn’t mean health and safety policies
should not be followed. It is safer and more sensible to assume that any time more than a few
members or new members are involved, it will be considered a chapter event. This includes but
is not limited to events at off campus houses, group get togethers, tailgates, and group travel.
If any activity could be associated with AEPi from an outside observer’s perspective, you should
follow all H&S policies.
2. BYOB guidelines provide that an individual of legal age may bring one six-pack of twelve-ounce
beers or one four-pack of wine coolers to an event for personal consumption. The presence of
alcohol products above 15% alcohol by volume (“ABV”) is prohibited. There is no approved
method for directly providing alcohol to others. All events where alcohol is served must have a
licensed and insured third party vendor responsible for serving. The primary reason for the BYOB
or Third-Party Vendor event limitations is that it places the onus or emphasis for consumption on
each individual who is of the legal age rather than on the ofcers, the chapter or the international
organization.
3. All events should have a guest list that is prepared at least 24 hours in advance of the event and
contains the names of all guests and which Brother invited them. This is the best way to know
who attends and which Brother to hold accountable in the event that an issue arises with a guest.
The purpose of the guest list is to limit attendance to those persons who know a member and
who the member believes to be a reasonable guest. Maintaining a le of past guest lists also
benets the chapter as a record of witnesses in the event something does occur which may end
up in court two or more years later.
4. Invite People Who Care. When you invite friends and you truly know everyone attending your
ALPHA EPSILON PI EVENT REMINDERS | 34
event, less problems are likely to arise. When the wrong people attend, including strangers or
friends of friends, they are more likely to bring problems with them. Strangers do not typically
feel an afnity for the chapter or its members and thus have no reason to treat people or property
with respect. At the end of the night, they will just leave and move on with their lives.
WHERE TO HOLD THE EVENT
Make a check for basic safety considerations that should be taken into account for choosing a venue
and setting up properly. Is there a maximum capacity that must be adhered to? Are there potentially
dangerous or private areas that should be secured and off limits? Is there expensive equipment,
furnishings, and other items to remove, or that require closely supervised use? Are interior and
exterior lighting conditions satisfactory? Are trip and fall hazards minimized? Is safe and adequate
parking available? Do cabs and rideshare services service the event venue? Are all exits clear and
free from obstruction so that everyone could get out quickly in case of a re or other emergency?
Events can be especially troublesome if extensive or elaborate decorations are used. Example: A
“maze” event hosted by a fraternity involved large canvas mats propped or held in place by boards
in the basement of the chapter house. The mats were not re-resistant, but the real danger was
in the maze itself—if a re erupted, how would people escape in a hurry? Any event that involves
construction, digging, water, dirt, scaffolding or stages, ladders, removal or alteration of lighting, or
the changing of exits must be carefully reviewed and scrutinized. Keep in mind that buildings and
venues are built and maintained in a way that is code compliant and making alterations may impact
that compliance.
When your party is held at a distance from campus or in an out-of-the-way or unusual place, consider
providing transportation. Consider designated drivers or a shuttle service.
Alpha Epsilon Pi recommends, or may require, that you hold your party at an establishment that
has a liquor license. The establishment is, at least in part, responsible for providing, handling, and
serving alcoholic beverages. The liability is therefore shared between the chapter(s) involved and
the establishment. Do not allow members to serve or provide any alcoholic beverages at a Third-
Party Vendor event. The Third-Party Vendor Checklist can be used and requires insurance coverage
verication from the vendor.
THEMES
Themes themselves may be offensive or may generate offensive behavior. In our college
environment today, there are people of virtually every nationality, religious background,
socioeconomic status and sexual orientation on a campus. Be extra careful not to inadvertently
ALPHA EPSILON PI EVENT REMINDERS | 35
cause offense. The old argument that a theme is “cute,” “clever” or “a tradition” does not work with
people today. Many common party themes of the past are now known to have been inappropriate
and we must meet and exceed the standards of behavior expected of us today. If you aren’t sure, ask
for an outside opinion.
Be especially alert at events surrounding holidays where drinking and risky behavior is more
common. At Halloween parties, St. Patrick’s Day, 4th of July, Cinco de Mayo, Mardi Gras, and
others some people tend towards, “Can you top this?” Most of the incidents that involved national
fraternities with clearly objectionable costumes at theme parties in the recent past have occurred at
holiday events.
WHEN TO HOLD THE EVENT
You should avoid scheduling events when you don’t have time to make proper plans. Most incidents
occur at events that are thrown together and where proper planning has not been done. If you do
not have time to think through the event, put safety procedures in place, and plan appropriately, do
not proceed. Once the date has been chosen, set a reasonable starting and ending time. If a Third-
Party Vendor is used, arrange for the bar to close at least an hour before the event is scheduled to
conclude.
FOOD AND DRINK
Keep in mind that the food and drinks you serve make a statement about you, your chapter, and
your event. Non-alcoholic drinks and light snacks allow guests to participate without the pressure of
making bad or illegal decisions. A simple recommendation is to have bottles of water available at all
times and in plain sight. It is recommended to serve snacks - light sandwiches, dips, meats, cheeses
or pizza.
Any event where alcohol is present must follow the BYOB guidelines. These guidelines provide that
an individual of legal age may bring one six-pack of twelve-ounce beers or one four-pack of wine
coolers to an event for personal consumption. Additionally, the presence of alcohol products above
15% alcohol by volume (ABV) is prohibited
Any event where alcohol is served must have a licensed and insured third party vendor responsible
for checking IDs and serving alcoholic beverages. The primary reason for the BYOB or Third-Party
Vendor event limitations is that it places the onus or emphasis for consumption on each individual
who is of the legal age rather than on the ofcers, the chapter or the international organization.
The Alcohol guidelines regarding BYOB and Third party vendors mean that no chapter may purchase
ALPHA EPSILON PI EVENT REMINDERS | 36
or provide alcohol to its members or guests. In the past many chapters have used “slush funds” or
other methods in an attempt to get around the rules. We will be clear, there is no way around it, no
chapter may purchase or provide alcohol to its members or guests.
EVENT COMMITTEE
Assign an appropriate number of members for each event to help enforce rules and maintain a safe
environment. Regardless of the event, these members should remain sober to execute tasks like
driving to the event, going out to get more food, or other errand to ensure a seamless event. Some
chapters will assign at least one executive level ofcer as a so-called “Event Captain” for each event.
His job is to lead the team of hosts that assist in keeping the event compliant with the Health and
Safety policies.
As a Brother of Alpha Epsilon Pi, you should remember to act appropriately at all times and keep in
mind that everyone has the ability to help ensure that all guests are having a positive experience.
Does someone need a dance partner? Is there still food on the buffet? Does someone need help
hailing a cab? Likewise, they can respond quickly in the event that someone requires help or medical
attention.
No new members should be involved with health and safety practices or procedures, prior to
initiation as Brothers. Certain aspects of the job such as being a “Event Captain,” driving, checking
guests in at the door or intervening with a problem guest are responsibilities best left to the most
experienced members. Put experienced members in charge of these operations. The observers or
monitors may need to resolve situations that occur.
PRE-EVENTS
Pre-parties, pre-gaming and other “spontaneous” events are events involving the chapter
members and/or guests and need to be subject to the same Health and Safety policies that apply
to any event. It doesn’t matter where or when the events are held—if members are present, it is a
chapter function, regardless of what members might call the event. If someone would be likely to
perceive the event as a chapter event, e.g., if members or new members are present, then it will be
considered a chapter event.
Some undergraduates will go to extreme lengths to attempt to distance a pre-party from the
chapter, literally and guratively. The response is simple: If it looks like a chapter event, it is a chapter
event.
ALPHA EPSILON PI EVENT REMINDERS | 37
OFF-CAMPUS OR “UNOFFICIAL” CHAPTER EVENTS
Some chapters have intentionally participated in gatherings, functions, parties, or events that were
held away from the chapter house or off campus in an attempt to circumvent the spirit and intent
of Fraternity policies. Most of these events occur at private residences—apartments, rental houses,
“annexes” of members or at the residence of a non-member and are classied as “unofcial”
because they are “not chapter sponsored.” The risks posed by such events are often more
substantial than “ofcial” chapter events. Courts have held that if a certain percentage or number
of members are gathered at any location, that gathering can be interpreted as a chapter activity,
whether “ofcial” or “unofcial.” Remember that Alpha Epsilon Pi policies uses the term, “…that an
observer would associate with.” Most national organizations do not use a hard or precise number
or percentage of members to determine if an event is a chapter event. Keep in mind that courts in
some states have not placed a number on what constitutes a chapter event.
If the event gives the impression of involving the chapter, any competent attorney will try to prove
that the chapter is liable.
Alpha Epsilon Pi International Headquarters will not hesitate to discipline a chapter if Health and
Safety policies are violated at an event and/or if there is an incident of any kind at a social event
where participants are violating Health and Safety policies. One serious incident could be reason
enough to close a chapter.
If a chapter wants to practice sound health and safety, it will not tolerate “unofcial” events
sponsored by members, which do not follow Alpha Epsilon Pi policies. Every chapter should practice
sound health and safety all the time, regardless of the circumstances.
The bottom line: If fraternities could avoid liability by moving all chapter events off campus or
making events “unofcial,” all chapters would have been instructed to do so.
HELPING THE INTOXICATED/IMPAIRED OR INJURED
Even if everything is done to make sure all goes well, remember Murphy’s Law: if something can
go wrong, it will. If a member or guest is injured in any way medical attention must be sought out
immediately.
The “something” will sometimes be a member or guest who has consumed too much alcohol or
drugs. Since your event is closed and the guest list is used, the intoxicated person is someone that
you know.
ALPHA EPSILON PI EVENT REMINDERS | 38
The safest approach: if someone is “acting drunk,” acting in a way that concerns you, is “woozy,”
“wobbly,” having difculty speaking, thinking, walking, carrying on an intelligent conversation, is
listless, or especially if that person is semi-conscious, sleepy or passed out, it is time to get that
person to the hospital. We cannot look at a person who needs immediate help and say, “they can
‘sleep it off.’” What we do know is that some lives have been saved because Brothers cared enough
to take a person to the hospital or to call for help. It is far better to face someone the next morning
who is upset about being taken to the hospital then to see that person in a casket a few days later
and to have someone ask, “Why didn’t someone do something?”
Remember to always do the right thing. Even if you have failed to follow our Health and Safety
Policies or failed in following the advice of this pamphlet, doing the right thing to protect someone
is always the correct move.
HOSTING AN EVENT WITHIN ALPHA EPSILON PI GUIDELINES AND SOME
COMMON SENSE:
1. HOST A CLOSED EVENT. Members, associates, and dates. Limit guests to two or three per
member, or the number established by your national organization or campus, if one policy is
more strict than the other.
2. SERVE FOOD.
3. APPOINT HOST TEAM. make sure all attending are well behaved. Agree not to consume
alcohol that day. Act as sober hosts who agree to make sure party starts and ends on time and
that the bar opens and closes on time.
4. DESIGNATED DRIVERS. Make appropriate transportation arrangements with a cab company for
rides home for guests.
5. DO NOT SELL, PROVIDE OR GIVE AWAY ALCOHOL. Charging for admission or a cup, a hat,
or a container and then providing alcohol is no different than selling by the drink. The chapter
cannot provide alcohol under any circumstances, even if it is served free to members and guests.
Do not allow undergraduates or alumni to establish bar tabs for a third-party vendor event.
6. HIRE SECURITY TO CHECK IDS AT THE DOOR. It is advisable to hire professional security
(e.g., security rms, off-duty police ofcers) to work the door and check Ids. Designate those over
the legal drinking age in some unique way, such as wrist bracelets.
7. SET A STARTING TIME AND AN ENDING TIME. You should consider four hours the limit and
stick to the timeline
8. DO NOT PERMIT DRINKING GAMES.
9. IF SOMEONE BECOMES INTOXICATED/IMPAIRED: Stay with the person and immediately
seek professional help. Do not put yourself in the position of making a life or death decision.
ALPHA EPSILON PI EVENT REMINDERS | 39
Call emergency services immediately. If they have any breathing problems, check for clear
air passage, administer mouth-to-mouth resuscitation and call for emergency medical help
immediately.
10. BE A RESPONSIBLE HOST. Hosting an event will always carry some level of risk that the chapter
as an entity, the ofcers and sometimes the members themselves may be held accountable if an
accident occurs. The key thing to remember is to do your part to identify, analyze, limit, control,
and monitor risk.
(
800
)
247.7756 / HOLMESMURPHY.COM
WE MAKE A
DIFFERENCE BY:
TITLE HERE TITLE HERE
Labores eaquia sum ipiet et, quiassit accum num quatur si de ipsam facersp
ereicaborrum et ommoloribus. Hendam, officat. Officiendis doloreptio et hiciis ea pra
dolor sum estis molor aut odis exero ellum explati busamusam faceror esciatium auta
dem eatus aboribus, eos sitatur sint dolut reped quodi ist ea ipiendae liquam sus quos
int et a iliquosse pea,
TITLE HERE TITLE HERE
Labores eaquia sum ipiet et, quiassit accum num quatur si de ipsam facersp
ereicaborrum et ommoloribus. Hendam, officat. Officiendis doloreptio et hiciis ea pra
dolor sum estis molor aut odis exero ellum explati busamusam faceror esciatium auta
dem eatus aboribus, eos sitatur sint dolut reped quodi ist ea ipiendae liquam sus quos
int et a iliquosse pea,
Labores eaquia sum ipiet et, quiassit accum num quatur si de ipsam facersp
ereicaborrum et ommoloribus. Hendam, officat. Officiendis doloreptio et hiciis ea pra
dolor sum estis molor aut odis exero ellum explati busamusam faceror esciatium auta
dem eatus aboribus, eos sitatur sint dolut reped quodi ist ea ipiendae liquam sus quos
int et a iliquosse pea,
TITLE HERE TITLE HERE
Labores eaquia sum ipiet et, quiassit accum num quatur si de ipsam facersp
ereicaborrum et ommoloribus. Hendam, officat. Officiendis doloreptio et hiciis ea pra
dolor sum estis molor aut odis exero ellum explati busamusam faceror esciatium auta
dem eatus aboribus, eos sitatur sint dolut reped quodi ist ea ipiendae liquam sus quos
int et a iliquosse pea,
TITLE HERE TITLE HERE
Ipis nos et, voluptis aligendit latempelis elitia volorrum senis eossimaximi, nimaion exerum eum
atur, consequae labo. Tatem labo. Lam lati debitis is alitist haruptatur acid utent laborepel mi, que
excerferumet omniam qui velendi tatusto endem rati scius dolorum ratem quatiscia quasped eri
alibus consequ assimax imagnat emporernam qui dolorro tet, site doluptat. Iciis aruptatet mil ium
hiliquis everumetur? equ assimax imagnat emporernam qui dolorro tet, site dol.ptatet mil ium hiliquis
everumetur? equ assimax imagnat emporernam qui dolorro tet, site dol.
(800) 736-4327 / HOLMESMURPHYFRATERNAL.COM THINKING AHEAD
HOLMES MURPHY
FRATERNAL PRACTICE
EVENT PLANNING GUIDE
ALPHA EPSILON PI EVENT PLANNING GUIDE | 41
2
The goal of this guide is to help you think critically around event planning. Prior to planning an event, we encourage you
to review the risk management policy of your respective organization and campus expectations so you have a full
understanding of the policy and expectations around event planning.
While following the guidelines outlined in the guide will help to make any event safer, we recommend they be expressly
followed when alcohol is present while on chapter premises or during a fraternity/sorority event, in any situation
sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity.
For any questions around event planning, policy clarification, contract review, etc. please reach out to your
national/international organization for further assistance. Throughout the guide the phrase “suggested organizational
guidelines” is used which infers what many organizations might use as policy / procedure language; however, it is best to
compare this information to your national/international risk management policy.
ALPHA EPSILON PI EVENT PLANNING GUIDE | 42
3
WHAT CONSTITUTES AN EVENT?
Determining if the Event is on “Chapter Premises”
Is the event being hosted in your chapter house or a university-provided meeting space? Y N
If so, every event you host there is considered a chapter event.
Is the event being hosted in an on or off campus location where you traditionally hold your events? Y N
If so, events you host there would probably be considered a chapter event.
Applying the “Reasonable, Objective Observer” Standard
The following factors are considered when determining whether an event could be considered an event by a reasonable,
objective observer.
Is the event being hosted or planned by one or more members of the chapter and supported by the Executive Council?
Y N
Is the event financed by the chapter and/or being hosted on chapter property?
Y N
Is the event being hosted or planned by one or more members and supported by members/associate/new members?
Y N
Does the Executive Council have prior knowledge of the event?
Y N
Is the event listed or advertised on the chapter website or social media accounts [e.g. Facebook, Twitter, etc.]?
Y N
Do online invitations refer to the organization [e.g. Facebook events]?
Y N
Is the event listed on a chapter calendar [public or private]?
Y N
Will the event be announced at a chapter meeting?
Y N
Will members of the Executive Council be in attendance?
Y N
Will the event be marketed over the chapter listserv?
Y N
Are members attempting to rename the event in order to give the appearance that it isn’t associated with the fraternity?
Y N
If guests were stopped on their way to the event, would they say they were going to a the “XYZ” event?
Y N
Is the event actively or passively endorsed by a majority of the active chapter?
Y N
Have members of the chapter lied about the event?
Y N
.
”
Defining an "event" is often challenging; however current suggested organizational guidelines define this as “while
nt, in any situation sponsored or endorsed by the chapter, or at any event an
on
chapter premises or during a fraternity eve
observer would associate with the fraternity.
ALPHA EPSILON PI EVENT PLANNING GUIDE | 43
4
EVENT DETAILS
1. Who is planning the event?
Organization:
Name:
Officer Title:
Email:
Phone:
2. Name of event:
3. Location of event:
Chapter Property (Either fraternity or university owned)
Rented Facility (Hotel, Restaurant, etc.)
Member(s) Residence
Other:
4. Date of Event:
6. Purpose of event:
Recruitment
Social/Mixer
Formal
Philanthropy
Service
Other:
7. Which best describes the event below? Check all that apply.
Dry event (no alcohol
Member Event Only
Fundraiser
BYOB
Member and Date Event
Event with more than one fraternal organization
New member event
Sport
Third Party Vendor at chapter facility
Parent Event
Event with non-fraternal organization
Recruitment
Service
Event with one other fraternity/sorority
Event with more than one other fraternity/sorority
Event with one other non-fraternal student group
Event with more than one non-fraternal student group
8. The activities below could be considered high risk events. Does the planned event contain any of the following?
Bring your own gun (trap/skeet shooting)
Sky diving/ parasailing/bungee jumping
Boxing tournament
Building of temporary structures
Pools
Mechanical Bulls
Bounce Houses/Inflatables
Slip & Slides/Any other water feature
Obstacle course
Contact sports (e.g. football, rugby)
5. Beginning time of event: AM PM
Ending time of event:
AM PM
ALPHA EPSILON PI EVENT PLANNING GUIDE | 44
5
Bonfires
Tug-o-war
Rock Climbing
Team building events that include make-shift
ropes courses, trust falls, blindfolded guided
walks (etc.)
Events take place at heights more than one to two
feet from the ground
Event with live animals present (e.g., rodeo, petting
zoo).
Other:
9. Have any written contract or agreement been signed for any part of this event? Y N
Food caterer:
Security guards:
Bus/transportation company:
Third party vendor:
University facility:
Hotel venue:
Sports field:
DJ:
Band:
Artist:
Restroom and Waste Management:
Other:
HOW WILL ALCOHOL GET TO THE EVENT?
Common organizational recommendations allow chapters to host events with alcohol in one of two ways. Please
consult your national/international risk management policy for additional guidance and policy information.
BYOB [Bring Your Own Beverage]
Everyone brings their own alcohol, including members, new members, guests, and alumni who are over the age of
21
Third-Party Vendor [Bars, Restaurants, Catering Companies, Hotels, Etc.]
Contract with a licensed establishment or caterer to provide a cash bar and/or a licensed location to host your event.
Dry Event [No alcohol will be present]
ALPHA EPSILON PI EVENT PLANNING GUIDE | 45
6
MAKING BYOB EVENTS WORK
1 // Are there any university or Fraternity/Sorority policies that deal with BYOB events on campus? Y N
Are there any university or Fraternity/Sorority policies that deal with BYOB events off campus? Y N
If so, what do those policies say? [Do they require a specific check-in procedure? Do they limit the number of drinks a guest can bring?]
2 // All members and guests should be “carded” at the door to verify their age. Who is checking members’ and
guests’ IDs at the door?
3 // How are you marking the guests, members, and new members who are of the legal drinking age [i.e. 21 and
over]?
4 // How many drinks will you allow each person of legal drinking age to bring to the social event?
Common organizational recommendations state no hard liquor and a reasonable limit on the amount and
types of alcohol (i.e. 6-pack of beer, 1 bottle of 750 ml wine, four pack of wine coolers/ciders/malt beverages,
etc.)
Beer: # __________
Wine Coolers: # __________
Ciders: # __________
Wine: # __________
Malt Beverages: # __________
Other: # __________
5 // How will you manage the service distribution center?
Where will the service distribution center be located?
Common organizational recommendations suggest you establish one centralized location [not a member’s
room] for checking in and distributing alcohol.
How many sober members will be assigned to work the service distribution center? ________
Which best describes the sober monitors? Check all that apply:
Chapter members
New members
If you utilize new members, it is recommended it is in conjunction with members.
The university provides someone to distribute alcohol
The chapter has hired a vendor to distribute alcohol
How many drinks will a member or guest be permitted to take at a time? __________
Chapter members
New members [NOT recommended unless chapter members are also participating]
The campus police provide someone to check IDs
The chapter has hired a security company [see
Wristbands that have been dated and marked for that event
Specific hand stamp that is unique to the event
Other [Describe]:
Security Vendor Checklist]
[See BYOB Checklist
]
ALPHA EPSILON PI EVENT PLANNING GUIDE | 46
7
6 // How will members and guests check in and collect their alcohol?
Ticket System
Each member/guest is given one ticket per drink s/he checks in at the party.
The tickets are personalized with the type of drink the guest brings [e.g. Miller Lite, Smirnoff Ice, etc.].
The name of the attendee is written on the tickets.
The member/guest’s drinks are delivered to the service distribution center by a member who is working the
social event.
The member/guest redeems tickets [one at a time] for his/her drinks at the bar.
Punch Card System
Each member/guest is given one punch card that has marks for each drink s/he checks in at the party.
The punch card is personalized with the type of drink the guest brings [e.g. Miller Lite, Smirnoff Ice, etc.].
The name of the member/guest is written on the punch card.
The member/guest’s drinks are delivered to the service distribution center by a member who is working the
social event.
The member/guest’s ticket is punched or marked at the bar each time s/he claims one of the drinks s/he
brought.
Other [Describe}:
7 // How will you monitor that members, new members, and guests are only drinking the alcohol they brought and
checked in at the social event?
8 // Will leftover alcohol be discarded or made available for pick up the next day by those who brought it to the
event?
ALPHA EPSILON PI EVENT PLANNING GUIDE | 47
8
PLANNING A THIRD-PARTY VENDOR EVENT
What is a Third-Party Vendor?
Examples of Third Party Vendors include bars, restaurants, catering companies, hotels, etc. Third Party Vendors are NOT
individuals who work as bartenders.
Planning the Event
1 // Are there any university or Fraternity/Sorority policies that deal with Third Party Vendor events on campus?
Y N
Are there any university or Fraternity/Sorority policies that deal with Third Party Vendor events off campus?
Y N
If so, what do those policies say? [Do they require a particular amount of insurance? Do they limit the type of alcohol that can be purchased?]
2 // Have you reviewed your chapter’s contract with the Third Party Vendor? It is recommended that you reach out to
your headquarters for contract questions and review.
The contract should be signed and dated by both the person authorized by your respective organization (i.e. chapter
president, advisor, etc.) and the vendor. In doing so, both parties understand that only through compliance with these
stipulations will the chapter be in compliance with Inter/national fraternity requirements.
The contract with the Vendor should:
CERTIFICATE OF INSURANCE:
Be properly insured with a minimum of $1,000,000 of general liability insurance, evidence by a properly completed
certificate of insurance prepared by the insurance provider. (You can request a copy of the certificate of insurance.)
The certificate of insurance should also show evidence that the vendor has, as part of his coverage, “off premise liquor
liability coverage and hired and non-owned auto liability coverage.”
The certificate of insurance should name as additional insured (at a minimum) the local chapter of the fraternity hiring
the vendor as well as the inter/national fraternity with whom the local chapter is affiliated.
LICENSE:
Be properly licensed by the appropriate local and state authority to sell liquor on the premises where the function is to
be held. (You can request a copy of this license.)
CONTRACT:
The contract should only be executed in the name of the undergraduate chapter (ex. Beta Kappa Chapter of XYZ
Fraternity).
The venue should assume in writing all responsibilities that any other purveyor of alcoholic beverages would assume
in the normal course of business, including but not limited to:
a) Per-drink sales only, collected by the vendor, during the function;
b) Checking identification card upon entry;
c) Not serving minors;
d) Not serving individuals who appear to be intoxicated;
e) Maintaining absolute control of all alcoholic containers present;
f) Collecting all remaining alcohol at the end of a function (no excess alcohol—opened or unopened—is to be
given, sold or furnished to the chapter);
ALPHA EPSILON PI EVENT PLANNING GUIDE | 48
9
g) Removing all alcohol from the premises;
h) Facility provides security for the event.
In addition; the contract should NOT include the following:
a) Drink specials for members/guests as part of the room rental fee
b) A set amount of free alcohol [e.g. 10 free pitchers, 40 free well drinks, two free drinks per member, etc.]
c) A minimum amount of alcohol sales during the event
d) Free drinks for officers and organizer or drink specials
Contractual indemnification language should be in favor of the chapter or at a minimum it should provide mutual
indemnification. (Think of it this way, if you hire a catering company that is responsible to check IDs and serve alcohol, the
vendor should defend the chapter if they fail to do what they were paid to do, which results in a claim or lawsuit.)
Confirm the TPV’s liability policy includes a Waiver of Subrogation Clause favoring the Chapter.
The Chapter should be added as an Additional Insured on a primary basis to each TPVs Liability and Auto Policy.
Obtain proof that Workers Compensation coverage is in place for their employees.
Obtain a Certificate of Insurance from TPV confirming required coverages and Additional Insured protection is in place.
3 // All members and guests should be “carded” at the door [and again at the time of purchase] to verify their age.
Who is handling this at the door?
4 // How are you marking the guests, members, and new members who are of the legal drinking age [i.e. 21 and
over]?
Wristbands that have been dated and marked for that event
Specific hand stamp that is unique to the event
Other [Describe]:
The Third-Party Vendor [Recommended]
The chapter has hired a security company [see Security Vendor Checklist]
Chapter members
New members [NOT recommended unless chapter members are also participating]
ALPHA EPSILON PI EVENT PLANNING GUIDE | 49
10
BUILDING A GUEST LIST
1 // Are there any university or Fraternity/Sorority policies that limit the number of guests per member for chapter
events? Y N
If so, what do those policies say?
2 // Do the math. Suggested organizational guidelines are two to three guests per member/new member at events.
How many members and
new members do you plan
to have at the event?
How many guests per member
/new member will you allow at the
event?
This is the total number of guests
you can invite to your social event.
The total number of attendees
[members and guests] should
not exceed fire code capacity
for the venue.
Create a spreadsheet and allow members to add guests’ names.
Bring the list to a chapter meeting, post it online, or hang it on a bulletin board in the chapter facility.
Each member and new members’ name should be on the list next to a blank space for each guest they’re allowed
to invite [e.g. two guests per member/new member].
Numbered Invitations
Distribute numbered invitations to each member/new member to give to his guests.
These invitations should be printed professionally or created in a way so they can’t be easily copied. Tickets cannot
be sold or bartered.
Keep a list with each member/new member’s name on it and the numbers of the invitations they were given.
During the event, keep a sign-in sheet at the door and write the guest’s name next to the invitation number as s/he
turns in the invitation.
Closed Facebook Event
Create a closed [non-recurring] event with a specific start and end time.
Do NOT allow friends to extend the guest list.
Set the Privacy to “Invite Only.”
A designated officer [e.g. Risk Management Chairman] should be set as the Host and administrator for the event.
Each member/new member should submit the names of guests to the Host for invitation to the event OR the Host
should designate a specific period of time during which members will be given access to add guests to the event
.
Other [Describe]:
4 // How many hours in advance will the guest list be closed? __________
Suggested organizational guidelines recommend the guest list be closed at least 24 hours prior to the event.
x =
3 // Figure out how members will add names to the guest list. [see Building A Guest List]
Spreadsheet or Sign-Up List
ALPHA EPSILON PI EVENT PLANNING GUIDE | 50
11
MANAGING THE EVENT
Theme
1 // Does the event have a theme? Y N
If yes, what is the theme?
Event themes should NOT be disrespectful or degrading to any person or population. When selecting a theme,
ensure it:
Does NOT rely on the stereotypes of certain groups.
Does NOT encourage offensive dress or costumes.
Does NOT stereotype men or women.
Is NOT sexist. If you’re unsure, try interchanging the word/theme with a racial word/theme.
Is NOT centered on making fun of a particular group of people, culture, or organization.
Does NOT lend itself to members, new members, or guests taking the theme to a place that is
disrespectful or degrading.
2 // How many sober monitors will you have at the event?
Suggested organizational guidelines are one sober monitor for every 15 attendees.
3 // What is the system/process for selecting sober monitors?
Suggested organizational guidelines utilize a fair ratio of brothers/new members and not using new members only.
5 // How will you identify sober monitors during the event so a member/guest could easily recognize them?
6 // What are the responsibilities of the sober monitors during the event?
Check members’ and guests’ IDs at the door to verify their age
Manage the guest list at the door
Mark the guests, members, and new members who are of the legal drinking age [i.e. 21 and over]
Monitor members’ and guests’ policy compliance
Other [Describe]:
4 // List the names / phone numbers for the assigned sober monitors.
Sober Monitors [see Sober Monitor Resource]
1 // Who will your officer in charge be for the event?
ALPHA EPSILON PI EVENT PLANNING GUIDE | 51
12
Transportation
1 // Will you provide transportation to and from the event? Y N
If so, how?
Licensed transportation vendor [e.g. charter bus]
Campus safe ride program
Pre-paid cab service
Designated driver program [consult the risk management policy of your organization prior to
Construction/Decorations
1 // Will there be any special construction/decorations for this event? Y N
If yes, please describe:
Persons and/or company performing construction and contact information:
Company Name: Contact:
Prevention Questions
1 // How many entrances will there be to the party?
It is safest to only have ONE entrance to the event.
2 // Is this event is planned to exceed five hours in duration? Y N
Please explain why this event will exceed five hours.
3 // Will ample food, other than snacks and non-alcoholic beverages be available? Y N
Who will provide the food?
What food/beverages will be served?
4 // Are glass bottles prohibited from the event? Y N
5 // Will this event involve any physical activity? Y N
6 // Will doors to residential living be locked / secured during the event? Y N
7 // Will you stop the service of alcohol at least one hour before the event ends? Y N
8 // Will you select music that is NOT disrespectful or degrading to a particular group of people or culture? Y N
9 // Will you ensure no illegal drugs and controlled substances are at the event? Y N
2 // What is the process/plan to ensure members/guests utilize the method of transportation both to and from
the event?
selecting this option // see ]
Other [Describ
Designated Driver Guidelines
e]:
ALPHA EPSILON PI EVENT PLANNING GUIDE | 52
13
10 // Will you ensure there are no tables or paraphernalia within the event that are used for drinking games? Y N
11 // Will you ensure the event does NOT involve strippers, exotic dancers, or similar, whether professional or amateur?
Y N
12 // Please describe any specific prevention plans for the above areas.
Crisis Management Plan
2 // Will emergency services be readily available at the event? Y N
3 // Who is the officer in charge to contact emergency services?
Name: Phone:
Title: Email:
4 // If the need for assistance arises, who will be responsible for contacting:
Emergency personnel
Chapter President
Chapter Advisor
House Corporation President
Fraternity Headquarters
University Officials
Name: Phone:
Title: Email:
Educational credit goes to FIPG, Pi Kappa Phi Fraternity and the North-American Interfraternity Conference for portions of this resource.
No portion of this resource should be used for commercial purposes.
1 // Do you have a crisis management plan in place for the event? Y N [see Crisis Management Plan]
If yes, please describe:
Additional Resources: http://www.holmesmurphy.com/fraternal/resources/resources-sororities-fraternities/
ALPHA EPSILON PI CRISIS MANAGEMENT PLAN | 53
CRISIS MANAGEMENT PLAN of _________
Call 911 immediately.
After 911 has been called, the additional steps that should be taken.
• The Chapter President (or officer next in line if the President is not present) takes charge.
• Cooperate fully with the needs of any public safety organization (police, medical or fire
personnel).
• Contact appropriate officials (Advisor, Headquarters, University, etc.).
• Restrict access to the chapter house. The President (or officer in charge) must have
complete control of the situation and be aware of who is in the area. Permit only your
members and appropriate officials to enter.
• Assign one or more responsible members to calmly guard the door.
• Do not tamper with any part of the area involved in the incident, specifically things that
might be construed as evidence or areas involved with the incident.
• Assemble your members in a group (in case of fire, assemble outside, in front near the
street). All should remain calm. Remind members that only the President or Chapter
Advisor can speak for the Fraternity — members are not to speak to anyone (including
friends, girlfriends, parents, the university) about the crisis.
• Do not discuss details, speculate on events or otherwise elaborate on the situation.
• Submit all requested information about the incident to the proper authorities.
DEALING WITH THE MEDIA
• Depending on the circumstances, the National Headquarters may take over any direct
contact with the media including the issuance of a press statement.
• If contacted, only the President or Chapter Advisor should speak for the chapter if the
National Headquarters provides this direction.
• Avoid “no comment” as it leads to speculation. Instead, make a simple statement: “We
are aware that an incident occurred and are cooperating fully with all parties who are
investigating.”
SERIOUS INJURY OR DEATH OF A MEMBER
• DO NOT NOTIFY THE PARENTS. Medical or police personnel who are trained in this will
notify the family. After you know that the family has been notified, it is appropriate for a
chapter representative to call and share your concern.
• In the event of a death, do not remove any personal items from the room. Do not let
members enter the room. Allow only authorized personnel to enter the room. If possible,
ALPHA EPSILON PI CRISIS MANAGEMENT PLAN | 54
keep the door locked. Ask the family what their wishes are in regard to the member’s
possessions. You may offer to pack them in boxes, but it is more likely that the family will
want to do this themselves. Before they arrive, be sure that any borrowed items are
returned. When the family arrives, have empty boxes available and offer your help.
Understand that this is a difficult time for them and they may want privacy.
• If the family allows member attendance, provide details for members.
• In the case of serious injury or illness, find out the visitation wishes of the family and
coordinate this with members of the chapter.
FOLLOW-UP
University staff is usually available for member counseling and general assistance. Individual and
group counseling is strongly recommended following any crisis. The National Headquarters will
often have mental health and/or counseling resources available for members.
CONTACT INFORMATION
It is recommended the organization provide contact information in this section (e.g. Executive Director/CEO,
Communications staff/volunteer, staff/volunteers who should be called in a crisis).
HOTLINES TO CALL FOR HELP
Emergency
9-1-1
CDC Health Topics (Immunizations, STDs, and more)
800-CDC-INFO (232-4636)
Find Substance Abuse and Mental Health Treatment
800-662-HELP (4357)
National Domestic Violence Hotline
800-799-SAFE (7233)
National Suicide Prevention Lifeline
800-273-TALK (8255)
National Sexual Assault Hotline
800-656-HOPE (4673)
ALPHA EPSILON PI CHAPTER STRUCTURE | 55
CHAPTER/COLONY UNDER 30 MEMBERS (MINIMUM RECOMMENDATION)
CHAPTER STRUCTURE
MASTER
LIEUTENANT MASTER (RUSH)
SCRIBE
EXCHEQUER
Sentinel J-BOARD
PHILANTHROPY
SOCIAL
BAL/
Brotherhood
JEWISH
IDENTITY
ACADEMIC
ALPHA EPSILON PI CHAPTER STRUCTURE | 56
CHAPTER/COLONY 31-60 MEMBERS (MINIMUM RECOMMENDATION)
RUSH CHAIR
NEW MEMBER
EDUCATOR
MASTER
LIEUTENANT MASTER
SCRIBE
EXCHEQUER
Sentinel J-BOARD
PHILANTHROPY
SOCIAL
Brotherhood
JEWISH
IDENTITY
Brother
AT LARGE
ISRAEL
ATHLETIC
ACADEMIC
ALPHA EPSILON PI CHAPTER STRUCTURE | 57
CHAPTER/COLONY 61+ MEMBERS (MINIMUM RECOMMENDATION)
RUSH CHAIR
NEW MEMBER
EDUCATOR
MASTER
LIEUTENANT MASTER
SCRIBE
EXCHEQUER
Sentinel J-BOARD
PHILANTHROPY
SOCIAL
Brotherhood
JEWISH
IDENTITY
ISRAEL
ATHLETIC
ACADEMIC
HOUSE
MANAGER
Brother
AT LARGE
ALPHA EPSILON PI WHAT MAKES A GREAT CHAPTER? | 58
WHAT MAKES A GREAT CHAPTER?
Attitude & Culture
1. Consistent with Jewish values
2. Consistent with Greek values
3. Consistent with AEPi values
4. Consistent with School values (student code of
conduct)
5. Care for one another and those around you (Health &
Safety Policies Compliance)
National Fraternity Participation
1. Convention attendance & participation
2. Conclaves attendance & participation
3. National programing & education
Engagement of Partners & PR
1. AEPi Staff engagement (Chapter Services, JLPD,
Admin)
2. Hillel & Chabad staff
3. Campus Advisor(s) and/or Greek Life ofce
4. IFC and Greek Community
5. Chapter Advisor or Advisory Board
6. Philanthropy Partners
7. Positive social media, website, and other press
Governance
1. Proper focus on E-board and committee structure
2. Operational efciency
3. Democratic process
4. Aligned with national policy
5. Financial responsibility and control
New Member Education
1. Training on chapter operations
2. Training on AEPi / chapter history and tradition
3. NO HAZING
4. Introduction and welcoming to the group
5. Mentorship through big Brothers
Recruitment & Rush
1. Continuous rush
2. Formal rush
3. Expectations aligned with demographics
4. Diverse new members (athlete, intelligent, social, shy,
various majors, different economic backgrounds)
5. Use of objective metrics and measures of a man (what
do they bring to AEPi? What will AEPi add to their life
that is more/better than what any other fraternity or
other organization can add?)
6. Commitment to the Jewish mission
Financial & Business
1. Financial transparency and accountability
2. Appropriate budgeting process & Practice
3. Use of membership agreements
4. Prompt dues payment
5. Tax lings
6. Proper protocol for entering contracts
Balanced Programming (11 Core Committees)
1. Jewish Life
2. Israel Engagement
3. Philanthropy
4. Civic Engagement
5. Community Service
6. Social
7. Athletics
8. Academic
9. Professional Development
10. Alumni Relations
11. Parent Relations
CHAPTER EXCELLENCE
ALPHA EPSILON PI WHAT MAKES A GREAT CHAPTER? | 59
Individual Attitude, Culture, & Conduct
1. Consistent with Jewish Values
2. Consistent with Greek Values
3. Consistent with AEPi Values
4. Consistent with CU values (student code of conduct)
Individual Chapter Participation
1. Committee service
2. Participation in meetings
3. Participation in events
4. Participation in initiatives
Leadership outside of AEPi
1. Hillel/Chabad
2. Clubs
3. Student government
4. Civic
5. Work
6. Trade organizations
INDIVIDUAL EXCELLENCE
Each member should contribute positively to the whole by bringing unique skillsets, attitude,
aptitudes, and qualities to the chapter. Individuals must be conscientious that their conduct reects
upon the collective group as well as upon themselves. As a member of the chapter, members are
subject to a duty of care. In return, the individual will learn and grow through their interaction with
others and be a part of a collective that enriches their collegiate experience and their life.
Good Fraternity revolves around the theory that we are better off together than we are as one.
ALPHA EPSILON PI
EXECUTIVE BOARD EXPECTATIONS
ALPHA EPSILON PI MASTER | 61
MASTER
EXPECTATIONS OF THE MASTER
1. Maintain safety of the chapter and its members.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual
assault prevention, alcohol/substance abuse, hazing prevention, re safety and security, and
Good Samaritan.
3. Provide vision and direction for the chapter in congruence with the mission and values of the
fraternity.
4. Manage the E-Board and hold them accountable for accomplishing tasks that fall in line with the
Master’s vision.
5. Communicate and act as a liaison to the International Headquarters, university or college, and
local community.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Set goals. Identify assets and liabilities within your chapter. Create a 5-year, 1-year, and semester/
quarter plan with these goals.
• Stay organized. Utilize Scribe to take complete and useful minutes of meetings, create meeting
agendas, and handle all the paperwork of the chapter.
• Delegate. You can’t do everything on your own. That’s why you have an E-Board. A great Master
delegates effectively.
• Familiarize yourself with Robert’s Rules of Order and your Constitution. When running meetings,
you will have more control and be a stronger facilitator.
• Get your E-Board on the same page. Have an E-Board retreat to plan your term.
• Hold your E-Board accountable. Keep track of tasks and projects you have delegated and follow
up on them.
• Identify and develop new leaders. Part of your job is to plan for the future.
• Be transparent and inclusive. Make sure your E-Board is seen as part of the chapter.
• Lead by example. People are more likely to follow your lead if you are part of the team.
• Be positive and have fun. Remember this is something you wanted and were entrusted to do
by your Brothers, so enjoy it. Make sure you work on your friendships and continue building
relationships with members.
ALPHA EPSILON PI LIEUTENANT MASTER | 62
LIEUTENANT MASTER
EXPECTATIONS OF THE LIEUTENANT MASTER
1. Assist and support the Master in his decisions.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual assault prevention,
alcohol/substance abuse, hazing prevention, re safety and security, and Good Samaritan.
3. Appoint and manage an effective Minor Board.
4. Plan and execute chapter programming that complies with AEPi’s mission.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Make it personal. Don’t overuse e-mail listservs or groups. When looking for a committee chair or to involve
members, pick up the phone. Let your Brothers know they are needed, and they will rise to the occasion. Set up one-
on-one meetings with chairmen so they know they are supported.
• Stay organized. Create a minor board folder or binder to track chair and committee progress. Make sure to pass this
down to transition ofcers effectively. This may be done in your chapter’s google drive.
• Hold the Minor Board accountable. If a chair or committee is not performing to their potential, increase supervision,
offer help, or remove and replace if necessary.
• Develop and re-evaluate chapter programming. Just because something has been done before doesn’t make it the
best possible program. Work to make sure that chapter programs reect the chapter and the fraternity’s mission and
values.
• Work with Master to develop E-Board. You are the Master’s right-hand man. Help him to push your E-Board to
greatness.
• Assist Minor Board. Be there to support and provide guidance to committee chairs for large or complex events.
• Involve and inform chapter. Always update and provide accurate information about chapter programming to the
chapter. It is your job to ensure the calendar is correct and accessible.
• Set goals that fulll vision. When creating the calendar and deciding on programming make sure the Minor Board is
aware of and buys into the Master’s vision.
• Recruit your Brothers. Get your chapter more involved by getting Brothers on committees and in chair positions.
You get out what you put in. Help them get the most out of the Fraternity. Brothers will be more active if they are
important and contributing to the group.
• Create a new chair position. If someone has a new idea, let them run with it. Allow Brothers to be involved in ways
they are passionate about.
IMPORTANT LINKS
The following links are to videos on our YouTube page and other AEPi resources that will help you in your role as
Lieutenant Master! Check them out:
Motivating the Middle
Public Speaking
Leadership Without a Title
Remote Philanthropy Video
Sponsorship Levels Example
AEPi Example Virtual Chapter Calendar
Example Application for Minor Board
Philanthropy Guide
CrowdChange 101/Virtual Philanthropy
ALPHA EPSILON PI SCRIBE | 63
SCRIBE
EXPECTATIONS OF THE SCRIBE
1. Be the chief communicator for the chapter.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual assault prevention,
alcohol/substance abuse, hazing prevention, re safety and security, and Good Samaritan.
3. Handle all administrative, communicative, and logistical duties. Minutes are the bare minimum.
4. Manage roster, chapter contracts, and internal communication infrastructure of the chapter.
5. Create and maintain an effective external chapter communication strategy.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Develop and enforce procedures and agendas for all chapter meetings. Let’s use this analogy – the meeting is a car.
If the Master is driving the car, you are providing the gas. Make sure accurate dates, information, and details are
provided to the Master and the chapter as clearly as possible. You are the communicator.
• Logistics are yours. Meeting times and places, reservations, travel arrangements, and more. Attention to detail and
great execution are key to being successful.
• Research and utilize best practices for chapter communication infrastructure. What services can your chapter use to
communicate better? Think Slack, WhatsApp, etc.
• Develop a communications strategy. Your chapter is doing great things. Are they being communicated effectively
with your stakeholders (FSL/FSA staff, alumni, parents, local community, other fraternities and sororities, AEPi IHQ)?
Keeping everyone informed on your chapter’s progress and happenings is your responsibility. Own it.
• Social media. Make sure you’re using these public mediums to tell your chapter’s successes. There’s a lot of potential
here.
• Regulate online presence. Are your Brothers mindful of what they are putting out on the internet? Do the photos and
tweets represent the mission and values of our organization? If not, is social media the problem or is it something
else?
• Delegate. A Communications Committee for website, social media, photography, historian, etc. is not a bad idea.
Make sure you are supervising so that everything falls under your communications strategy.
IMPORTANT LINKS
The following links are to resources that will help you in your role as Scribe and with social media management! We’ll
cover all of these in our sessions throughout Conclave. Check them out:
Mock Meeting Agenda
Mock Meeting Minutes
Mock Chapter Roster
Mock Attendance Sheet
Mock Chapter Google Drive (to store les)
Roberts Rules of Order Cheat Sheet
Slack for Education, Discord (for meetings) or any of these
alternatives
Freshdesk or Asana (for e-board/minor board task
organization)
Remind 101 (for chapter reminders)
How to create a Gmail ‘listserv’ for your Brothers
Social media 101 Video
[TEMPLATE] Social Media Content Calendar
Social media image size guidelines
Best times to post on social media
Social media Analysis Guide
Free social media graphics tools
Tools to manage/schedule social media
Creator Studio, Tweetdeck or Twitter Ads to schedule
social media
AEPi Graphics Facebook page
ALPHA EPSILON PI EXCHEQUER | 64
EXCHEQUER
EXPECTATIONS
1. Collect Brother dues.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual assault prevention,
alcohol/substance abuse, hazing prevention, re safety and security, and Good Samaritan.
3. Budget and oversee distribution of chapter funds.
4. Oversee chapter balance sheet.
5. Seek out fundraising and sponsorship opportunities.
6. Report on chapter nances to the chapter and executive board.
7. File tax forms on behalf of the chapter.
8. Pay International Headquarters dues/fees on time.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Create a comprehensive budget. Using the chapter calendar, develop a complete budget for programming,
international dues/insurance and savings.
• Maintain a “rainy day” savings fund. Protect your chapter by setting aside money each semester in case of
unexpected costs.
• Keep organized records. Always be sure to record any transaction and adopt a “no cash” policy to ensure a proper
paper trail.
• Utilize alumni network. Seek out those with accounting expertise and fundraising experience to optimize your
budget and correctly le taxes.
• Revisit your budget. Continuously check budget lines and projected expenses to ensure a balanced budget.
• Develop policies and procedures. When giving reimbursements, collecting dues, or conducting any other transaction
make sure that there is a standard procedure that is known by the chapter.
• Set expectations. Make sure the chapter understands that being a member of the fraternity requires that everyone
pays their fair share. In order to participate in events and in the chapter, they need to be up to date with their dues.
• Make individual payment plans. Money should not stand in the way of Brotherhood. Work with Brothers and new
members to adapt to their individual nancial needs.
• Budget for rewarding excellence. Set aside money to reward Brothers. For example, the Brother with the highest
GPA could be given new letters each semester or the chair of the philanthropy committee could take his committee
to dinner after a successful program.
IMPORTANT LINKS
The following links are to resources on AEPi’s YouTube page that will help you in your role as Exchequer!
Check them out:
Tax Filing for U.S. Exchequers
How to Reinstate Your Tax-Exempt Status
Preparing Your Fall 2020 Budget as Exchequer (still useful even though it relates to 2020)
ALPHA EPSILON PI SENTINEL | 65
SENTINEL
EXPECTATIONS OF THE SENTINEL
1. Know and enforce AEPi policies - especially those regarding health & safety including sexual assault prevention,
alcohol/substance abuse, hazing prevention, re safety and security, and Good Samaritan.
2. Be the chief justice of the Judicial Board.
3. Keep ritual gear and all fraternity paraphernalia.
4. Serve as the Sergeant-at-arms and maintain decorum.
5. Know Robert’s Rules of Order and serve as parliamentarian.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Develop Health and Safety Procedures. Each chapter should follow the general guidelines recommended by the
fraternity, but there should be chapter-specic plans set in place to for various needs that are unique to each
community.
• Educate the chapter about procedures. It is one thing to have strong policies, but if the rest of the chapter is
unaware or untrained, it is unlikely anything will be followed.
• Bring in campus professionals to discuss health and safety. There are multiple professional members of campus who
can speak on subjects such as bystander intervention, sexual assault prevention, hazing prevention, alcohol/drug
safety and more.
• Ensure new members have completed Greeklife.edu. All members of Alpha Epsilon Pi are expected to complete this
program in order to promote healthy habits and continue education around health and safety.
• Manage the Judicial Board. The rules and regulations of an individual chapter are best maintained through a strong
J-Board. In order to hold members accountable, it may be necessary to bring them up in front of the J-Board so that
it can set action items for a Brother not maintaining his current duties.
• Guard the chapter’s ritual equipment. Since AEPi’s founding in 1913, the ritual has been nearly unchanged. It is the
role of the Sentinel to take care of and bring the ritual equipment for any events that call for it.
• Maintain rules and regulations during meetings. Whether an e-board or chapter meeting, the Sentinel should enforce
rules set by the chapter. If presented with the threat of violence, the authorities should be notied immediately.
IMPORTANT LINKS
The following links are to resources that will help you in your role as Scribe and with social media management! We’ll
cover all of these in our sessions throughout Conclave. Check them out:
Roberts Rules of Order Cheat Sheet
ALPHA EPSILON PI RUSH CHAIR | 66
RUSH CHAIR
EXPECTATIONS OF THE RUSH CHAIR
1. Create and execute a chapter recruitment plan that will effectively recruit, vet, and select
potential new members.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual
assault prevention, alcohol/substance abuse, hazing prevention, re safety and security, and
Good Samaritan.
3. Ensure the chapter is recruiting with the fraternity’s values at the forefront.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Build a committee. The Master, Rush Chair, and New Member Educator always serve on the rush
committee. Make sure the rest of the committee is made up of responsible Brothers that are
committed and can be held accountable. This should always be an odd number (5, 7, or 9).
• Make rush committee an honor and a privilege. Rush committee should be the only members
who vote on bids. Their hard work is rewarded with the honor of recruiting and choosing new
members.
• Appoint a Rush Events Chair. The rush committee should only be concerned with getting
potential new members to events and building relationships during the events. The rush events
chair should handle the logistics.
• Create and maintain the list. In order to maximize your potential, you should have a list that has
all the pertinent information of each individual so that you can stay organized and there are no
duplicate names or excessive or unnecessary contact.
• Involve the chapter. Make the list a Google Doc that the chapter can see. Allow all Brothers
a chance to comment on potential new members during the beginning of rush committee
meetings before you close the door for the voting process.
• Train your committee in rush techniques. Your committee should be experts in all areas of rush
from cold calling and dorm storming to holding conversations in order to maximize efforts.
• Set rush goals. Rush goals should be realistic chapter goals that all of the active Brothers can
get behind. Not just how many men, but also the type of men you are looking for. Discuss
values-based recruitment and how new members can help take your chapter to the next level.
Understand the fact that quantity breeds quality and that every potential new member may have
a strength that your chapter needs.
IMPORTANT LINKS
The following links are to resources on AEPi’s YouTube page that will help you in your role as
Exchequer!
Check them out:
Zoom 101
Virtual Event Bank
ALPHA EPSILON PI NEW MEMBER EDUCATOR | 67
NEW MEMBER EDUCATOR
EXPECTATIONS OF THE NEW MEMBER EDUCATOR
1. Instill new members with the values and mission of the fraternity.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual
assault prevention, alcohol/substance abuse, hazing prevention, re safety and security, and
Good Samaritan.
3. Train new members to become productive and contributing Brothers of the chapter.
4. Make sure the new members are bonding not only with each other but with the active Brothers as
well.
5. Ensure the new member program is safe and entirely free of hazing, alcohol and drugs.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Create and re-evaluate your new member program. Put together a complete schedule of events
and connect them to a purpose. Create programs that accomplish your goals and are consistent
with AEPi’s values. Don’t rely on “tradition” to formulate your new member program.
• Design new member events that involve Brothers and new members. Involving Brothers will help
create bonds and keep them excited about the new members. It will allow the new members an
opportunity to meet and connect with their new Brothers.
• Participate in recruitment. This will help promote bonding and trust early with the new member
class. You will better understand their reasons for joining and their group dynamic, which you
will then be able to incorporate that into your program. You are a de facto member of the rush
committee. Being absent from rush for “intimidation factor” means you’re doing it wrong.
• Communicate expectations early and often. Ensure that the new members are fully aware of the
commitment and purpose of the program and fraternity. There shouldn’t be any surprises in this
regard. If the expectations aren’t being met, address it with the new members and work towards
a resolution.
• Build friendship with new members. You are their mentor and coach to becoming Brothers. If you
build this trust effectively, you’ll be better able to guide them.
• Balance and time management. Create and run a program that allows your new members to
manage their own time, to be involved on campus, and to be invested in their academic success.
This is an education program, not boot camp.
• Ensure that your chapter is not hazing. Educate your chapter on why hazing is wrong and its
consequences. Keep in mind that everything that happens with the new members from when
they’re inducted to when they’re initiated is your responsibility. The use of alcohol during a new
member program always constitutes hazing.
ALPHA EPSILON PI BROTHER AT LARGE | 68
BROTHER AT LARGE
EXPECTATIONS OF THE BROTHER AT LARGE
1. Maintain a positive atmosphere within Brotherhood.
2. Know and enforce AEPi policies - especially those regarding health & safety including sexual
assault prevention, alcohol/substance abuse, hazing prevention, re safety and security, and
Good Samaritan.
3. Confront interpersonal issues between Brothers to ensure cordial behavior and respect between
Brothers.
4. Serve as a liaison between E-Board and Brotherhood.
SUGGESTIONS FOR FULFILLING THESE EXPECTATIONS
• Conduct a Brotherhood survey. Sit with Brothers in order to gauge expectations, concerns, and
ideas to improve chapter and Brotherhood. Find out what the Brotherhood would like to see
change or improve. Encourage their participation.
• Increase Brotherhood events and establish a Pi Night. Form a Brotherhood committee or appoint
a Brotherhood events chair to increase Brother interaction.
• Establish intra-fraternity family traditions. Form stronger bonds between big and little Brothers
and fraternity families by improving family nights, dinners, and big Brother ceremonies.
• Reach out to inactive and under-active Brothers. Stay aware of deceased participation and reach
out to Brothers to get them reengaged with the chapter. Stay in touch with Brothers abroad or
who are temporarily inactive to keep them excited about getting back involved with the chapter.
• Plan senior programming. Keep older Brothers involved by executing senior specic
programming.
• Invite Brothers to E-Board Meetings. Encourage Brothers to attend E-board meetings to ensure
transparency and Brotherhood involvement.
• Institute a Brother of the Week. During chapter meetings, make sure to acknowledge Brothers
who have shown exceptional Brotherhood during the week. Allow chapter to nominate and vote.
• Hold a Brotherhood retreat. Brotherhood retreats are a great way to bring everyone together.
• Promote Good and Welfares. Too often chapters get bogged down in business without giving
Brothers an opportunity to connect with what’s going on in their day-to-day lives.
ALPHA EPSILON PI IDENTIFYING STAKEHOLDERS | 69
IDENTIFYING STAKEHOLDERS
There are many people that love Alpha Epsilon Pi and want to see our fraternity and our mission of
creating the future Jewish leaders of the world succeed. Because of this, at your campus and in your
local communities, there are a number of individuals and organizations that we can work with to help
improve our programming, get funding and even get new names of people we want to recruit.
Remember, nothing in life is free and many of our friends and partners will ask for something in
exchange for these things. This is the basis of business partnerships, and professional ones. The
worksheet below is to help you think of stakeholders, and what we could want from them while also
providing something in exchange.
There are many different stakeholders. Some that may come to mind: other Greek organizations,
alumni, Jewish organizations (on and off campus), cultural groups, religious groups, national partners,
community partners (local restaurants and shops), and more!
In some cases, you will start by asking, "What do we need?" Then, you'll take a step back and
identify who in your network can provide for those needs. Brainstorm this below:
Who What do we want from them? What can we give in return?
EXECUTIVE BOARD RETREAT
STRATEGY GUIDE
A plan of action by the 20XX executive board for the [Chapter Designation]
Chapter of the Alpha Epsilon Pi Fraternity at [University]
[Date]
[Chapter Designation] Chapter
[University]
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 71
EXECUTIVE BOARD
Master: [Name]
Lieutenant Master: [Name]
Scribe: [Name]
Exchequer: [Name]
Sentinel: [Name]
Brother at Large: [Name]
Rush Chair: [Name]
New Member Educator: [Name]
E-BOARD 10 COMMANDMENTS
1. No excuses
2. Be accountable
3. Always keep best interest of AEPi in mind
4. Be transparent
5. Listen to others
6. Be unied
7. Be professional
8. Be punctual
9. Lead by example
10. Give it 100%
WHAT WE VALUE
1. Quality AND quantity rush results
2. Proactive Health & Safety
3. Healthy, concise new member education: no hazing, quick process,
on-time dues
4. Conclave and Convention attendance
5. Jewish programming
6. Philanthropy: $X
7. Leadership in the community: civic engagement and community
8. On-time dues payments
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 72
LOOKING BACK
We must look at the past to plan for the future. In this section, the E-board will look at the positives
and negatives the have affected the chapter over the past year.
CHAPTER ANALYSIS
PAST E-BOARD STRENGTHS AND SUCCESSES
•
PAST E-BOARD FAULTS AND FAILURES
•
WHAT HAS HAPPENED THAT AFFECTED THE FRATERNITY POSITIVELY?
•
WHAT HAS HAPPENED THAT AFFECTED THE FRATERNITY NEGATIVELY?
•
WHAT DID WE ACCOMPLISH IN OUR TIME SHORT TIME AS E-BOARD?
•
ASSETS AND LIABILITIES
ASSETS
What does this fraternity have that makes us awesome? What makes us better than the rest? What
do we have that can be utilized? Why would someone want to rush AEPi?
•
LIABILITIES
What are some things that hold us back? What are some of our deciencies? What are reasons we
are not number one? Why would someone not want to rush AEPi?
•
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 73
OPPORTUNITIES AND THREATS
OPPORTUNITIES
Where are some places or what are some aspects that we have opportunity to grow in the next
semester/year?
•
THREATS
What are the areas of concern moving forward that may cause the chapter extra stress in the next
semester/year?
•
GOAL SETTING
Success cannot be achieved until there is a metric by which to measure your success. In this section,
E-board will form long and short-term goals.
FIVE-YEAR GOALS
By visualizing a future that seems far-fetched, we can take steps within our one-year term to make
them more realistic. Five years from now, after everyone has graduated, our vision should be
complete.
WHAT DO WE WANT THE FRATERNITY TO LOOK LIKE IN FIVE YEARS?
What stats do we want to see as consistent? What events do we want the fraternity to be capable of?
What assets should the chapter have ve years from now?
•
WHAT ARE SOME BASIC STEPS WE CAN TAKE TO MAKE THAT HAPPEN?
While we won’t be around, what basic steps can we take to make sure our plan is inherited and
adapted over time and will still accomplish these goals?
•
ONE-YEAR GOALS
With the ve-year vision in hand, brainstorm what goals should be set for this year that will make the
ve-year plan possible.
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 74
WHAT CAN WE ACCOMPLISH OVER THIS YEAR THAT IS CONDUCIVE TO THE
FIVE-YEAR GOALS?
What are the rst steps needed? How can we get Brothers on board? How can we empower the
future?
•
WHAT DO WE WANT TO ACCOMPLISH OVER THIS ONE YEAR TERM?
What stats do we want to see as consistent? What events do we want the fraternity to be capable of?
What goals do we want to achieve?
•
SEMESTER GOALS
Now that you have goals for the next year, focus down on nwhat goals you will hit THIS SEMESTER
to make the one-year goals successful.
WHAT CAN WE ACCOMPLISH DURING THIS SEMESTER THAT IS CONDUCIVE
TO OUR ONE YEAR PLAN?
What are the rst steps needed? How can we get Brothers on board? How can we empower the
future?
•
WHAT DO WE WANT TO ACCOMPLISH OVER THIS SEMESTER?
What stats do we want to see as consistent? What events do we want the fraternity to be capable of?
What goals do we want to achieve? what liabilities can we turn into assets?
•
E-BOARD ALIGNMENT
For E-board to work as a cohesive team, you all must be on the same page about everything. In this
section, you will align your perspectives of each other, take the goals you set above, and create a
Mission Statement.
MEMBER STRENGTHS AND WEAKNESSES
The strengths and weaknesses of each E-board member, as assessed by the rest of the E-board.
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 75
MASTER
Strengths:
•
Weaknesses:
•
LIEUTENANT MASTER
Strengths:
•
Weaknesses:
•
SCRIBE
Strengths:
•
Weaknesses:
•
EXCHEQUER
Strengths:
•
Weaknesses:
•
BROTHER AT LARGE
Strengths:
•
Weaknesses:
•
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 76
E-BOARD MISSION STATEMENT
EXAMPLE: To create an open, tightknit Brotherhood that lives up to our claim as the best fraternity
on campus, and promotes positive vibes and relationships through engagement with other
organizations and large-scale philanthropy events.
EXECUTIVE BOARD REPORTS
MASTER REPORT
• Goals for this E-board
o
• Things learned from the Master’s one-pager that have signicance to everyone
o
• New ideas
o
• E-board approval
o
LIEUTENANT MASTER REPORT
• Goals for this E-board
o
• Chairs and committees
o Jewish Identity
■ Chair nominees:
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
o Philanthropy
■ Chair nominees:
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
o Brotherhood
■ Chair nominees:
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 77
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
o Social Media
■ Chair nominees:
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
o Rush
■ Chair nominees:
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
o New Member Educator
■ Chair nominees:
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
o Social
■ Chair nominees:
■ Chair selected:
■ Committee members:
■ Goals:
■ To-dos:
SCRIBE REPORT
• Goals for this E-board
o
• New ideas
o
• E-board approval
o
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 78
EXCHEQUER REPORT
• Goals for this E-board
o
• Budget and grants
o
• New ideas
o
• E-board approval
o
SENTINEL REPORT
• Goals for this E-board
o
• Health and Safety Policies
o
• New ideas
o
• E-board approval
o
BROTHER AT LARGE REPORT
• Goals for this E-board
o
• Committee
o
• Events and plans
o
• New ideas
o
• E-board approval
o
RUSH REVIEW
• Past successes
o
• Past failures
o
ALPHA EPSILON PI EXECUTIVE BOARD RETREAT STRATEGY GUIDE | 79
• Goals
o
• Concerns
o
• Plans to alleviate concerns
o
HEALTH AND SAFETY
Review AEPi Health and Safety Policies
WHAT HAS BEEN DONE THIS PAST SEMESTER TO MINIMIZE RISK?
•
WHO ARE SOME SPEAKERS/PROFESSIONALS THAT WE CAN BRING IN TO
TEACH ON HEALTH AND SAFETY TOPICS?
•
CONSTITUTION AND BYLAWS
Review your chapter’s governing documents
ISSUES CONCERNING THE CONSTITUTION AND BYLAWS?
•
WHAT SITUATIONS OCCURRED THIS YEAR THAT NEED TO BE AMENDED INTO
THE BYLAWS TO PREVENT IT FROM HAPPENING AGAIN?
•
CONSTITUTIONAL COMMITTEE
• Members
o
• Goals
o
• Plan of action
o
ALPHA EPSILON PI THE STICKY NOTE METHOD | 80
THE STICKY NOTE METHOD
MATERIALS
You need a bunch of sticky notes / post-it notes and something to write with.
It helps to use just one size and one color sticky note. However, that’s not vital — use what you have
as long as they are large enough to write on.
STEP 1 – BRAINSTORM
Ask the Brothers to write an event idea on each sticky note, one event for each sticky note.
I repeat one thing per sticky note.
AS YOU BRAINSTORM:
Do not analyze. Do not consider. Do not research. Do not check the spelling. Do not put sticky notes
up on a whiteboard as you brainstorm. Do not place each one on a whiteboard and then write on
it. Do not organize them. Do not put specic thoughts on one color sticky note and others on a
different color. Do not discard events that don’t t or because they won’t y.
Just dump all of those ideas, events, thoughts onto sticky notes.
Give the Brothers a limit (or not) and have them keep going until they either hit that limit or give up.
NEXT
Find a wide-open and smooth space (so the sticky notes will stick and stay). A clean whiteboard,
conference table, window, or door often works well.
You can also create space by taping ipchart paper on walls, windows or doors, or even whiteboards.
This has the bonus of being easily transported later.
STEP 2 – LAYOUT THE STICKY NOTES AND GROUP THEM
Place the sticky notes onto the open space. Start by placing them randomly. As you add more sticky
notes, some form of grouping will become apparent, often by topic.
Move sticky notes into those now-apparent groups but keep the grouping relatively loose until
you have placed all of the sticky notes. Do not try to decide if the set is “correct.” Feel free to use
ALPHA EPSILON PI THE STICKY NOTE METHOD | 81
different kinds of groups, too, don’t try to make them consistent.
Throughout this step: physically step back so you can see the whole. Move stuff around as needed.
You may nd some sticky notes created during the brainstorm do not have a topic or category to
which they belong. Add those topics and categories now.
Move sticky notes around as needed. Put any that don’t t off to one side. Put any sticky notes
covering an introduction or close off to one side, too.
WHEN THE STICKY NOTES DO NOT FIT AN OBJECTIVE OR GOAL
No matter how well considered the objectives and goals were, you may nd the brainstormed sticky
notes don’t quite t. This occurs in two situations:
1. The most common event is the original objectives/goals weren’t quite right. If the bulk of
the content sticky notes make sense, pull the mist objectives down, so they don’t distract you—
circle back to these in Step 6 (they often just need edits).
2. The brainstormed sticky notes are not right. It happens! If you’re sure the objectives/goals
are right, take a break — walk away for a few minutes.
STEP 3 – ORGANIZE, INCLUDING FLOW
Once you have the sticky notes laid out in rough groups, clean up the groupings, and make them
consistent, adding or removing sticky notes as needed.
Now organize the groups into a ow; events that denitely sound the same or are the same - group
them as one.
STEP 4 – TALK TO THE BROTHERHOOD
Start voting! Tell the Brothers they have only X amount of votes, and then go event by event and
have them vote. Once the “top events” are selected - ask which Brothers wrote it.
STEP 4 – ASSIGN RESPONSIBILITIES
Once you identify the Brothers behind the event, assign them to plan it - you know the brotherhood
wants it, and those brothers who came up with it are invested in it.
ALPHA EPSILON PI MODEL
CONSTITUTION AND BYLAWS
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 83
CONSTITUTION OF THE (CHAPTER/COLONY DESIGNATION)
(CHAPTER/COLONY)
OF THE ALPHA EPSILON PI FRATERNITY
Last Amended: (MONTH) (DATE) , (YEAR)
PREAMBLE
To foster and promote Brotherly Love, to inaugurate a spirit of cooperation and helpfulness, to
create a better understanding among our Brothers, to encourage vigorous participation at the
(University) and in the greater communities of (STATE), to develop leadership for the global Jewish
community, we - the (CHAPTER/COLONY DESIGNATION) (CHAPTER/COLONY) of the Alpha
Epsilon Pi Fraternity - are united in the common perpetuation of these ideals, and do hereby ordain
and establish this Constitution.
ARTICLE I: ESTABLISHMENT
SECTION 1.
This (CHAPTER/COLONY) shall be commonly known as (CHAPTER/COLONY DESIGNATION)
(CHAPTER/COLONY) of Alpha Epsilon Pi Fraternity.
SECTION 2.
The (CHAPTER/COLONY) shall be (A/AN) (STATE) unincorporated association.
SECTION 3.
This (CHAPTER/COLONY) shall be subject to all policies and regulations of Alpha Epsilon Pi
Fraternity, Inc. [in accordance with its Charter.] No part of this Constitution, (CHAPTER/COLONY)
policy, or action of this (CHAPTER/COLONY) shall be in violation of the articles of the Supreme
Constitution of the Alpha Epsilon Pi Fraternity.
ARTICLE II: BROTHERHOOD
SECTION 1.
Any male student in regular attendance at the (UNIVERSITY) or a local college without a chapter
or colony of Alpha Epsilon Pi, who is pursuing a course leading to an undergraduate degree or its
equivalent, and who is eligible, as provided in the Supreme Constitution of Alpha Epsilon Pi, may be
elected to Brotherhood in this (CHAPTER/COLONY).
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 84
SECTION 2.
Active Brothers in Good Standing of this (CHAPTER/COLONY) shall be the Brothers who have
been duly elected into the (CHAPTER/COLONY), who are registered and in regular attendance at
(UNIVERSITY) or a local college without a chapter or colony of Alpha Epsilon Pi, are not in arrears,
and meet the responsibilities outlined herein.
SECTION 3.
A Brother of another chapter/colony of Alpha Epsilon Pi will be admitted as a Brother of this
(CHAPTER/COLONY), provided he:
(a) meets the requirements of Article II, Section 1;
(b) receives a letter signed by the Brother Master of his previous chapter/colony stating
he left his previous chapter/colony in Good Standing;
(c) accepts the responsibilities of Brothers as provided herein; and
(d) a simple majority of Brothers present vote in favor of his admission into this
(CHAPTER/COLONY) at a regular or special meeting of the chapter.
ARTICLE III: DUTIES AND RESPONSIBILITIES OF BROTHERS
SECTION 1.
All Brothers of this (CHAPTER/COLONY) shall fulll certain duties and responsibilities as members:
(a) All Brothers shall be required to attend every regular and special meeting of the
Fraternity, as well as every Ritual event and any other event for which attendance has
been required by the executive board.
(b) Dues shall be due, in full, from every Brother, each (SEMESTER/QUARTER) under terms
proposed by the Exchequer and approved by the executive board.
(c) Brothers shall conduct themselves in compliance with the oath that was taken upon
Initiation as a member of Alpha Epsilon Pi Fraternity and with the ideals of Alpha
Epsilon Pi Fraternity as prescribed in its Rituals, motto, oath, Constitution, Bylaws, and
policies.
(d) [If the chapter or a house corporation organized for the benet of the chapter owns
or leases a “chapter house,” as designated by Alpha Epsilon Pi Fraternity, Inc. all
Brothers shall live therein, until lled to capacity. The executive board of the chapter
shall establish an order of priority to determine the
right/obligation to live in the chapter house.]
(e) Service on the Judicial Board shall be mandatory if elected to serve as provided herein,
unless excused by the Sentinel.
(f) Every Brother shall be required to fulll the standards and rules set forth in the
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 85
(CHAPTER/COLONY) Bylaws.
(g) Brothers shall be responsible for following any rule or guideline the executive board
enacts.
SECTION 2.
Any Brother not fullling these duties and responsibilities may be brought before the Judicial Board
for violating the (CHAPTER/COLONY) Constitution, and may be subject to judicial action including,
but not limited to, nes, or suspension/expulsion from the Fraternity in accordance with the Supreme
Constitution of Alpha Epsilon Pi and Article XIII, as determined by the (CHAPTER/COLONY)
Executive and/or Judicial Boards.
ARTICLE IV: SELECTION OF BROTHERS
SECTION 1.
New members shall be selected by a vote of the rush committee, pursuant to Article XI, Section 9.
SECTION 2.
Only new members who successfully complete the new member education program shall be eligible
for Initiation.
SECTION 3.
New members may be removed from the new member class by a vote of ve (5) active Brothers or
twenty percent (20%) of the Brotherhood, whichever is greater, at a meeting of the chapter.
ARTICLE V: THE EXECUTIVE BOARD
SECTION 1.
The duties and powers of the executive board shall be as follows:
(a) They shall consider any matter necessary for the operation of the (CHAPTER/COLONY).
(b) They shall have the power to act on behalf of the (CHAPTER/COLONY) as a legal
entity.
(c) They shall have the power to set and enact policy binding upon all Brothers.
(d) They shall recommend to the Brotherhood at a regular meeting the amount of dues to
be levied.
(e) They shall have the power to suspend Brothers, pursuant to Article XIII.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 86
SECTION 2.
In addition to the duties and powers of the executive board listed herein, each ofcer shall have
additional duties and powers relating to the ofce they hold, pursuant to Article VII.
SECTION 3.
Executive board voting shall be governed by the following:
(a) A quorum of the executive board shall be eighty percent (80%) of the voting members,
as dened in Article VI.
(b) Each voting member of the executive board shall have a single vote of equal weight.
(c) A simple majority of the voting members of the executive board are necessary to pass
any course of action of this Board.
(d) A two-thirds (2/3) vote of the (CHAPTER/COLONY) shall be required to overturn a
decision of the executive board.
SECTION 4.
Meetings of the executive board shall be held prior to the regular meeting of the (CHAPTER/
COLONY) and whenever deemed necessary by the Brother Master.
SECTION 5.
Any Brother may attend a meeting of the executive board, but he may not take part in the discussion
unless invited to do so. He shall have no voting power and may be requested to leave by the Brother
Master.
SECTION 6.
Items deemed condential by the executive board shall remain so.
SECTION 7.
All executive board ofces will have a term length of one year, unless the ofcer is elected in a
special election pursuant to Article X, Section 5. Ofcers may be reelected for subsequent terms.
ARTICLE VI: COMPOSITION OF THE EXECUTIVE BOARD
SECTION 1.
The elected ofcers of this (CHAPTER/COLONY) shall be the Brother Master, Lieutenant Master,
Scribe, Exchequer, Sentinel, Brother at Large, House Manager, Rush Chair, and New Member
Educator.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 87
SECTION 2.
The composition of the executive board shall be determined based upon the number of active
Brothers in Good Standing within the (CHAPTER/COLONY). It shall be as follows:
(a) When the Brotherhood has fewer than 30 active Brothers, the executive board shall be
composed of the Brother Master, Lieutenant Master, Scribe, Exchequer, and Sentinel.
(b) When the Brotherhood has between 31 and 60 active Brothers, the Brother at Large
and House Manager shall be added to the executive board.
(c) When the Brotherhood has more than 61 active Brothers, the Rush Chair and New
Member Educator shall be added to the executive board.
SECTION 3.
Any of the ofcers listed in Article VI, Section 2 who do not serve on the executive board, based on
(CHAPTER/COLONY) size, shall be considered non-voting Members of the executive board and
will report to the Brother Master. Any such ofcers will be allowed to serve on the Judicial Board,
pursuant to Article XII, Section 2.
ARTICLE VII: DUTIES AND POWERS OF OFFICERS
SECTION 1. DUTIES AND POWERS OF THE BROTHER MASTER
(a) He shall be the presiding ofcer at all meetings.
(b) He shall be the delegate to the Supreme Council at the International Convention and
shall act as chairman of the delegation.
a) If he is unable to attend Convention, he shall delegate another Brother to serve
as Chief Delegate.
(c) He may call a special meeting of this (CHAPTER/COLONY) or executive board at his
discretion.
(d) He shall be chairman of the executive board.
(e) He shall be a second signatory on all nancial accounts.
(f) He shall have such powers and duties as delegated to a presiding ofcer under
parliamentary procedure.
(g) He shall represent the (CHAPTER/COLONY) in all organizations to which the
(CHAPTER/COLONY) is afliated.
(h) He shall have nal decision making authority on matters pertaining to the chapter’s
Health and Safety.
(i) He shall have the ability to invoke emergency powers when necessary for the wellbeing
of the chapter and the Health and Safety of its members and guests.
(j) He shall remain a Brother in Good Standing for the duration of his term.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 88
(k) He shall live in the chapter house for the entirety of his term.
SECTION 2. DUTIES AND POWERS OF THE LIEUTENANT MASTER
(a) He shall assist the Brother Master in the conduct of the (CHAPTER/COLONY'S)
business.
(b) In the absence of the Brother Master, he shall perform all functions and duties of that
ofce.
(c) He shall be an ex-ofcio member of all Committees and shall chair the Minor Board.
(d) He shall have the power to appoint each Committee Chairman of the Minor Board and
shall supervise all Committee Chairmen.
(e) He shall have the power to remove a Committee Chairman with approval of the
Brother Master.
(f) He shall ensure the responsibilities of the (CHAPTER/COLONY'S) leadership are duly
fullled as described by this Constitution.
(g) He shall remain a Brother in Good Standing for the duration of his term.
(h) He shall live in the chapter house for the entirety of his term.
(i) He shall perform all duties assigned to him by the Brother Master.
SECTION 3. DUTIES AND POWERS OF THE SCRIBE
(a) He shall record and keep an accurate record of the minutes and attendance of all
regular and special meetings of the (CHAPTER/COLONY) and the executive board,
and shall make them available to the Brotherhood.
(b) He shall keep and le all Committee reports.
(c) He shall keep an accurate roster of all Brothers in the (CHAPTER/COLONY) and of all
pertinent information relating thereto.
(d) [He shall keep an accurate record of each Brother’s points, as described in the chapter
Bylaws.]
(e) He shall be custodian of Fraternity stationery, seals, and ofcial communications.
(f) He shall conduct the correspondence of the (CHAPTER/COLONY) and shall report the
same at the regular meetings of the (CHAPTER/COLONY).
(g) He shall be responsible for taking notes at Judicial Board hearings.
(h) He shall remain a Brother in Good Standing for the duration of his term.
(i) He shall live in the chapter house for the entirety of his term.
(j) He shall perform all duties assigned to him by the Brother Master.
SECTION 4. DUTIES AND POWERS OF THE EXCHEQUER
(a) He shall receive all monies payable to the (CHAPTER/COLONY) and shall make all
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 89
payments for the chapter once approved, in writing, by the Brother Master or
executive board.
(b) He shall be responsible for keeping track of all (CHAPTER/COLONY) funds and
maintaining records according to standard scal accounting practices.
(c) He shall report the current state of (CHAPTER/COLONY) accounts:
(i) At each executive board and regular meeting of the chapter, he shall submit a
statement of receipts and disbursements in accordance with standard reporting
of accounts.
(ii) At each regular meeting of the (CHAPTER/COLONY) he shall report a summary
of receivables, income, disbursements, and current assets/liabilities.
(d) He shall prepare a (CHAPTER/COLONY) budget to be approved by the Executive
Board prior to each scal year, pursuant to Article XV, Section 1.
(e) He shall prepare individual written membership contracts for each and every Brother in
the (CHAPTER/COLONY).
(f) He shall le taxes on behalf of the (CHAPTER/COLONY).
(g) He shall remain a Brother in Good Standing for the duration of his term.
(h) He shall live in the chapter house for the entirety of his term.
(i) He shall perform all duties assigned to him by the Brother Master.
SECTION 5. DUTIES AND POWERS OF THE SENTINEL
(a) He shall be designated the health and safety ofcer of the (CHAPTER/COLONY) and
shall be responsible for educating the (CHAPTER/COLONY) on the Alpha Epsilon Pi
Health and Safety Guidelines. He shall monitor risk management in the
(CHAPTER/COLONY) and report violations to the Brother Master and executive board.
(b) He shall assemble and preside over the Judicial Board.
(c) He shall be guardian of the entrance at all regular and special meetings.
(d) He shall assist the Brother Master in maintaining decorum at all meetings.
(e) He shall perform the duties of parliamentarian for matters relating to parliamentary
procedure and shall familiarize himself with the rules of parliamentary procedure for this
purpose, including Robert’s Rules of Order.
(f) He shall be guardian and custodian of all Ritual paraphernalia and knowledge
pertaining to the Ritual of the Fraternity, including all Fraternity badges and New
Member Pins.
(g) He shall remain a Brother in Good Standing for the duration of his term.
(h) He shall live in the chapter house for the entirety of his term.
(i) He shall perform all duties assigned to him by the Brother Master.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 90
SECTION 6. DUTIES AND POWERS OF THE BROTHER AT LARGE
(a) He shall serve on the executive board, acting on the (CHAPTER/COLONY'S) behalf on
all matters before the executive board, and shall serve as liaison between the
(CHAPTER/COLONY) and the executive board.
(b) He shall act as ombudsman for the (CHAPTER/COLONY).
(c) He shall plan and coordinate events related to the Brotherhood.
(d) He shall act as a mediator if a conict should arise within the Brotherhood.
(e) He shall remain a Brother in Good Standing for the duration of his term.
(f) He shall live in the chapter house for the entirety of his term.
(g) He shall perform all duties assigned to him by the Brother Master.
SECTION 7. DUTIES AND POWERS OF THE HOUSE MANAGER
(a) He shall be designated the representative of the (CHAPTER/COLONY) to the landlord
of the (CHAPTER/COLONY'S) house.
(b) He shall be in charge of all matters relating to the maintenance and upkeep of the
(CHAPTER/COLONY) house, including all house and (CHAPTER/COLONY) assets.
(c) He shall administer any policies required of the (CHAPTER/COLONY) by the landlord
and/or the executive board as well as those applicable by local, state, and federal law.
(d) He shall take an inventory of all the (CHAPTER/COLONY) property at the beginning
and the end of his term of ofce and le the same with the Scribe.
(e) He shall prepare and submit a written report of his activities and recommendations at
every regular (CHAPTER/COLONY) meeting.
(f) He may assemble and preside over a House Committee.
(g) He shall in his capacity as the (CHAPTER/COLONY) House Manager, collect any rents,
deposits, utilities or other monies owed on behalf of the (CHAPTER/COLONY).
(h) [He shall set, assign, and monitor the chapter chore list/system and will report any
negligent Brothers to the Judicial Board.]
(i) He shall remain a Brother in Good Standing for the duration of his term.
(j) He shall live in the chapter house for the entirety of his term.
(k) He shall perform all duties assigned to him by the Brother Master.
SECTION 8. DUTIES AND POWERS OF THE RUSH CHAIR
(a) He shall be responsible for ensuring that the (CHAPTER/COLONY) recruits New
Members of the highest quality, in conformity with the policies and mission of
the Fraternity.
(b) He shall be responsible for planning, coordinating, and executing the (CHAPTER/
COLONY'S) rush program.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 91
(c) He shall serve as chairman of the rush committee.
(d) He shall prepare and submit a schedule and outline of all planned rush events to the
executive board for approval prior to the beginning of each (SEMESTER/QUARTER).
(e) He shall remain a Brother in Good Standing for the duration of his term.
(f) He shall live in the chapter house for the entirety of his term.
(g) He shall perform all duties assigned to him by the Brother Master.
SECTION 9. DUTIES AND POWERS OF THE NEW MEMBER EDUCATOR
(a) He shall be responsible for preparing new members to be outstanding Brothers.
(b) He shall be responsible for planning, coordinating, and executing the (CHAPTER/
COLONY'S) new member program.
(c) He shall prepare and submit a schedule and outline of all planned events to the
executive board for approval prior to the beginning of each (SEMESTER/QUARTER).
(d) He may assemble and preside over a new member committee.
(e) He shall educate new members as to the ways and traditions of the Alpha Epsilon Pi
Fraternity.
(f) He shall be responsible for the safety and security of the new member class.
(g) He shall have joint authority, along with the Brother Master and Sentinel, over Brothers
present at new member education activities.
(h) He shall remain a Brother in Good Standing for the duration of his term.
(i) He shall live in the chapter house for the entirety of his term.
(j) He shall perform all duties assigned to him by the Brother Master.
ARTICLE VIII: NOMINATIONS AND ELECTIONS OF OFFICERS
SECTION 1.
Any Brother in Good Standing shall be eligible for election to an ofce.
SECTION 2.
Nomination of ofcers shall be held once a year at the rst (CHAPTER/COLONY) meeting of
(ELECTION MONTH). Election of ofcers shall be held at the next regular meeting following the
nominations.
SECTION 3.
Nominations shall be made (IN WRITING AND PRESENTED TO THE EXECUTIVE BOARD/VERBALLY)
by a Brother in Good Standing for any Brother other than himself. Floor nominations may be made
on the election day by any Brother of the (CHAPTER/COLONY).
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 92
SECTION 4.
Prior to voting, all candidates for a position shall leave the room, being brought in one at a time by
the Sentinel to speak. Each candidate shall be given (MINUTES) to address the Brotherhood and
shall remain in the room to answer questions from the Brotherhood, before leaving the room, making
way for the next candidate. Once all candidates have been allowed to speak and answer questions,
all candidates will wait outside while the remaining Brothers discuss the election.
SECTION 5.
Voting shall be only by secret ballot. Votes may be cast only by Brothers in Good Standing who
are present for the entirety of that position’s elections. The Sentinel will make note of any Brothers
who left during the course of each positions’ respective speeches and questions, and subsequent
discussion and will be responsible for ensuring that any Brothers who left will not be allowed to cast
a vote for that position.
SECTION 6.
A simple majority of the eligible votes cast shall be necessary to determine an election. Only ballots
designating a single nominated candidate shall be eligible votes. The outgoing Brother Master,
Sentinel, and Scribe shall tally the votes. If one of these men is running for ofce, the outgoing
Exchequer and/or outgoing Brother at Large shall take his place.
SECTION 7.
In the event that a vote does not achieve a candidate of simple majority the lowest vote getting
nominee will be dropped from the list of eligible candidates and the vote repeated.
SECTION 8.
(a) In the event of a tie between three or more candidates, a runoff election shall be
administered, removing the candidate with the fewest votes from the voting.
(b) In the event of a tie between two candidates, each candidate will be independently
asked a single, additional, relevant question by the Brother Master and be allowed to
answer, all pursuant to Article VIII, Section 4, after which time the Brotherhood
shall vote again. If this does not yield a majority vote, the process shall be repeated, ad
innitum, until a majority is reached and a winner can be named.
SECTION 9.
A candidate running unopposed shall follow election proceedings and must win a vote of condence
with a simple majority of the Brotherhood vote. Should an unopposed candidate fail to achieve a
vote of condence, the position will be considered vacant, and will be lled pursuant to Article X,
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 93
Section 5.
SECTION 10.
The order of the ofcials being elected shall be the order of ofcials as they are listed in Article VI,
Section 1.
SECTION 11.
In the case in which a Brother does not obtain the position in which he ran, he may drop down to the
next position and run without a nomination.
ARTICLE IX: INSTALLATION OF OFFICERS
SECTION 1.
Ofcers shall be installed and given the oath of ofce during the last (CHAPTER/COLONY) meeting
of (CHOSEN MONTH).
SECTION 2.
The outgoing Brother Master shall oversee and run the installation of the new ofcers, in accordance
with the Ritual of the Fraternity.
SECTION 3.
The order of installation shall be as follows:
(a) Lieutenant Master
(b) Scribe
(c) Exchequer
(d) Sentinel
(e) Brother at Large
(f) New Member Educator
(g) Rush Chair
(h) House Manager
(i) Brother Master
ARTICLE X: REMOVAL AND REPLACEMENT OF OFFICERS
SECTION 1.
If members of the chapter feel that an ofcer must be removed from ofce, they shall rst bring their
concerns to the Brother at Large for mediation. The Brother at Large should listen to their concerns
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 94
and anonymously address them with the ofcer in question. If, after a reasonable amount of time,
the Brothers still feel that the ofcer must be removed from ofce, a petition for an ofcer hearing,
signed by at least twenty-ve percent (25%) of all active Brothers must be presented to the Sentinel.
If the Sentinel is the ofcer in question, the Brother Master will fulll the duties of the Sentinel as
detailed herein. This petition must include detailed charges of which the ofcer is accused including,
but not limited to, abuse of power, failure to perform the duties of his ofce, or conduct unbecoming
of a Brother. Upon receiving such a petition, the procedure for the ofcer hearing shall be as follows:
(a) The Sentinel will rst conrm with the Brother at Large that he was approached by at
least one Brother who signed the petition with the concerns listed within, that
the Brother at Large discussed the concerns with the ofcer in question,
and that the behavior was not corrected.
(b) The Sentinel will ask the undersigned Brothers if any/all of them wish to speak at the
hearing or if they wish to remain anonymous.
(c) The Sentinel will read the petition at the next regular or special meeting of the chapter,
sans names, at the next meeting of the Brotherhood.
(d) Any of the undersigned Brothers who wished to speak will be given a chance to speak
on the topics listed in the petition.
(e) When the Brothers listed on the petition are nished, the ofcer in question shall be
allowed to respond to the charges contained in the petition.
(f) Following the ofcer’s statement, there will be a question and answer period from the
Brotherhood, moderated by the Sentinel.
(g) Following the question and answer period, the ofcer in question will leave the room,
wherein a pro-con period will occur, moderated by the Sentinel.
(h) Following the pro-con period, a vote by secret ballot will take place, with results
counted by the Brother Master and Sentinel. If either the Brother Master or Sentinel is
the ofcer in question, the Lieutenant Master shall take their place in counting
the votes.
(i) If a vote of at least three-fourths (¾) in favor of removal is returned, the ofcer shall be
removed from ofce and the ofce shall be considered vacant, pursuant to Article X,
Section 5.
SECTION 2.
The executive board shall not have the ability to remove a chapter ofcer from ofce. A named,
three-fourths (¾) majority of the executive board may, however, recommend that an ofcer be
removed from ofce during a regular or special meeting of the chapter, in place of the signed
petition listed in Article X, Section 1, which shall initiate the ofcer hearing described therein.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 95
SECTION 3.
The Brother Master will have the ability to invoke the emergency powers of his ofce in order to
suspend any Brother for issues related to normal chapter operations or for matters relating to Health
and Safety. He will also have the emergency power to remove a chapter ofcer from ofce, either
temporarily or permanently, for issues related to normal chapter operations or matters relating to
Health and Safety.
SECTION 4.
In the event that an ofcer resigns, is removed from ofce, or in any other way becomes unable to
perform his duties, this ofce shall be considered vacant.
SECTION 5.
In the case of a vacant ofce, the Brother Master shall appoint a temporary replacement for that
ofce; this can be any Brother of the Brother Master’s choosing, other than the original ofce holder
who vacated the ofce or another current executive board member. An election to ll the ofce shall
take place at the next possible meeting of the (CHAPTER/COLONY), in accordance with Article VIII,
Sections 3-9, with the nomination window opening immediately upon vacancy. If the vacant ofce
is that of the Brother Master, the Lieutenant Master shall temporarily serve as the interim Brother
Master until an election can be held.
ARTICLE XI: MINOR BOARD
SECTION 1.
The Minor Board shall consist of the Lieutenant Master and all Committee Chairmen. Brothers
serving in ad hoc positions, pursuant to Article XI, Section 21, shall also be considered ofcers of the
Minor Board.
SECTION 2.
The Minor Board shall meet at least once a month during school terms to present the progress of
(CHAPTER/COLONY) activities. A report of this meeting is to be made to the executive board by the
Lieutenant Master.
SECTION 3.
Committee Chairmen shall be appointed on a (SEMESTER/QUARTER) basis, not in conjunction with
the executive board elections.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 96
SECTION 4.
Committee Reports shall be given at each meeting of the (CHAPTER/COLONY) and shall contain the
progress and activities of each Committee.
SECTION 5.
Members of the executive board are not permitted to serve as Committee Chairmen.
SECTION 6.
There shall only be one chairman per Committee.
SECTION 7.
Committee Chairmen have the power to appoint as many Brothers as necessary to his specic
Committee.
SECTION 8.
There shall be the following standing Committees:
(a) Rush Committee
(b) Philanthropy Committee
(c) Community Service Committee
(d) Social Committee
(e) Alumni Committee
(f) Parent Committee
(g) Jewish Identity Committee
(h) Israel Activities Committee
(i) Civic Engagement Committee
(j) Professional Development Committee
(k) Athletic Committee
(l) Academic Committee
SECTION 9. THE RUSH COMMITTEE
(a) This Committee shall plan and direct the rush program of the (CHAPTER/COLONY)
and ongoing recruitment efforts.
(b) This Committee shall have at least three voting members, not to include the Rush
Events Chair, nominated by the chair and conrmed by the executive board. They shall
vote on giving bids to prospective members. Votes of this Committee may be vetoed
by the Brother Master.
(c) This Committee shall have charge of all arrangements and entertainment necessary in
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 97
rushing prospects.
(d) One member of the Committee will be chosen as the Rush Events Chair. As a part of
this Committee, he will report to the Rush Chair, but will focus on the planning
and execution of rush events, rather than the selection of prospective members. It will
be his responsibility to ensure that rush events operate smoothly, both before and after
events. The Rush Events Chair will be a non-voting member of the rush committee.
(e) A prospective new member may receive a bid by a majority vote of the Rush
Committee.
SECTION 10. THE PHILANTHROPY COMMITTEE
(a) This Committee shall plan and direct the philanthropic activities of the (CHAPTER/
COLONY).
(b) This Committee shall raise monies to be donated to the designated charity chosen by
Alpha Epsilon Pi International for each school year and other charities deemed
appropriate by the (CHAPTER/COLONY).
SECTION 11. THE COMMUNITY SERVICE COMMITTEE
(a) This Committee shall plan and direct the community service activities of the (CHAPTER/
COLONY).
(b) This Committee shall set a schedule for regular, proactive volunteering and shall be
responsible for selecting and recruiting Brothers for community service events.
(c) This Committee shall set a minimum number of community service hours per
(SEMESTER/QUARTER) and shall keep track of each Brothers’ accumulated community
service hours.
SECTION 12. THE SOCIAL COMMITTEE
(a) This Committee shall organize all social activities the (CHAPTER/COLONY) wishes to
conduct.
(b) This Committee shall be in charge of social interactions with other campus
organizations.
(c) This Committee shall work with the Sentinel to ensure that all Brothers and guests are
following Health and Safety Guidelines.
(d) This Committee shall work with the executive board to educate Brothers on social
policies.
SECTION 13. THE ALUMNI COMMITTEE
(a) This Committee shall maintain contact and cordial relations with the alumni of this and
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 98
other chapters and Colonies.
(b) This Committee shall maintain a list of alumni and their contact information for
(CHAPTER/COLONY) use.
(c) This Committee shall be responsible for the creation and distribution of an
informational newsletter, called the (NEWSLETTER NAME), to alumni on a
(SEMESTERLY/QUARTERLY) basis.
(d) This Committee shall be responsible for hosting alumni reunion events.
SECTION 14. THE PARENT COMMITTEE
(a) This Committee shall be responsible for communicating with parents, either via social
media or the chapter newsletter.
(b) This Committee shall plan and host parent(s) weekend(s) during the (SEMESTER/
QUARTER).
SECTION 15. THE JEWISH IDENTITY COMMITTEE
(a) This Committee shall plan and direct the Jewish activities of the (CHAPTER/COLONY).
(b) This Committee shall promote Jewish culture and values.
(c) This Committee shall promote Jewish activities of other local and campus organizations
such as Chabad and Hillel to members of the (CHAPTER/COLONY).
(d) This Committee shall endeavor to create a Jewish home away from home for the
Brothers and members of the campus community.
(e) This Committee shall work with the Brother at Large and Israel Activities Chair/
Committee to plan and host events around Jewish Holidays.
(f) This Committee shall coordinate with the International Headquarters for events
throughout the Jewish year.
(g) This Committee shall assist the Jewish Identity Chair in applying for all applicable
grants from the Alpha Epsilon Pi Foundation.
SECTION 16. THE ISRAEL ACTIVITIES COMMITTEE
(a) This Committee shall organize the Brotherhood to combat the BDS movement on
campus.
(b) This Committee shall help to develop and host pro-Israel events around campus.
SECTION 17. THE CIVIC ENGAGEMENT COMMITTEE
(a) This Committee shall be responsible for coordinating student government involvement.
(b) This Committee shall be responsible for coordinating local government involvement.
(c) This Committee shall be responsible for coordinating local civic involvement.
(d) This Committee shall work with the Israel Activities Committee to plan and host pro-
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 99
Israel events for the local community.
(e) This Committee shall plan and host events with members of the campus/local Police
and Fire Departments.
SECTION 18. THE PROFESSIONAL DEVELOPMENT COMMITTEE
(a) This Committee shall be responsible for assisting the Brotherhood in their professional
development.
(b) This Committee shall work with the Alumni Committee to connect Brothers with
(CHAPTER/COLONY) and local alumni.
(c) This Committee shall coordinate workshops with professional development speakers.
(d) This Committee shall help Brothers nd summer internships.
SECTION 19. THE ATHLETIC COMMITTEE
(a) This Committee shall coordinate (CHAPTER/COLONY) participation in intramural
athletics.
(b) This Committee shall coordinate exhibitions of pride in university athletics such as
attendance at athletic events.
(c) This Committee shall assist the Athletic Chair in organizing sports related activities for
the Brotherhood, such as fantasy sports, March Madness tournaments, etc.
(d) This Committee shall assist the Athletic Chair in coordinating attendance at sporting
events/outings.
SECTION 20. THE ACADEMIC COMMITTEE
(a) This Committee shall set academic standards for Brothers and shall promote strong
academic performance.
(b) This Committee shall coordinate (CHAPTER/COLONY) academic services such as
tutoring, study groups, and quiet study hours for the benet of (CHAPTER/COLONY)
members.
(c) This Committee shall organize and maintain a library of class materials and text books
for use by future Brothers.
(d) This Committee shall collect GPAs from all Brothers on a (SEMESTERLY/QUARTERLY)
basis.
(e) This Committee shall set and direct the (CHAPTER/COLONY'S) academic probation
program.
(f) This Committee shall work with the New Member Educator to ensure that New
Members meet the necessary academic requirements.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 100
SECTION 21.
Leadership positions and/or Committees not specied in this Constitution shall be known as ad-hoc
positions and/or Committees which may be created and eliminated by an act of the (CHAPTER/
COLONY) or executive board and are to be appointed by the Lieutenant Master.
ARTICLE XII: JUDICIAL BOARD
SECTION 1.
The Judicial Board shall be presided over by the Sentinel. It shall convene hearings on (JUDICIAL
BOARD SCHEDULE) or when called by the Sentinel in order to adjudicate difculties among
Brothers, actions contrary to the interests of the chapter, or those that go against (CHAPTER/
COLONY) policies. The Judicial Board shall thoroughly investigate any matter that is brought to their
attention, determine guilt or innocence, and levy consequences.
SECTION 2.
In actions under the power granted to the Judicial Board by Article XII, Section 1, the Judicial Board
shall be composed of ten (10) Brothers. The following Brothers will be eligible for selection to the
Judicial Board:
(a) Brothers in Good Standing as in Article II, Section 2;
(b) non-executive board members; and
(c) non-voting members of the executive board.
SECTION 3.
Judicial Board members shall be elected in (ELECTION MONTH) of each year, following the
executive board elections, in accordance with the following process:
(a) Each active Brother in the (CHAPTER/COLONY) will submit ve (5) names of their
fellow active Brothers that they wish to serve on the Judicial Board. These Brothers
must be eligible to serve on the Judicial Board as dened in Article XII, Section 2.
(i) If an ineligible Brother is submitted for consideration, this submission will be
ignored.
(b) All active, eligible Brothers shall be ranked by the number of votes received, with the
Brother receiving the most votes at the top of the list and the Brother with the fewest
votes will be at the bottom of the list.
(c) The Judicial Board will comprise the top ten (10) names of the ordered list, from which
members of the Jury for each hearing will be selected.
(i) In cases of a tie, the alphabetic order of the middle name shall be used to
decide the order.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 101
(ii) In cases where ten (10) names are not drawn for service on the Judicial Board,
the Sentinel shall appoint the remaining Brothers to ll the quota of ten
(10) members.
SECTION 4.
An individual Brother or the executive board may levy charges against members by submitting them
in writing to the Sentinel. The Sentinel will determine the severity of the issue and proceed with the
case or recommend an alternate course of action, such as mediation by the Brother at Large. In a
case in which the Sentinel is brought up on charges to the Judicial Board, the executive board shall
appoint an alternate to preside over the hearing. In this instance, any mention of the Sentinel in the
remainder of Article XII would be substituted for the appointed alternate.
SECTION 5.
Once determined to be an eligible case for a Judicial Board Hearing, the Sentinel shall select a date
for the hearing and a Jury of ve (5) members of the ten (10) members of the Judicial Board to hear
the case. Those involved in the case or those with signicant conicts of interest as determined by
the Sentinel shall be ineligible to sit on the Judicial Board Jury for that case. Members of the Judicial
Board who are not able to attend the hearing will likewise be ineligible to be selected for the Jury.
From the remaining members of the Judicial Board, the Sentinel will pick the ve (5) highest ranking
Brothers based on the order listed in Article XII, Section 3(c) to serve as the Jury for the hearing.
SECTION 6.
Once a date and Jury for the hearing are selected pursuant to Article XII, Section 5, the Sentinel shall
inform the following people of the hearing time, the charges being levied, and the Jury selected for
the case:
(a) the Accuser(s);
(b) the Accused;
(c) the ve (5) members of the Jury selected for the hearing; and
(d) the executive board.
SECTION 7.
(a) Either the Accuser(s) or the Accused may petition the Sentinel if they feel that a
member(s) of the selected Jury cannot be impartial in their hearing of the case.
In such an instance, the Sentinel shall inspect the selected Jury and, as
he feels necessary, remove the juror(s) in question and select the next available juror on
the Judicial Board. Similarly, the Sentinel may inspect the selected Jury and decide that
he feels they are capable of being impartial.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 102
(b) If either the Accuser(s) or the Accused believe the Jury is still incapable of being fully
impartial in their hearing of the case, they may appeal the decision to the Executive
Board on these grounds, following the trial.
SECTION 8.
The hearing shall be held, in private; only the Accuser(s), Accused, Sentinel, and members of the
Judicial Board Jury may be present. A copy of the (CHAPTER/COLONY) Constitution and Bylaws
must be available for reference during the hearing. The Scribe shall be present for the entire hearing
and shall take minutes of the proceedings but will not speak or vote. Procedure of Judicial Board
Hearings shall be as follows:
(a) The case shall be introduced to the Judicial Board Jury by the Sentinel.
(b) The Sentinel shall read the formal charges against the Accused, stating what offense
the Accused is accused of.
(c) The Accuser will present any evidence of the alleged offense.
(d) The Accused shall then be given the opportunity to defend himself against the
charge(s) or to plead guilty.
(e) The Sentinel shall open the oor to questioning. Individual members of the Judicial
Board Jury and the Sentinel may ask questions, one at a time, to the Accuser or
Accused.
(f) All answers must be directed toward the Judicial Board. The Accuser and Accused are
not to directly address one another.
(g) The Sentinel shall be responsible for all regulation of the questioning period.
SECTION 9.
When the hearing has ended, the Sentinel shall excuse the Accuser and Accused. The Sentinel
shall remain in the hearing room with the Jury. The Judicial Board Jury shall discuss the case and
determine whether the Accused is “responsible” or “not responsible” based on a preponderance
of evidence. The Sentinel shall not interfere with the deliberations, other than to preserve
decorum. If the Accused is found to be responsible, the Sentinel shall present a recommendation
for consequences that are in line with (CHAPTER/COLONY) tradition and previously adjudicated
cases. The Jury shall discuss the recommendations and decide the consequence for the case. The
determination of responsible or not responsible, along with the Jury’s chosen consequence shall be
the verdict in the case.
SECTION 10.
After the Judicial Board Jury has reached a consensus, the Jury shall be dismissed. Sentinel shall
deliver written notice of the verdict to the Accuser(s), Accused, and the executive board within
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 103
twenty-four (24) hours.
SECTION 11.
The Judicial Board shall refer all matters pertaining to suspensions or expulsion of Brothers to the
executive board with their recommendation and a request for further consideration.
SECTION 12.
A Brother may be brought up on charges to the Judicial Board for failure to comply with the
punishment levied by the initial Judicial Board Jury. In this case, the Judicial Board Jury retains the
right to levy a more severe punishment against the Accused.
SECTION 13.
Following a hearing, the Accused may appeal their verdict to the executive board. The appeal
process shall be as follows:
(a) The executive board shall hear separately from the Accused and the Sentinel.
(b) The executive board will confer to discuss whether they believe the Judicial Board was
correct in their determination of guilty vs. innocent.
(i) If the executive board believes that the Accused is, in fact, not responsible, they
can commute the verdict, alleviating the Accused of the consequences included
in the verdict.
(ii) If the executive board believes that the Accused is, in fact, responsible, they
reserve the right to uphold the consequences selected by the Judicial Board or
serve the Accused with a more severe consequence but may not lessen
the consequence selected by the Judicial Board.
ARTICLE XIII: SUSPENSION AND EXPULSION
SECTION 1.
Disciplinary charges may be brought against any Brother by the executive board for any conduct
which is possibly harmful to the chapter, or which violates this Constitution or the rules and
regulations of the chapter, or for any other charge the executive board may consider. Such charges
shall be made in writing to the Judicial Board.
SECTION 2.
Judicial Board verdicts with a recommendation for suspension or expulsion, or failure by a Brother
to pay the (CHAPTER/COLONY) promptly for all nancial obligations are sufcient grounds for
suspension or expulsion and shall be referred to the executive board. Violation of the Fraternity
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 104
Oath, the Fraternity Ritual, or conduct hostile to the best interests of the (CHAPTER/COLONY) or
Fraternity are also grounds for suspension or expulsion and shall be referred to the executive board.
SECTION 3.
If a Brother is under criminal investigation by an ofcial law enforcement agency or the University, or
if the executive board receives credible evidence that a Brother may have committed a crime, said
Brother shall immediately be suspended, pending the conclusion of a criminal investigation by a
third party. If the Brother in question is a chapter ofcer, he shall temporarily relinquish his ofce until
the end of his suspension, the ofce shall be considered vacant, and it shall be temporarily lled in
accordance with Article X, Section 4.
SECTION 4.
The executive board shall have the right to suspend any Brother by a majority vote of the executive
board.
SECTION 5.
The executive board may x the period of the suspension. If at any time it feels the suspended
Brother has remedied the causes of his suspension, or that he has been sufciently punished, the
suspension may be lifted by a majority vote of the executive board. The executive board may further
extend the period of suspension if they deem it necessary.
SECTION 6.
A suspended Brother shall be deprived of his right to attend (CHAPTER/COLONY) meetings, his
right to vote at (CHAPTER/COLONY) meetings, his house privileges, his social privileges, and shall
return his Fraternity badge to the Exchequer.
SECTION 7.
Charges and procedure pertaining to expulsion shall be made as specied in the Supreme
Constitution of Alpha Epsilon Pi Fraternity.
SECTION 8.
Before the executive board can recommend a Brother for expulsion, the Brother in question must be
brought before the Judicial Board for a conduct hearing and minutes from the Judicial Board hearing
must be presented to the executive board for review. The executive board will meet to discuss the
Brother in question and shall vote on whether the Brother in question should be recommended for
expulsion to the Supreme Board of Governors. In order to recommend the Brother for expulsion, a
vote of three-fourths (3/4) must be reached. If the executive board votes in favor of recommending
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 105
the Brother for expulsion, they must present the Supreme Board of Governors with their
recommendation, along with the minutes for both the Judicial Board and executive board meetings
on the matter.
SECTION 9.
The (CHAPTER/COLONY) shall immediately inform the International Fraternity Headquarters, in
writing, of any Brothers who have been suspended or recommended for expulsion.
ARTICLE XIV: MEETINGS
SECTION 1.
Regular meetings of this (CHAPTER/COLONY) shall be held weekly during the school term unless
notice of cancellation or postponement is sent to the Brotherhood at least one (1) day prior.
SECTION 2.
Meetings shall comply with the format outlined in the Ritual manual of Alpha Epsilon Pi. Meetings
shall begin promptly as scheduled, except when extraordinary conditions prevent it.
SECTION 3.
No voting by proxy shall be allowed at any regular or special meeting.
SECTION 4.
Robert’s Rules of Order shall govern all meetings, except where the foregoing rules and regulations
provide otherwise or this restriction is lifted by the Brother Master or presiding ofcer of the
meeting, or by a simple majority of those present.
SECTION 5.
A simple majority of the active Brothers in Good Standing shall constitute a quorum.
SECTION 6.
Special meetings may be called at the discretion of the Brother Master, after notifying all active
Brothers.
SECTION 7.
The Brother Master shall, if presented with a petition, signed by at least twenty-ve percent (25%)
of the active Brothers, setting forth the reason therefore, call a special meeting of the (CHAPTER/
COLONY).
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 106
SECTION 8.
The Order of Business at all regular meetings shall be as follows. The Order of Business may be
changed at the discretion of the Brother Master:
(a) Ritual Opening/Call to Order
(b) Invocation
(c) Roll Call
(d) Reading and Approval of Minutes of Previous Meeting
(e) Communications
(f) Ofcers’ Reports
(g) (Committee Chairmen Reports)
(h) Old Business and General Orders
(i) New Business
(j) Adjournment of Business Portion
(k) (Elections - If Necessary)
(l) (Installations - If Necessary)
(m) Announcements
(n) Good and Welfare
(o) Adjournment
SECTION 9.
At the conclusion of the (CHAPTER/COLONY) meeting, the Brother Master shall pass off the gavel
for Good & Welfare. No other Brother shall talk besides the Brother holding the gavel during Good
and Welfare.
SECTION 10.
The following will be read together at the conclusion of the meeting after Good & Welfare, “We, as
Brothers of the (CHAPTER/COLONY DESIGNATION) (CHAPTER/COLONY) of the Alpha Epsilon Pi
Fraternity, vow to uphold the values set forth for us by the Immortal Eleven: Honesty, Perseverance,
Faith, Mutual Helpfulness, and Humility. May these sacred values guide us in life always and forever.
ESPONDA.”
ARTICLE XV: FINANCES
SECTION 1.
The (CHAPTER/COLONY'S) annual budget must be approved by the executive board, no later than
(BUDGET APPROVAL MONTH) rst of each year.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 107
SECTION 2.
The Exchequer will recommend an amount for (CHAPTER/COLONY) dues and assessments to the
chapter, based on the budget approved by the executive board. (CHAPTER/COLONY) dues and
assessments for the following term must be approved by a majority vote of the Brotherhood, no later
than the second to last (CHAPTER/COLONY) meeting of the term.
SECTION 3.
All Brothers must adhere to the nancial policies of the (CHAPTER/COLONY). Any Brother, who is in
arrears in any amount in his nancial obligations, shall, at once, be presented to the Judicial Board
by the Exchequer. Unless a valid reason is given by him, the Judicial Board shall suspend the Brother
in arrears.
ARTICLE XVI: GENERAL PROVISIONS
SECTION 1.
Any Resolution, Bylaw, or other legislation passed by majority vote at a meeting of the (CHAPTER/
COLONY) shall be compiled and considered a part of the (CHAPTER/COLONY'S) Bylaws.
SECTION 2.
Any Article or Section of this Constitution may be temporarily suspended by a two-thirds (2/3) vote
of the Brothers at any meeting of the (CHAPTER/COLONY).
SECTION 3.
The Brotherhood may not suspend the entirety of the (CHAPTER/COLONY) Constitution.
SECTION 4.
Amendments to this Constitution must be submitted in writing, signed by at least three Brothers,
and presented and read at a regular meeting of the (CHAPTER/COLONY). The proposed
amendment may then be voted upon at the next regular meeting. A two-thirds (2/3) vote of all active
Brothers shall be necessary to pass the amendment.
SECTION 5.
Replacement of this Constitution requires Ratication of a new Constitution. Ratication of a new
Constitution to replace this Constitution shall be viewed as a special amendment to the entire
Constitution and shall require a vote of three-quarters (3/4) vote of all active Brothers to approve.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 108
SECTION 6.
Spelling and grammatical corrections, the nature of which do not signicantly alter the original
meaning of the passage in question, do not require a vote by the (CHAPTER/COLONY) and can be
made with approval of the Brother Master.
BYLAWS OF THE (CHAPTER/COLONY DESIGNATION)
(CHAPTER/COLONY)
SECTION 1. DUES POLICY
(a) All Brothers who cannot be paid in full by the rst regular meeting of the term must
sign a payment plan contract with the Exchequer establishing a plan to pay their
dues in full in a timely manner.
(b) Any Brother who is not paid in full or who does not have a payment plan in place by
the rst meeting of the term shall be considered in arrears.
SECTION 2. MEETING POLICY
(a) No laptops shall be allowed for use during a meeting with the exception of the Scribe
and Exchequer for meeting purposes only, unless otherwise allowed by the Brother
Master.
(b) Any Brother has the right to leave any regular (CHAPTER/COLONY) meeting, two
hours from the Call To Order of the meeting without penalty.
SECTION 3. ACADEMIC POLICY
(a) All Brothers must maintain a (GPA) cumulative GPA or else be placed on academic
probation.
(b) All Brothers must maintain a minimum (GPA) (SEMESTER/QUARTER) GPA or else be
placed on academic probation.
(c) All Brothers on academic probation must report to the Academic Chairman and
be placed on contract. Any Brother failing to meet these guidelines will be suspended
from the (CHAPTER/COLONY).
SECTION 4. RETURNED CHECKS POLICY
(a) There will be a $ (FINE) ne for any check that needs to be returned to any Brother and
reissued.
(b) All Brothers who write checks that are returned will be suspended until his arrears are
paid.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 109
SECTION 5. MEETING ATTENDANCE POLICY
(a) It is mandatory for all Brothers to attend weekly and special (CHAPTER/COLONY)
meetings and all Fraternity Rituals, unless Brother is excused beforehand by Brother
Master.
(b) Each Brother will be allowed (NUMBER OF ABSENCES) unexcused absences from
regular (CHAPTER/COLONY) meetings in any given term.
(c) Being tardy two times shall constitute one absence whereas a tardy is dened by being
fteen minutes late after call to order.
(d) Each unexcused absence beyond those allowed by Section 5(b) of these Bylaws will be
penalized in accordance with Section 8 of these Bylaws.
SECTION 6. RUSH ATTENDANCE POLICY
(a) All Brothers must attend all (CHAPTER/COLONY) rush events, unless excused
beforehand by Rush Chair.
(b) Scribe will take attendance at all rush events and record which, if any, Brothers are
missing.
(c) Brothers with an unexcused absence at a rush event will not be allowed to take a Little
Brother from the current new member class.
(d) Brothers with an unexcused absence at a rush event will be penalized in accordance
with Section 8 of these Bylaws.
SECTION 7. PHILANTHROPY ATTENDANCE POLICY
(a) Attendance is mandatory at all (CHAPTER/COLONY) Philanthropy Events unless
excused prior to the event by the Philanthropy Chairman.
(b) Scribe will take attendance at all philanthropy events and record which, if any, Brothers
are missing.
(c) Brothers with an unexcused absence from the (CHAPTER/COLONY) philanthropy event
will be penalized in accordance with Section 8 of these Bylaws.
SECTION 8. UNEXCUSED ABSENCES
(a) Brothers with unexcused absence(s) from meetings, rush, or philanthropy events may
choose between one of the following as a consequence for their absence(s):
(i) perform (HOURS) hours of community service for each unexcused absence;
(ii) perform (HOURS) hours of housework for each unexcused absence; or
(iii) pay a ne in the amount of $(FINE) for each unexcused absence.
(b) Brothers who choose to perform community service must report their hours, along with
documentation of such, to the Scribe.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 110
(c) Brothers who choose to perform housework must log their hours with the House
Manager and report the same to the Scribe.
(d) All unexcused absences may be appealed to the executive board, in writing, to the
Sentinel.
(e) When a Brother receives an unexcused absence, that Brother is immediately
placed on full Suspension until their hours are completed, the ne is paid, or an appeal
is led.
SECTION 9. CHAPTER BIG AND LITTLE BROTHER POLICY
(a) Each new member shall be paired with a “big Brother,” whose purpose shall be to
mentor and counsel the new member through the process of becoming an
active Brother and beyond.
(b) Any active Brother in Good Standing, with the exception of the New Member Educator
and Brothers ineligible in accordance with Section 6(c) of these Bylaws, is eligible to
take on the privilege of Fraternal mentorship as a big Brother.
(c) The New Member Educator shall select the Big and Little pairings, taking into equal
consideration the desires of the new members and active Brothers.
(d) Big and Little pairings shall be revealed to the new members and (CHAPTER/
COLONY) at the chapter’s big Brother ceremony.
[SECTION 10. CHAPTER LIVE-IN POLICY]
(a) All Brothers who have fullled their university on-campus housing requirement shall live
in the chapter house as designated by Alpha Epsilon Pi Fraternity Inc., the (CHAPTER/
COLONY'S) house corporation, or the (CHAPTER/COLONY) executive board
[and participate in the meal plan], unless excused from living in by the Brother
Master, with written approval from Alpha Epsilon Pi Fraternity Inc. or the
house corporation.
(i) The Brother Master shall not excuse anyone from living in the chapter house
unless the house is lled or is given written permission to do so by Alpha Epsilon
Pi or the house corporation.
(ii) The Brother Master shall determine who may be excused from living in the
house based upon the (CHAPTER/COLONY'S) points system, as outlined
in Section 11 of these Bylaws.
(b) Any Brother choosing to live outside of the chapter house that is not excused by the
Brother Master may be subject to increased dues and judicial action including, but not
limited to, nes, or suspension/expulsion from the chapter, as determined by
the (CHAPTER/COLONY) Executive and/or Judicial Boards.
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 111
[SECTION 11. (CHAPTER/COLONY) SENIORITY/PRIORITY POLICY]
For all chapter matters in which the question of seniority/priority is a factor, the following system
shall be used to determine seniority:
(a) (INSERT CHAPTER/COLONY POINTS SYSTEM)
(b) Seniority will be determined by the number of points each Brother has, as provided
herein, in order from most points to fewest points.
(c) In the event of a tie between two or more Brothers with the same number of points,
the Brother who has been an active member of the chapter longer, based on the
number of (SEMESTERS/QUARTERS) they have been an initiated Brother, shall be
given seniority. If two or or more Brothers are still tied, the Brother who has (TIE-
BREAKING POLICY) shall be given seniority.
[SECTION 12. CHORES SYSTEM]
(a) The chapter shall use an assigned schedule of chores in order to maintain a clean and
presentable chapter house.
(b) Each (SEMESTER/QUARTER), the House Manager will develop a list of chores sufcient
to provide chores for all in-house Brothers. He shall further set minimum completion
standards, dening what constitutes completion for each chore. It shall be up to
the House Manager’s sole discretion whether a chore is considered completed.
(c) Each semester, the House Manager will determine a time on Sunday that he is able to
check the completion of weekly chores, which shall be considered the due date
and time for weekly chores. He will also determine when all non-weekly chores shall be
due. Non-weekly chores may include, but are not limited to, daily
meal cleanups, pre-event chores, or seasonal chores. Before any chores can be due for
the (SEMESTER/QUARTER), the House Manager shall inform the Brotherhood of
decided due days and times for chores.
(d) On Sunday, the House Manager will make a full walk through of the house and
determine if all weekly have been completed. The House Manager will check the
completion of the non-weekly chores each week at the designated time for them
to be due.
(e) Any Brother whose assigned chore is dependent on another chore being done rst
may be given a grace period, as decided by the House Manager, if the preceding
chore has not been completed on time. Any such Brother who nds that he cannot
complete his assigned chore due to a preceding chore not being completed shall
immediately inform the House Manager of such.
(f) Any chore not completed on time to the completion standards given by the House
ALPHA EPSILON PI ALPHA EPSILON PI MODEL CONSTITUTION AND BYLAWS | 112
Manage will result in the Brother assigned to that chore being ned $ (FINE), increasing
$ (FINE INCREASE) for each subsequent offense during the (SEMESTER/QUARTER).
The House Manager shall immediately notify said Brother of the pending ne.
(g) Any Brother who is ned for failing to complete his assigned chore will have twenty-
four (24) hours to complete the chore and report the same to the House Manager, who
will then conrm completion and remove the ne. Failure to complete the chore within
twenty-four (24) hours will result in the ne remaining on the Brother’s account, even if
the chore is completed.
(h) Any Brother who fails to complete (NUMBER OF CHORES) on time in any given
(SEMESTER/QUARTER) may be recommended to the Judicial Board by the House
Manager.
(i) The Judicial Board process shall be the only means by which to dispute nes for
incomplete chores.
ALPHA EPSILON PI MOCK MEETING AGENDA | 113
MOCK MEETING AGENDA
MEETING DATE (e.g. Sunday, January 3, 2020; 5:00 - 6:00 PM EST)
MEETING INFO (e.g. Zoom link, passcode, anything if virtual meeting)
AGENDA
CALL TO ORDER PRESIDENT LAST NAME
ROLL CALL SCRIBE LAST NAME
SENTINEL SENTINEL LAST NAME
BROTHER AT LARGE BROTHER AT LARGE LAST NAME
•
NEW MEMBER EDUCATOR NEW MEMBER EDUCATOR LAST NAME
•
RUSH CHAIR RUSH CHAIR LAST NAME
•
EXCHEQUER EXCHEQUER LAST NAME
•
SCRIBE SCRIBE LAST NAME
•
LIEUTENANT MASTER LIEUTENANT MASTER LAST NAME
•
MASTER MASTER LAST NAME
•
MINOR BOARD REPORT
OLD/UNFINISHED BUSINESS MASTER LAST NAME
NEW BUSINESS MASTER LAST NAME
COMMENTS FOR THE GOOD OF THE ORDER
ADJOURNMENT/GOOD & WELFARE
ALPHA EPSILON PI MOCK MEETING MINUTES | 114
MOCK MEETING MINUTES
Alpha Epsilon Pi Meeting Minutes
Respectfully submitted by SCRIBE NAME
DATE OF MEETING
In Attendance:
Write the names of Brothers who are at this meeting.
Not in Attendance:
Write the names of Brothers who are not at this meeting.
Call to Order
Brother Master LAST NAME called the meeting to order at TIME.
Roll Call
Sentinel Report
•
Brother at Large Report
•
New Member Educator Report
•
Rush Chairman Report
•
Exchequer Report
•
Scribe Report
•
Lieutenant Master Report
•
Master Report
•
ALPHA EPSILON PI MOCK MEETING MINUTES | 115
Minor Board Report
Old Business
New Business
Approval of last meeting minutes
Motion from NAME
Seconded by NAME
WRITE WHAT THE VOTE WAS HERE (Unanimous; or X yea, X nay, X abstain)
Comments for the good of the order
Meeting Adjourned at TIME
Good & Welfare (for those who wish to stay)
ALPHA EPSILON PI CHAPTER MEETING TIPS | 116
CHAPTER MEETING TIPS
RUNNING A SUCCESSFUL CHAPTER MEETING
As Master, one of your basic responsibilities is to run chapter meeting. Chapter meeting is when the
members of your chapter get together to conduct basic Fraternity business, nd out what is going
on, voice their opinions, and spend a little bit of time together reecting on Fraternity life. Chapter
meeting should occur once a week at the same time and location each week. Many chapters choose
to meet on Sunday nights to give brothers the weekend to do their work and plan ahead so that they
can dedicate a few hours to the Fraternity. However, meeting can be whenever you want it to be so
long as a large majority of your chapter is able to make it and stay throughout.
Having regular and effective chapter meetings is one of the most important things your fraternity
can do. A chapter that has great attendance at their meetings and gets business accomplished in an
effective manor will have a stronger and more active brotherhood from the get-go.
As Master, it is up to you to plan ahead before each meeting to know what is going to be discussed,
what announcements need to be made, what motions need to be voted on, and what elections
(if any) need to take place. It is up to you to keep meeting moving at a steady pace and with a
structured ow so that it will not drag on, Brothers will know what is coming next, and so everyone
gets their turn to speak. To help you do this, you should utilize Robert's Rules of Order. Robert's
Rules are age-old guidelines that are designed to aid your discussion and limit unnecessary
arguments while providing your members ample opportunity to speak. Please take note of the
attached Robert's Rules of order brief and make sure your members (especially the new ones) know
the basics.
Your Scribe should take detailed minutes (notes) of each meeting and should distribute them to all
members afterward. This will allow you to keep records of your meetings so that you can check back
at later times and allows your members, who were not able to make the meeting, to still know what
is going on.
ALPHA EPSILON PI CHAPTER MEETING TIPS | 117
10 WAYS TO IMPROVE YOUR CHAPTER MEETING
1. Start on time, end on time. Meeting should begin at the same time each week and your
Brothers should know that. As Master, it is your job to keep meeting moving without hindering
discussion. Try your best to make sure meeting does not drag on. If you can end meeting around
the same time each week, your Brothers will know how much time they need to set aside.
2. Send motions out on listserv. If you send motions out a few days before meeting via the
chapter listserv or email, Brothers can discuss them outside of meeting. This allows Brothers to
formulate their opinions before meeting, which speeds things up, and helps avoid ghting during
meeting.
3. Have dinner together before meeting. This allows Brothers to catch up and usually puts them
in a jolly mood.
4. Spice it up. Make meeting fun and entertaining: give out a Brother of the week award, tell
positive accomplishments, have your Sentinel ask a AEPi ritual trivia question. Brothers should
look forward to meeting.
5. Incentivize attendance. Give Brothers money off dues for consistent attendance at meeting.
6. Set a proper tone. What happens at meeting will affect the tone of the chapter. Try to avoid
ghting and big arguments. Discussion is healthy, but personal attacks and harsh arguing are not.
7. Set attendance expectation. A Brother's basic responsibilities are to pay dues and come to
chapter meeting. An ideal target should be 80% of your chapter at each meeting.
8. Utilize your Sentinel. Sentinel should sit in the back of the room and keep Brothers quiet.
9. Lead by Example. Executive board should stay quiet and attentive, your Brothers will follow.
10. Pump up your Brothers. As Master, you should give the occasional pump-up speech to get your
guys excited for upcoming events. If you need some inspiration check out 'Remember the Titans',
'Miracle', 'Braveheart', 'Hoosiers', or even 'Robin Hood Men in Tights'.
GOOD AND WELFARE
One of our strongest traditions. Every meeting should end with a session of Good and Welfare. This
can either be done before a meeting is adjourned or as an optional component after meeting so
that Brothers who do not wish to attend do not have to do so. Good and Welfare is a time for any
Brother to say anything that is on his mind. It is that Brother's time to share his feelings, emotions,
and thoughts. The idea of Good and Welfare is that when someone is speaking, no one else says
anything; it is a time for everyone to listen to the one Brother that is speaking. Everything that is said
at a Good and Welfare is said 'in condence', meaning it may not leave the room and is not to be
discussed at all. When a chapter takes Good and Welfare seriously, their members always share a
much deeper connection, a much stronger relationship, and a much better understanding of what it
truly means to be a part of a Brotherhood.
ALPHA EPSILON PI ROBERTS RULES OF ORDER | 118
ROBERTS RULES OF ORDER
PROCEDURE FOR HANDLING A MAIN MOTION
NOTE: Nothing goes to discussion without a motion being on the oor.
OBTAINING AND ASSIGNING THE FLOOR
• A member raises hand when no one else has the oor
• The chair recognizes the member by name
HOW THE MOTION IS BROUGHT BEFORE THE ASSEMBLY
• The member makes the motion: I move that (or "to") ... and resumes his seat.
• Another member seconds the motion: I second the motion or I second it or second.
• The chair states the motion: It is moved and seconded that ... Are you ready for the question?
CONSIDERATION OF THE MOTION
• Members can debate the motion.
• Before speaking in debate, members obtain the oor.
• The maker of the motion has rst right to the oor if he claims it properly
• Debate must be conned to the merits of the motion.
• Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no one seeks the
oor for further debate.
THE CHAIR PUTS THE MOTION TO A VOTE
• The chair asks: Are you ready for the question? If no one rises to claim the oor, the chair
proceeds to take the vote.
• The chair says: The question is on the adoption of the motion that ... As many as are in favor, say
‘Aye’. (Pause for response.) Those opposed, say 'Nay'. (Pause for response.) Those abstained
please say ‘Aye’.
THE CHAIR ANNOUNCES THE RESULT OF THE VOTE
• The ayes have it, the motion carries, and ... (indicating the effect of the vote) or
• The nays have it and the motion fails
WHEN DEBATING YOUR MOTIONS
• Listen to the other side
ALPHA EPSILON PI ROBERTS RULES OF ORDER | 119
• Focus on issues, not personalities
• Avoid questioning motives
• Be polite
HOW TO ACCOMPLISH WHAT YOU WANT TO DO IN MEETINGS
MAIN MOTION
You want to propose a new idea or action for the group.
• After recognition, make a main motion.
• Member: "Mr. Chairman, I move that ."
AMENDING A MOTION
You want to change some of the wording that is being discussed.
• After recognition, "Mr. Chairman, I move that the motion be amended by adding the following
words ."
• After recognition, "Mr. Chairman, I move that the motion be amended by striking out the
following words ."
• After recognition, "Mr. Chairman, I move that the motion be amended by striking out the
following words, , and adding in their place the following words ."
REFER TO A COMMITTEE
You feel that an idea or proposal being discussed needs more study and investigation.
• After recognition, "Mr. Chairman, I move that the question be referred to a committee made up
of members Smith, Jones and Brown."
POSTPONE DEFINITELY
You want the membership to have more time to consider the question under discussion and you
want to postpone it to a denite time or day, and have it come up for further consideration.
• After recognition, "Mr. Chairman, I move to postpone the question until ."
PREVIOUS QUESTION
You think discussion has gone on for too long and you want to stop discussion and vote.
• After recognition, "Mr. President, I move the previous question."
LIMIT DEBATE
You think discussion is getting long, but you want to give a reasonable length of time for
consideration of the question.
ALPHA EPSILON PI ROBERTS RULES OF ORDER | 120
• After recognition, "Mr. President, I move to limit discussion to two minutes per speaker."
POSTPONE INDEFINITELY
You want to kill a motion that is being discussed.
• After recognition, "Mr. Moderator, I move to postpone the question indenitely."
POSTPONE INDEFINITELY
You are against a motion just proposed and want to learn who is for and who is against the motion.
• After recognition, "Mr. President, I move to postpone the motion indenitely."
RECESS
You want to take a break for a while.
• After recognition, "Mr. Moderator, I move to recess for ten minutes."
ADJOURNMENT
You want the meeting to end.
• After recognition, "Mr. Chairman, I move to adjourn."
PERMISSION TO WITHDRAW A MOTION
You have made a motion and after discussion, are sorry you made it.
• After recognition, "Mr. President, I ask permission to withdraw my motion."
CALL FOR ORDERS OF THE DAY
At the beginning of the meeting, the agenda was adopted. The chairman is not following the order
of the approved agenda.
• Without recognition, "Call for orders of the day."
SUSPENDING THE RULES
The agenda has been approved and as the meeting progressed, it became obvious that an item you
are interested in will not come up before adjournment.
• After recognition, "Mr. Chairman, I move to suspend the rules and move item 5 to position 2."
POINT OF PERSONAL PRIVILEGE
The noise outside the meeting has become so great that you are having trouble hearing.
• Without recognition, "Point of personal privilege."
• Chairman: "State your point."
• Member: "There is too much noise, I can't hear."
ALPHA EPSILON PI ROBERTS RULES OF ORDER | 121
COMMITTEE OF THE WHOLE
You are going to propose a question that is likely to be controversial and you feel that some of the
members will try to kill it by various maneuvers. Also you want to keep out visitors and the press.
• After recognition, "Mr. Chairman, I move that we go into a committee of the whole."
POINT OF ORDER
It is obvious that the meeting is not following proper rules.
• Without recognition, "I rise to a point of order," or "Point of order."
POINT OF INFORMATION
You are wondering about some of the facts under discussion, such as the balance in the treasury
when expenditures are being discussed.
• Without recognition, "Point of information."
POINT OF PARLIAMENTARY INQUIRY
You are confused about some of the parliamentary rules.
• Without recognition, "Point of parliamentary inquiry."
APPEAL FROM THE DECISION OF THE CHAIR
• Without recognition, "I appeal from the decision of the chair."
RULE CLASSIFICATION AND REQUIREMENTS
Class of Rule Requirements to Adopt Requirements to Suspend
Charter
Adopted by majority vote
or as proved by law or
governing authority
Cannot be suspended
Bylaws Adopted by membership Cannot be suspended
Special Rules of Order
Previous notice & 2/3 vote,
or a majority of entire
membership
2/3 Vote
Standing Rules Majority vote
Can be suspended for session by
majority vote during a meeting
Modied Roberts Rules of Order Adopted in bylaws 2/3 vote
ALPHA EPSILON PI
ROBERTS RULES OF ORDER | 122
Page 1 of 5
ROBERTS RULES CHEAT SHEET
To: You say: Interrupt
Speaker
Second
Needed
Debatable Amendable Vote
Needed
Adjourn "I move that we adjourn" No Yes No No Majority
Recess "I move that we recess until…" No Yes No Yes Majority
Complain about noise, room
temp., etc.
"Point of privilege" Yes No No No Chair
Decides
Suspend further consideration of
something
"I move that we table it" No Yes No No Majority
End debate "I move the previous question" No Yes No No 2/3
Postpone consideration of
something
"I move we postpone this matter
until…"
No Yes Yes Yes Majority
Amend a motion "I move that this motion be amended
by…"
No Yes Yes Yes Majority
Introduce business (a primary
motion)
"I move that…" No Yes Yes Yes Majority
The above listed motions and points are listed in established order of precedence. When any one of them is pending, you may not introduce another that
is listed below, but you may introduce another that is listed above it.
To: You say: Interrupt
Speaker
Second
Needed
Debatable Amendable Vote Needed
Object to procedure or
personal affront
"Point of order" Yes No No No Chair decides
Request information "Point of information" Yes No No No None
Ask for vote by actual count
to verify voice vote
"I call for a division of the house" Must be done
before new
motion
No No No None unless
someone
objects
Object to considering some
undiplomatic or improper
matter
"I object to consideration of this
question"
Yes No No No 2/3
Take up matter previously
tabled
"I move we take from the table…" Yes Yes No No Majority
Reconsider something
already disposed of
"I move we now (or later) reconsider
our action relative to…"
Yes Yes Only if original
motion was
debatable
No Majority
Consider something out of its
scheduled order
"I move we suspend the rules and
consider…"
No Yes No No 2/3
Vote on a ruling by the Chair "I appeal the Chair’s decision" Yes Yes Yes No Majority
The motions, points and proposals listed above have no established order of preference; any of them may be introduced at any time except when meeting
is considering one of the top three matters listed from the first chart (Motion to Adjourn, Recess or Point of Privilege).
ALPHA EPSILON PI MOCK CHAPTER ROSTER | 123
MOCK CHAPTER ROSTER
First
Name
Last
Name
Class
New
Member?
Phone
Number
Email Mailing Address
1234 College Ave, College, NY
46268
Jason Cohen Junior No
123-456-
7890
jcohen2001@
gmail.com
556 86th St, Indianapolis,
IN 40256
Michael Kahn Sophomore Yes
999-999-
9999
mkahn@msn.
com
998 Mulberry Ln, Hoboken,
NJ 98723
CURRENT CHAPTER POSITIONS
First Name Last Name Position
Joe Jew Freshman
Jason Cohen Junior
Michael Kahn Sophomore
ALPHA EPSILON PI MINOR BOARD STRUCTURE | 124
MINOR BOARD STRUCTURE
*Every chair should have an active role in the new member program explaining their position and
including all new members in planning, development and execution of events/programs/etc.
CIVIC ENGAGEMENT CHAIR
• Student Government involvement.
• Local Government involvement.
• Local community involvement.
o Social issue awareness.
• Inform chapter/colony of political issues the community is facing.
• Combating anti-Semitism and BDS movements (local/campus community).
• Chamber of Commerce.
• Hosting members of Police/Fire Departments.
ALUMNI CHAIR
• Create an alumni newsletter.
• Update all alumni contact information.
• Host alumni reunions.
o For all alumni or specic generations of alumni.
• Collect AEPi memorabilia from chapter alumni.
• Create a history log of events, photos, awards, etc.
• Assist in legacy facilitation.
o Ask alumni who have sons attending college where they are going. Have them ll out a rush
recommendation form.
PARENTS CHAIR
• Parent communication
o Newsletter or social media updates
• Ask parents to create a Parents Club or Parent Board to help out.
• Host a Parents Weekend.
ISRAEL ENGAGEMENT CHAIR
• Organize the chapter to combat BDS movement on your campus.
• Develop and host positive pro-Israel events on campus.
o Israel Independence Day events.
ALPHA EPSILON PI MINOR BOARD STRUCTURE | 125
o Israel innovations speakers/panel
• Inform the chapter/colony about opportunities including trips and fellowships.
• Educate the Brothers and/or new members about history, culture and traditions of Israel.
• Act as liaison to Hebrew language department (if applicable).
JEWISH IDENTITY CHAIR
• Liaison for chapter and Hillel/Chabad/other Jewish organizations on campus.
• Responsible for creating a Jewish home within the Fraternity.
• Planning events with Brother at Large/Israel Engagement Chair around Jewish holidays.
• Promote Jewish values and culture.
• Coordinate with JLPD and the Jewish Programming Year.
• Apply for all applicable grants through the AEPi Foundation.
• Promote and recruit for Hineni and Tikkun Olam Conferences.
• Liaison with Jewish Studies department (if applicable).
PROFESSIONAL DEVELOPMENT CHAIR
• Work with Alumni Chair to connect with chapter/local alumni.
• Coordinate events with professional development speakers.
o Resume building, networking, public speaking.
• Help to nd Brothers summer internships or jobs near/around campus.
• Liaison with University Career department.
• Promote and recruit for Leven Leadership Institute.
ATHLETICS CHAIR
• Register chapter teams for all intramural sports leagues.
• Handle all chapter team coaching appointments.
• Ticket coordination for major sporting events.
• Work with Brother at Large on all Brotherhood-related sporting events/outings.
• Coordinate Brotherhood tournaments.
• March Madness brackets, Super Bowl squares, etc.
SOCIAL CHAIR
• Coordinate and plan all chapter social functions.
• Ensure all Brothers and guests are having fun.
o Appoint ‘Fun Monitors.’
• Work with Sentinel to ensure Health & Safety protocols are enforced.
• Work with the executive board to educate members on social policies regarding societal
ALPHA EPSILON PI MINOR BOARD STRUCTURE | 126
issues.
o Sexual assault prevention, alcohol and drug abuse, bystander intervention.
ACADEMIC CHAIR
• Coordinate study hours in house or at library.
• Organize notes and textbooks for future Brothers.
• Collect GPAs from Brothers (if the University does not).
• Facilitate a tutoring program for those that need assistance.
• Facilitate academic probation program for those that do not make grades.
• Work with New Member Educator to carefully review academics of new members.
PHILANTHROPY CHAIR
• Internal/External Chair model (if desired).
o Internal is responsible for chapter’s own philanthropy event.
o External is responsible for promoting and recruiting for other Greek community philanthropy
events.
• Choose an organization to donate to (AEPi Brothers choose new philanthropies every year at
Convention).
• Set a goal to host at least one event per semester.
o One semester can be a larger scale event to one philanthropy, while the other semester can
be smaller scale and to a different philanthropy.
• Fundraising
o The focus of philanthropy is raising money, not the event.
o The event is a marketing tool for your chapter/colony to fundraise.
o Fundraising techniques include letter writing campaigns, Text-a-thon, canning, sponsorships.
COMMUNITY SERVICE CHAIR
• Proactive community volunteering.
• Set a schedule of regular volunteer plans.
• Assign and recruit Brothers for different community service events.
• Require a certain number of community service hours per Brother per semester.
o Track total hours for Brothers and chapter as a whole.
• Plan for chapter-wide or individual volunteer activities.
ALPHA EPSILON PI MOCK ACADEMIC PLAN | 127
MOCK ACADEMIC PLAN
ACADEMIC GUIDELINES (YEAR)
ALPHA EPSILON PI: (CHAPTER/COLONY DESIGNATION) CHAPTER
(UNIVERSITY/SCHOOL NAME)
In order to maintain academic excellence within the Alpha Epsilon Pi fraternity Brothers will be
required to adhere to the following guidelines. These standards are set within the constitution, under
Article II, Section Five.
MINIMUM GRADE POINT AVERAGE
Brothers must have a GPA of 2.7 or higher to remain in good standing.
All Brothers/new members shall strive for a 3.0 GPA in order to be eligible for privileges such as:
• Becoming a big Brother
• Running for an executive board position
• Serving as Academic Chair
Brothers who do not meet the minimum requirement can motion to make an appeal to the fraternity
to run for executive board if they do not meet the minimum GPA requirement.
The chapter shall strive to lead in academic success.
GRADE RELEASE FORM
All new members and initiated members shall report their GPAs on a semesterly basis. An ofcial
grade release form may be required, through the university, to be led by each member. If campus
administration does not require this information, a GPA submission will still be expected to be
reported to the Academic Chair in the form of an up-to-date screenshot of GPA and credit hours
from the university database. Simply giving an estimate will not be accepted.
STUDY HOURS
Time spent working with tutors, group study halls, computer centers, studio work, theater
workshops, Practicing instruments or voice, Etc. may be considered as study hours.
Study Hour Goal:
All members are expected to strive for a minimum of ten study hours per week.
ALPHA EPSILON PI MOCK ACADEMIC PLAN | 128
Weekly fraternal study hours are available from 6:30 - 9:00 PM every Thursday in App Hall room 161.
Required Study Hours:
• Brothers who hold a GPA below the fraternity goal of 3.0 will be required to attend fraternal study
hours on a weekly basis. An academic committee member must sign off on these hours to ensure
good standing with the fraternity.
• Other alternatives for study hours may be approved by the executive board.
• A Brother who fails to attend required study hours for more than two weeks will be placed
on social probation for a two week minimum, or until compliance is met. In special cases, the
executive board may move to place a Brother on Fraternal suspension in order to enforce this
requirement.
ACADEMIC SUCCESS
All Brothers will strive for academic excellence. To this end, it is required that class be attended on
a regular basis. During class hours, Brothers will remain focused, engage in class discussion, and
attempt to ask questions in regards to the topics being taught. Assignments should be submitted in
a timely fashion and steps should be taken to achieve the highest score possible.
If needed, a Brother can nd assistance from the chapter by reaching out to the academic
committee, or by contacting on campus resources listed below.
CAMPUS RESOURCES
The academic committee shall maintain a list of members, by major, to tutor Brothers if assistance
is needed. If more extensive help is needed, the Academic Chair may assist in nding capable
university tutors.
The academic committee shall also maintain a list of campus resources available to students so that
Brothers/new members will have this information if needed.
Resources include, but are not limited to: departmental help labs, LEAD tutoring, university tutorial
services, general math help lab, accounting lab, university writing center, academic advising/
consultation, career exploration, counseling and psychological services, wellness and prevention
services, early intervention, career development center, interdisciplinary tutoring/peer academic
coaching, library research assistance, ofce of disability services, student leadership center, university
recreation, and campus activities.
ALPHA EPSILON PI MOCK ACADEMIC PLAN | 129
SCHOLASTIC RECOGNITION
1. Most Improved GPA for the semester: Brother that increases their GPA in that specic
semester by the highest margin will receive a $50 dollar scholarship.
2. Best GPA for the semester: Brother with the highest GPA for the semester will receive a $50
dollar scholarship.
3. Monthly Academic Excellence Initiative: A $50 gift card given to the Brother who exceeded
academic expectations.
ACADEMIC IMPROVEMENT PLAN
All Brothers who do not maintain the individual minimum required GPA of 2.7 shall meet with the
Academic Chair to develop an individual academic improvement plan. The executive board will be
notied of Brothers who fail to meet with the Academic Chair or maintain their individual academic
improvement plan.
ACADEMIC COMMUNICATION TO PARENTS
At the end of each spring semester, in March, a communication (letter or email) shall be sent to
the parents of all Brothers/new members. This communication will dene the minimum academic
expectations for all Alpha Epsilon Pi Brothers, and provide the all-men’s and chapter’s GPA results.
Individual Brother academic results shall not be included as part of the required information.
All academic acknowledgments will be outlined in the newsletter with the Brothers' consent.
NEW MEMBER ASSISTANCE
The academic committee will ensure that new members are provided special assistance to maintain
a productive academic lifestyle.
New members are required to participate in a minimum of 10 study hours a week. This will be
checked and signed off by the academic committee to ensure this standard is met.
The academic committee will maintain an open-door policy on providing campus resources and
academic assistance.
ALPHA EPSILON PI CIVIC ENGAGEMENT CHAIR | 130
CIVIC ENGAGEMENT CHAIR
Civic engagement means working to make a difference in the civic life of our communities and
developing the combination of knowledge, skills, values and motivation to make that difference.
It means promoting the quality of life in a community, through both political and non-political
processes.
WHY AEPI CARES
• Civic Engagement positively affects a college student
• Service positively affects students’ values for civic activism and diversity, leadership efcacy, and
desire to serve after graduation
• Students who joined a fraternity or sorority during their rst year of college have 123% greater
odds of volunteering over non-members.
• Shows potential members a well-rounded chapter
• Jewish value of helping your fellow human
THREE COMPONENTS OF CIVIC ENGAGEMENT
1. Campus Activism. Being active in student organizations outside of AEPi
2. Community Activism. Volunteering your time to better the community surrounding your campus
3. Political Activism. Keeping Brothers politically informed
HOW TO UTILIZE THE POSITION
• Encourage Brothers to get involved in other organizations
• Inform chapter/colony of political issues the community is facing
• Inform chapter/colony of political elections taking place
• Help Brothers register to vote
• Inform Brothers of campus elections or referendums
• Plan & log community service events
• Represent AEPi to non-Greek organizations (with the Master)
• Identify Brothers who want to get involved in Student Government (either running a campaign for
someone else or running themselves)
ALPHA EPSILON PI ISRAEL ENGAGEMENT CHAIR | 131
ISRAEL ENGAGEMENT CHAIR
There is no place in the world more meaningful to the Jewish people than Israel. While the
ancient land of Israel has always been home to the Jews since 1948, the modern State of Israel
has completely transformed what it means to be a Jew. Because of the State of Israel, Jews have a
national identity, wherever they live.
WHY AEPI CARES
• AEPi strives to develop the future leaders of the world’s Jewish communities
• AEPi seeks to enhance its members in different ways
• Show potential members and the community one way AEPi is different than any other fraternity
• The Jewish value of loving the people of Israel
• AEPi Brothers live in Israel.
• AEPi Brothers have family, friends, and Fraternity Brothers in Israel.
FOUR PILLARS OF AEPI ISRAEL PROGRAM
1: ENGAGEMENT
• Inform the chapter/colony about opportunities including trips and fellowships
• Motivate Brothers to take an active role in organizations on campus
• Encourage the Brothers to help out and volunteer for events and organizations
• Apply for micro grants to run or co-sponsor events on campus
2: ADVOCACY
• Serve as liaison to on-campus organizations to the Brotherhood
• Serve as liaison for national and international Pro Israel organizations to the Brotherhood
• Work with chapter/colony’s Jewish Programming Associate to be connected to partner
organizations
3: EDUCATION
• Educate the Brothers and/or New Members about the History, culture, and traditions of Israel
• Expose the Brotherhood to different Experiences coming out of Israel (TV shows, movies)
• Utilize Israel as a medium to teach the Brotherhood values and life lessons
4: PERSONAL DEVELOPMENT
• Share volunteering and interning opportunities in Israel with the Brothers
• Connect Brothers to different programs that help develop their interest that utilize Israel as a
ALPHA EPSILON PI CIVIC ENGAGEMENT CHAIR | 132
means
• Work with their chapter/colony’s Jewish Programming Associate to help Brothers get connected
to organization who have professional opportunities in Israel.
ALPHA EPSILON PI JEWISH IDENTITY CHAIR | 133
JEWISH IDENTITY CHAIR
WHY JEWISH PROGRAMMING?
Alpha Epsilon Pi was created to act as the home away from home for the Jewish man on college
campuses. Our mutually shared Jewish heritage is what makes our Brotherhood so strong. It is that
mutual lifetime experience that bonds our fraternity together. In this way, we are different than any
other college fraternal organization in the world. In order to create that home away from home
that bonds all of us together, our Brothers rely on their Jewish Identity Chair to create that mutually
understood programming.
WHAT IS THE JOB OF THE JEWISH IDENTITY CHAIR
The Job of the Jewish Identity Chair (JIC) is:
• Organize Jewish programming to the chapter/colony. Programming should be tailored to the
interests of the Brothers in the chapter/ colony.
• Act as the liaison between the chapter/colony and Jewish organizations on campus (Hillel,
Chabad, Jewish Student Council, etc). He should cultivate these relationships to benet all
aspects of fraternity and campus life, both for the Brothers and the chapter as a whole.
• Communicate with chapter’s Jewish Programming Associate from AEPi International
Headquarters
WHAT KIND OF JEWISH PROGRAMMING SHOULD THE JIC PROVIDE?
This will differ from chapter to chapter. The best thing that JIC can do is talk to his Brothers about
what they would enjoy. Judaism can be brought into any event that the chapter enjoys doing,
whether that be sports or video games, social events or academics, a good JIC can add Jewish
programming to anything.
For some AEPi chapters/colonies, the most meaningful event will be a Shabbat service and meal
following the strictest rules of Kashrut and Jewish law. For other chapters/colonies, having
everyone smoking a hookah in the Sukkah during the holiday of Sukkot will be the kind of Jewish
programming that speaks to them. Both of these types of events should be strongly encouraged.
AEPi is a Jewish fraternity that nature is not just specically religious but social in nature.
WHAT RESOURCES DOES THE INTERNATIONAL OFFICE PROVIDE?
Alpha Epsilon Pi International Headquarters offers a wide variety of grants for different programming
throughout the academic year. Those grants are listed below. Reach out to AEPi Chief Programming
Ofcer Jonathan Bridge to discuss details on how much the grant is for, and how to apply.
ALPHA EPSILON PI JEWISH IDENTITY CHAIR | 134
GRANTS AVAILABLE FOR:
1. Sukkot
2. Shabbat across AEPi
3. Passover
4. We Walk to Remember
5. Combating antisemitism
6. Israel event
AEPi international Headquarters also offers a general grant on OpenBook. This general grant can
be used towards any Jewish identity or education event. The Jewish Identity Chair should speak with
their chapter/colony’s Jewish Programming Associate. The grant can cover up to $250 in expenses.
Please note: to receive any of these grants the chapter will need to ll out a follow that will require
itemized receipts, pictures of the event, and quotes from Brothers about the experience.
Alpha Epsilon Pi Bar Mitzvah Program: Available to Brothers who have not had a Bar Mitzvah. This
program is done in partnership with Chabad and can offer resources for that Brother to have a Bar
Mitzvah ceremony. The application for this program is on MyAEPi.
Individual grants: Available for Brothers to have Jewish educational experiences. This can cover
expenses to go to conferences or individual learning experiences. This application is also on MyAEPi.
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 135
JEWISH PROGRAMMING YEAR
AEPI’S GUIDE TO THE JEWISH PROGRAMMING YEAR
AEPi International Headquarters is providing chapters with best practice and educational
resources needed to carry out effective and enjoyable Jewish programming. Ultimately, the Jewish
Programming Year is a year-long curriculum giving you and your chapter Brothers ownership and
condence in your Jewish journeys. The chapter plan also serves as a road map for AEPi’s various
micro grant programs which have found great success over the past few years. These microgrants
are primarily used to purchase food, decorations, cutlery and other essentials needed to host a
successful event.
This packet is a collection of outstanding events AEPi chapters have hosted in the past. Each event
has a step-by-step guide to make the event as successful as possible. When planning your programs,
keep these six goals in mind:
1. Increased knowledge of Jewish holidays
2. Increase in Jewish pride
3. Increase connection to Jewish community
4. Increased preparedness to combat antisemitism
5. Increased connection to world Jewry
6. Increase connection to the people/country of Israel
As you plan each of your programs, feel free to reach out to your Educational Leadership Consultant
(ELC) or to Ethan White, AEPi’s Assistant Director of Jewish and Leadership Programming, with any
questions or for extra advice.
Each of you are encouraged to submit new program ideas to AEPi for the Guide to the Jewish
Programming Year. If you would like to add any programs to the program bank, please send the
event description to Jon Bridge, AEPi’s Chief Programming Ofcer, and he will reach out to you to
hear more details about the event and assess whether the event can be added.
GETTING STARTED: ENGAGING THE BROTHERHOOD
Below is a list of things to consider when planning the event:
1. Target Audience
• New member class
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 136
• All Brothers
• Brothers and Non-Brothers
2. Location
• AEPi House
• Hillel/Chabad
• Classroom
• Outside
• Other local campus and community buildings (e.g. a local Holocaust museum, JCC,
synagogue, etc.)
3. Type of event
• Educational
• Fun
• Bonding/Brotherhood
• Community (a rally, tabling, etc.)
• Community Service
• Philanthropy
• Social
EVENT SET-UP
1. Decide on target audience
2. Contact co-sponsoring organizations (if applicable)
3. Create Budget
• How much will the chapter spend?
• Apply for a program grant from the AEPi Foundation on Openbook
• If co-sponsoring, how much will the other organization(s) spend
4. Create a list of needed materials
5. Create timeline/run-of-show for your event
EVENT CHECKLIST
Has the event been promoted to Brothers?
Has the event been promoted by co-sponsors to their members? (If applicable)
Social Media
At a meeting
Has the event been promoted to the community? (if applicable)
Social Media
School Newspaper
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 137
Tabling
Flyer on campus
Have all supplies and presenters been purchased or reserved?
Did you apply for a chapter grant through Openbook? (if applicable)
Has someone been assigned to take photos for social media and grant follow-up?
SUKKOT PROGRAM: SUKKAH BUILDING AND DINNER
Ideal time: Evening
Planning difculty: Easy
Who: Brothers only or guests
Committees involved: Jewish Identity, Brotherhood
Location: AEPi house or local sukkah
Budgeting: Cheap, Grant available
Pillars: Mission, Tikkun Middot
Materials needed: Sukkah materials (walls, frame, partial roof), food (catered or cooked),
Lulav and Etrog
Roles for Brothers: Building, Cooking, Cleaning, Leading prayers
SHORT OVERVIEW
Work together with your Brothers to build your perfect Sukkah. Whether it's at the fraternity house
or another location, building a sukkah is a key part of celebrating the Jewish fall festival. After the
sukkah is built, Brothers can work together to make a meal for the chapter to share. This event can
be enhanced by adding any of the following:
• Invite your local rabbi to help lead prayers
• Build the sukkah for the community and invite other Jewish organizations to join you
• Make the dinner themed. An example is “Sushi in the Sukkah”
• Add an extra activity to the night. An example is making the dinner into a Date Party
• Bring together the Brothers and new members to build the sukkah together
PLANNING TIMELINE
One Month Before:
Solidify date on calendar and get approval from Lieutenant Master
Get budget for event from Exchequer
Order materials required for sukkah
Ask local Jewish organizations to rent a lulav or etrog
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 138
Two Weeks Before:
Assign roles for the event
pitch the event at chapter meeting
Get grocery list or place catering order
One Week Before:
Pitch again at chapter meeting
Reconrm roles with Brothers
Two Days Before:
Pick up groceries
If not already put together, set up sukkah
Remind Brothers of event in chapter chat
The Day Of:
Cook food or pick up catering order
Remind Brothers of event
Coordinate any necessary travel for Brothers
Enjoy the event
The Day After The Event:
Collect all pictures and post on social media and send to AEPi International
SUKKOT PROGRAM: HOOKAH IN THE SUKKAH
Ideal time: Evening
Planning difculty: Easy
Who: Brothers only
Committees involved: Jewish Identity, Brotherhood
Location: AEPi house or local sukkah
Budgeting: Cheap, Grant available
Pillars: Mission, Tikkun Middot
Materials needed: Hookah Materials (shisha, rig, hose, coals, tin foil, poker), a Sukkah,
food for the event (e.g. hummus, pita, chips, veggies/dip), lulav and etrog
Roles for Brothers: Shopping for supplies, leading prayers, nding sponsorships
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 139
SHORT OVERVIEW
Bring together the chapter Brothers to enjoy Mediterranean food snacks and to smoke the hookah.
This event can be enhanced by adding any of the following:
• Get a grant from a partner organization by adding an Israel theme
• Get the Hookah sponsored by the local smoke shop
• Make it into a rush event
PLANNING TIMELINE
One Month Before:
Solidify date on calendar and get approval from LT
Get budget for event from Exchequer
Order materials required for sukkah
Ask local Jewish organizations to rent a lulav or etrog
Two Weeks Before:
Assign roles for the event
Pitch the event at chapter meeting
Get grocery list or place catering order
Buy Hookah materials
One Week Before:
Pitch again at chapter meeting
Reconrm roles with Brothers
Two Days Before:
If not already put together, set up sukkah
Remind Brothers of event in chapter chat
The Day Of:
Cook food or pick up catering order
Remind Brothers of event
Coordinate any necessary travel for Brothers
The Day After The Event:
Collect all pictures and post on social media
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 140
SUKKOT PROGRAM: FEED THE COMMUNITY SUKKAH
Ideal time: Week long event
Planning difculty: Easy
Who: Brothers, involving the community
Committees involved: Jewish Identity, Civic Engagement, Community Service
Location: Sukkah
Budgeting: Free, Grant available
Pillars: Tikkun Olam, Mission, Tikkun Middot
Materials needed: Sukkah, Table, Chairs
Roles for Brothers: Marketing, Outreach
SHORT OVERVIEW
Giving back to our community is an important part of being an AEPi Brother. Partner with a local
food bank or Jewish Federation to do a canned food drive from your chapter or local Sukkah.
Assign times for Brothers to be at the sukkah to collect donations. This event can be enhanced by
adding any of the following:
• Table outside a local grocery to collect donations
• Combine the dinner with an event
PLANNING TIMELINE
One Month Before:
Solidify date on calendar and get approval from LT
Reach out to federation or local food bank
Map out campus outreach
Set a goal for amount of food collected
Two Weeks Before:
Attend IFC, Panhel meetings and chapters to publicize food drive
Reach out to other relevant organizations and local stores
One Week Before:
Send reminders to campus and start social media push
Assign time slots for Brothers in the sukkah
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 141
Two Days Before:
Construct sukkah if not already made
Reconrm sign-up times and assign alternates
The Day Of:
Remind Brothers of their time slots daily and run event throughout duration of Sukkot
The Day After The Event:
Collect all pictures and post on social media and send to AEPi International
Donate collected items
SHABBAT ACROSS AEPI PROGRAM: IRON CHEF POTLUCK
Ideal time: Late afternoon into the evening
Planning difculty: Moderate
Who: Brothers only or guests
Committees involved: Brotherhood, Jewish Identity
Location: House, or rentable space on campus
Budgeting: Cheap, Grant available
Pillars: Mission
Materials needed: Cooking ingredients, Table, Chairs, kitchen materials, Shabbat candles
Roles for Brothers: Judges, cooks, shoppers
SHORT OVERVIEW
A cooking competition where Brothers are given a certain set of ingredients and challenged to
make the best tasting food for a group of judges. This event can be enhanced by adding any of the
following:
• Bring the local rabbi to assist with prayers and lighting of the candles
• Engage seniors by making them team captains or judges
PLANNING TIMELINE:
One Month Before:
Solidify date on calendar and get approval from LT
Get a budget for event from the Exchequer
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 142
Two Weeks Before:
Finalize ingredients to be used for the event
Make teams for Brothers
Pitch event at chapter meeting
One Week Before:
Get non-perishable food for the event.
Announce teams to Brothers at chapter meeting
Assign judges
Two Days Before:
Buy perishable food
The Day Of:
Remind Brothers of event
The Day After The Event:
Collect all pictures and post on social media and send to AEPi International
SHABBAT ACROSS AEPI PROGRAM: CAMPING SHABBATONE
Ideal time: Friday night into Saturday morning
Planning difculty: Moderate
Who: Brothers only
Committees involved: Brotherhood, Jewish Identity
Location: Local camping site or park
Budgeting: Expensive, Grant Available
Pillars: Mission
Materials needed: Camping equipment, Food for Brothers, Water, Firewood, Tinder and
lighter, Shabbat candles
Roles for Brothers: Logistics, Brotherhood events, leading Shabbat Prayers
SHORT OVERVIEW
Get a few tents or cabins for Shabbat and spend time with your chapter Brothers around a re. This
event can be enhanced by adding any of the following:
• Incorporate a Brotherhood shabbat dinner
• For a few hours of the event, go Shomer Shabbat. Disconnect phones and enjoy the time with
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 143
the fraternity.
• Do the event “Cares into the Fire” from AEPi’s “Commitment to Excellence”
PLANNING TIMELINE:
One Month Before:
Book camping or cabin space. (Do NOT sign any contracts without AEPi IHQ approval)
Solidify date on calendar and get approval from LT
Get a budget for event from the Exchequer
Two Weeks Before:
Separate cabin or tent groups
Purchase or rent any camping equipment
Pitch event at chapter and nalize number of attending Brothers
One Week Before:
Remind Brothers of event
Repitch event at chapter
Make shopping list
Make list of events for the night
Do any preliminary shopping
Arrange travel
Pitch again at chapter
Two Days Before:
Do any nal shopping
Finalize schedule of events for the night
Finalize travel
Conrm camping or cabin rental
The Day Of:
Conrm travel with Brothers
Get to site early to set up before Brothers arrive
Take pictures
The Day After The Event:
Collect all pictures and post on social media and send to AEPi International
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 144
Go home
SHABBAT ACROSS AEPI PROGRAM: NEW MEMBER PLANNED SHABBAT
Ideal time: Evening
Planning difculty: Easy
Who: Brothers only
Committees involved: New Member Educator, Jewish Identity
Location: AEPi house or third party
Budgeting: Low budget, grant available
Pillars: Tikkun Middot, Mission
Materials needed: Tables, chairs, food for event, Shabbat candles
Roles for Brothers: Supervisory, shopping , set up, clean up
SHORT OVERVIEW
Work with the new member education team to teach the new members of the chapter how to plan a
Shabbat to share with the Brotherhood. New members should be given a budget to work with while
being supervised and lead through the process of creating the event. This event can be enhanced by
adding any of the following:
• Invite local rabbi over to both explain the importance of shabbat but to also help lead prayers
and light candles
PLANNING TIMELINE:
One Month Before:
Solidify date on calendar and get approval from LT
Get a budget for event from the Exchequer
Add shabbat into new member syllabus
Two Weeks Before:
Inform new members of event and assist them in assigning roles
Have the new members set up meetings with Jewish identity chair
If catering, place catering order
One Week Before:
Check in on status of event and conrm that the new members have a timeline of events, a
venue, food and materials list
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 145
Have a new member pitch the event at chapter
Two Days Before:
Remind Brothers of event and coordinate any necessary travel
Do any nal purchases of food
The Day Of:
Set up location early with new members
The Day After The Event:
Collect all pictures and post on social media and send to AEPi International
Brothers should reach out to thank new members
PASSOVER PROGRAM: INTERFAITH SEDER
Ideal time: Evening
Planning difculty: Moderate
Who: Brothers and Guests
Committees involved: Jewish Identity
Location: House or third party location
Budgeting: Varies by size, grant available
Pillars: Mission, Tikkun Olam
Materials needed: Tables, Chairs, Haggadah, Food
Roles for Brothers: Outreach, Cooking, Cleaning
SHORT OVERVIEW
Bring your whole campus community together to experience the Passover Seder. This is a great time
to partner with other greek organizations as well as cultural and religious interest groups on campus.
This event can be enhanced by adding any of the following:
• Assigning seats ahead of time for random groups to sit together
• Favors for Seder guests to take home
• Co-sponsors of the event to bring down the cost
PLANNING TIMELINE:
One Month Before:
Solidify date on calendar and get approval from LT
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 146
Get a budget for event from the Exchequer
Make list of potential organizations to join for the event and begin initial outreach
If not at house nd a venue (Do NOT sign any contracts without AEPi IHQ approval)
Begin promotion to Brothers
Two Weeks Before:
Finalize organizations to attend
Make list of food
Pick someone to lead the Seder
Finalize Venue
If catering place catering order
One Week Before:
Begin purchasing food and supplies for the event
Send reminders out to partner organizations
The Day Of:
Get there early to set up room and space
The Day After The Event:
Send thank you cards to organizations that participated
Collect all pictures and post on social media and send to AEPi International
PASSOVER PROGRAM: AEPASSOVER SEDER
Ideal time: Evening
Planning difculty: Moderate
Who: Brothers and Guests
Committees involved: Jewish Identity
Location: House or third party location
Budgeting: Varies by size, grant available
Pillars: Mission, Tikkun Olam
Materials needed: Tables, Chairs, Haggadah, Food
Roles for Brothers: Outreach, Cooking, Cleaning
SHORT OVERVIEW:
Plan a Seder for the local Jewish community to attend. This could include Hillel, Chabad, Jewish
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 147
Federation, local synagogues and more. This event can be enhanced by adding any of the following:
• Assigning seats ahead of time for random groups to sit together
• Favors for guests of the seder to take home
• Get organizations to co-sponsor the event to bring down the cost
• Planning the Seder during mom/dad/family weekends
• Bring Brothers together to cook the meal beforehand
• Make the Seder a Chocolate Seder
PLANNING TIMELINE:
One Month Before:
Solidify date on calendar and get approval from LT
Get a budget for event from the Exchequer
Make list of potential organizations to join for the event and begin initial outreach
If not at house nd a venue (Do NOT sign any contracts without AEPi IHQ approval)
Begin promotion to Brothers
Two Weeks Before:
Finalize organizations to attend
Make list of food
Pick someone to lead the Seder
Finalize venue
If catering place catering order
One Week Before:
Begin purchasing food and supplies for the event
Send reminders out to partner organizations
The Day Of:
Get there early to set up room and space
The Day After The Event:
Send thank you cards to organizations that participated
Collect all pictures and post on social media
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 148
PASSOVER PROGRAM: MATZAH EATING PHILANTHROPY
Ideal time: Throughout the Holiday
Planning difculty: Moderate
Who: Brothers and Guests
Committees involved: Philanthropy, Jewish Identity
Location: House or third party location
Budgeting: Reimbursable through funds raised
Pillars: Mission, Tikkun Olam
Materials needed: Tables, Chairs, Matzah, Trophy for winner
Roles for Brothers: Fundraising, set up, clean up
SHORT OVERVIEW
Utilize Passover as a time to raise philanthropy for the Ofcial Philanthropy Program supporting
the Israel Cancer Research Fund, The Jaffa institute’s Ofer House and United Hatzalah. Individuals
compete in an eating contest with Matzah. There will be an entry fee to be a part of the event as well
as a fee to watch. Brothers should also actively work to fundraise throughout the week with canning,
text-a-thons and letter writing. This event can be enhanced by adding any of the following:
• Canning for funds for the philanthropy
• Getting sponsorships
• Utilizing multiple fundraising techniques
• Setting up a CrowdChange page
PLANNING TIMELINE:
One Month Before:
Solidify date on calendar and get approval from LT
Get a budget for event from the Exchequer
Create a pitch to get the Brothers on board to fundraise
Make a goal of funds collected
Make a list of organization to reach out to
Begin marketing push
Solicit sponsorships from local businesses
Finalize venue
Two Weeks Before:
Start fundraising
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 149
Start big marketing push
Schedule text-a-thon time
One Week Before:
Purchase any necessary items
The Day Of:
Get to venue early to set up
The Day After The Event:
Send thank you notes to donors and sponsors
Collect all pictures and post on social media
WE WALK TO REMEMBER
Ideal time: A busy time on campus
Planning difculty: Easy to Moderate
Who: Brothers only or guests
Committees involved: Jewish Identity, Brotherhood
Location: Around campus and in the community. We recommend the library and
dining hall as busy areas. You can also get permission from teachers to
“interrupt” their class.
Budgeting: Free for basic, grants available for enhanced program
Pillars: Mission, Tikkun Middot, Tikkun Olam
Materials needed: “Never Forget” stickers, Holocaust educational info cards, AEPi ag,
Israeli ag (optional)
Roles for Brothers: Participate, help recruit other organizations, ask teachers for permission
to “interrupt” class, take pictures
SHORT OVERVIEW
We Walk to Remember is the largest Holocaust rememberance event on college campuses. Brothers
and other students silently walk around campus in a line. Participants wear black shirts and pass out
information about the Holocaust to spectators. This event can be enhanced by adding any of the
following:
• A Holocaust Survivor speaker
• A reading of the names of victims
• Having other Fraternities and Sororities participate
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 150
• Having other Jewish organizations participate
• Having multicultural groups participate
• Inviting school administration to participate
PLANNING TIMELINE
One Month Before:
Pick date (can be anytime in April, but Yom Hashoah is usually towards the end of the month)
Promote to Brotherhood
Reach out to AEPi IHQ with the event date to ensure your supplies arrive on time
Recruit other organizations to participate
Reach out to dining hall, library, and any other campus building to see if there are any
permissions you need to obtain
Reach out to teachers about walking through their class
Send formal invitations to school and Greek life administrators
If you are bringing a speaker, reach out to them and see if they are available and if/how much
they charge
Two Weeks Before:
Conrm which organizations will be participating
Plan the walking route
Remind the administrators you invited
Contact AEPi IHQ if materials have not yet arrived
One Week Before:
Conrm with teachers about walking through their classroom
Remind the dining hall, library, and other school buildings of the program and ask them to make
their staff aware.
Pick a meeting place for everyone to gather
Inform all participants of the meeting place
If bringing a speaker, send all logistics to them
Remind all participating organizations
Create a rainy day plan
The Day Of:
Remind all participating organizations
Bring supplies to the meeting place
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 151
Watch the weather and be ready to change plans if necessary
Communicate changes to all participants
The Day After The Event:
Send all pictures to AEPi IHQ
Send thank you notes/emails to any school administrators and other organizations who
participated
COMBATING ANTISEMITISM
Bring a former KKK member to speak to the Greek community
Ideal time: Evening
Planning difculty: Easy
Who: The entire Greek Community
Committees involved: Jewish Identity, Social, Civic Engagement
Location: On campus theater or large classroom. This program can also be done
virtually
Budgeting: $500 + ight and hotel for in person, $300 for virtual. Grant available.
Pillars: Mission, Tikkun Olam
Materials needed: Microphone, Projector depending on the size of the room and event
Roles for Brothers: Showing up, helping recruit other fraternities and sororities, greeters at
the front of the room, taking pictures
SHORT OVERVIEW
In partnership with Simon Wiesenthal Center, AEPi works with TM Garrett a German-American
author, producer, lmmaker, radio personality, human rights activist and founder of C.H.A.N.G.E,
a Memphis-based non-prot organization which engages in community outreach programs, food
drives, seminars, anti-racism campaigns and anti-violence campaigns. He will share his story about
how he was brought into and rose through the ranks of the Nazi party, and ultimately, why he left.
This event can be enhanced by adding any of the following:
• Serving food
• Inviting student government members
• Inviting school and Greek life administrators
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 152
PLANNING TIMELINE
One Month Before:
Reach out to AEPi IHQ to see if TM is available
Reach out to local Hillel/Chabad to see if they will co-sponsor and help pay
Advertise to Brotherhood
Book room on campus
Recruit outside organizations to attend
Invite school and Greek life administrators
Two Weeks Before:
Conrm room booking and A/V needs
One Week Before:
Select Brothers to be greeters
Remind outside organizations and administrators of the event
Set up a place and time to meet TM to show him to the room in which he will be speaking
The Day Of:
Buy food
Meet with TM prior to the event
Check A/V in the room
Remind outside organizations and administrators
Make sure Brothers who are greeters are where they need to be
The Day After The Event:
Send thank you notes/emails to administrators and outside organizations
Send thank you note/email to TM Garret
Send all pictures to AEPi IHQ
POTLUCK MIXER WITH AN MGC OR NPHC SORORITY
Ideal time: Evening
Planning difculty: Moderate
Who: AEPi and the sorority
Committees involved: Jewish Identity, Social
Location: On campus or at AEPi house
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 153
Budgeting: Moderate, Grant available
Pillars: Mission, Tikkun Olam
Materials needed: Food, Tablecloths, Napkins, Dishes, Silverware, Drinks, Cups, Ice
Roles for Brothers: Cooking and eating
SHORT OVERVIEW
The idea of this program is to do a cultural exchange with another organization. This program
uses food to build bridges between cultural groups. AEPi will cook “Jewish Food” and the other
organization will bring food from their culture. This program can be enhanced by doing any of the
following:
• Mixing with several organizations
• Creating subjects to talk about
• Holidays where certain foods are served
• What are the main ingredients in all of the food
• Comparing food that is being served, to aspects of culture
• Intersectionality between antisemitism and other “isms”
• Making trivia about Judaism and asking the other organization to make trivia about their culture
PLANNING TIMELINE
One Month Before:
Invite Sorority or other group
Set budget for food and supplies
Two Weeks Before:
Solidify menu
Create shopping list
One Week Before:
Get all supplies
You may need to buy groceries closer to the event, depending on what food you buy
Conrm with Sorority/organization time and place
Prepare activity
Talking subjects
Questions
Trivia
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 154
The Day Of:
Cook food
Clean house if event is being hosted there
Set up the room for the event
The Day After The Event:
Send thank you notes/emails to outside organizations
Send all pictures to AEPi International
ADL WORDS TO ACTION
Ideal time: Anytime
Planning difculty: Easy
Who: AEPi
Committees involved: Jewish Identity, Civic Engagement
Location: On campus or at AEPi house
Budgeting: $500 + food if you want. Grant available
Pillars: Mission, Tikkun Olam, Tikkun Midot
Materials needed: ADL will provide the materials needed
Roles for Brothers: Participating
SHORT OVERVIEW
Words to Action: Empowering Students to Address Antisemitism is an interactive education
program for college students designed to empower and equip them with constructive and effective
responses to combat antisemitism and anti-Israel bias, including: Stereotypes and prejudice,
vandalism, harassment, hate speech, and Anti-Israel incidents. This program can be enhanced by
adding any of the following
• Food
• Mandatory for new member class
• Invite other Greek organizations to participate
PLANNING TIMELINE
One Month Before:
Solidify date with ADL local ofce
AEPi IHQ can connect you to the ofce
Advertise to Brotherhood
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 155
Advertise to Greek community
Two Weeks Before:
Remind Brothers and new members
One Week Before:
Conrm time and place with ADL
Remind Brother and new members
Remind other Greek organizations
The Day Of:
Meet the ADL staff member and show them to the room
Clean house if event is being hosted there
Set up the room for the event
The Day After The Event:
Send thank you notes/emails to ADL and outside organizations that participated
Send all pictures to AEPi International
ISRAEL EVENTS: NEW MEMBER CLASS BIRTHRIGHT TRIP
Ideal time: First trip after new member education is completed
Planning difculty: Easy
Who: New members
Committees involved: New Member Educator, Israel Engagement, Jewish Identity
Location: Israel
Budgeting: Free
Pillars: Mission, Tikkun Middot
Materials needed: N/A
Roles for Brothers: Outreach to organize
SHORT OVERVIEW
New Member Education is an important part of the AEPi experience. There is no better way to cap
off a rst semester of AEPi than with a 10 day trip to Israel. This event can be enhanced by adding
any of the following:
• Scheduling a time during the night out to meet with Israeli Brothers of AEPi
• Doing preparatory events for the trip
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 156
• If hosted by the trip provider
• Conducting post-engagement events with the Brothers
PLANNING TIMELINE:
Six Months Before:
Coordinate the concept with a local trip provider and work with them to reserve spots
Three Months Before:
Add trip to new member syllabus
Inform new members of trip and give them one week to decide on attendance
Two and a Half Months Before:
Conrm attendance with trip provider and get new members to ll out any necessary paperwork
One Month Before:
Immediately after initiation begin pre-Israel engagement programming
Two Weeks Before:
Help Brothers with their packing list
Help Brothers organize travel to airport
During trip
Take pictures to use for chapter media
ISRAEL RUSH EVENT: HUMMUS AND HOOKAH
Ideal time: Evening
Planning difculty: Easy
Who: Brothers and potential new members
Committees involved: Rush, Jewish Identity
Location: AEPi house or third party location
Budgeting: cheap, grant available
Pillars: Mission, Fraternal Ops
Materials needed: Hookah Materials (Shisha, Rig, Hose, Coals, Tin foil, Poker), Food for the
event ( Hummus, Pita, Chips, Veggies/ Dip)
Roles for Brothers: Rushers, Logistics, Marketing, Cooking
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 157
SHORT OVERVIEW
Invite rushees out for a night of Mediterranean food and Hookah. Make sure to utilize the “pass-
around method” and look out for who might be showing signs of being ready to take a bid. This
event can be enhanced by adding any of the following:
• Get the hookah or food sponsored by a local shop
• Organize travel for the potential new members to the venue
• Allow Hillel to co-sponsor and recruit for Birthright
• Birthright recruitment is usually around rush in the Fall
PLANNING TIMELINE:
One Month Before:
Solidify date on calendar and get approval from LT
Get a budget for event from the Exchequer
Solidify venue for event
Two Weeks Before:
Start to post marketing materials
One Week Before:
Cold call potential new members to invite them to events
Conrm day and time with venue
Make shopping list and do preliminary shopping
The Day Of:
Do nal shopping
Bring potential members to the event
Have rush committee meeting to talk about potential members
Get to event early to set up
Talk about if anyone is bid ready
The Day After The Event:
Collect all pictures and post on social media
Figure out next steps and schedule with potential new members
ALPHA EPSILON PI JEWISH PROGRAMMING YEAR | 158
EVENT WITH ISRAELI BROTHERS
Ideal time: Coordinated with other chapter
Planning difculty: Easy
Who: Brothers only
Committees involved: Israel Engagement, Brotherhood
Location: Virtual
Budgeting: Free, Grant Available
Pillars: Mission
Materials needed: Computer, Wi
Roles for Brothers: Outreach, communication
SHORT OVERVIEW
Work with AEPi IHQ to schedule a virtual event with a chapter or Brothers in Israel. Play anything
from FIFA to poker and have a chance to bond with Brothers thousands of miles away. This event can
be enhanced by adding any of the following:
• Make this event into a monthly occurrence to increase the relationships built
• Make time for Brothers to meet one-on-one
PLANNING TIMELINE:
One Month Before:
Reach out to AEPi IHQ to nd a chapter to have an event with
Brainstorm virtual events you would like to do
Two Weeks Before:
Solidify date with AEPi IHQ
One Week Before:
Finalize list of events with israeli chapter
Pitch event to Brothers
The Day Of:
Remind Brothers of events
Take screenshots and pictures
The Day After The Event:
Collect all pictures and post on social media and send to AEPi International
ALPHA EPSILON PI PHILANTHROPY CHAIR | 159
PHILANTHROPY CHAIR
WHY PHILANTHROPY?
Philanthropy is one of the ways in which Alpha Epsilon Pi Brothers can work to have a positive impact
on the world around them. AEPi’s Ofcial Philanthropy program works to further the mission of Alpha
Epsilon Pi, it helps to support Jewish Communities of the world and the individuals that are most
important to us.
THE ROLE OF THE PHILANTHROPY CHAIR
The chapter’s Philanthropy Chair's rst and foremost goal is to oversee the Philanthropy Committee
and the fundraising for Alpha Epsilon Pi’s Ofcial Philanthropy Program. The Philanthropy Chair
will keep in contact with his chapters Jewish Programming associate who will assist in fundraising
techniques and success of your event.
The Philanthropy Chair will also be responsible for taking charge of or delegating the responsibility
of looking after the chapter’s CrowdChange page. This page will act as the chapter’s main tool for a
successful event.
UNDERSTANDING THE OFFICIAL PHILANTHROPY PROGRAM
Alpha Epsilon Pi commits to raising $100,000 dollars to each organization that is a part of AEPi’s
Ofcial Philanthropy Program. Undergraduate Brothers vote new organizations into the Ofcial
Philanthropy Program each year. All of these organizations work to further Alpha Epsilon Pi’s Mission.
AEPi's Ofcial Philanthropy Beneciaries are listed below:
UNITED HATZALAH
United Hatzalah of Israel is the largest independent, non-prot, fully volunteer Emergency Medical
Service organization that provides the fastest and free emergency medical rst response throughout
Israel. United Hatzalah’s service is available to all people regardless of race, religion, or national
origin. United Hatzalah has more than 5,000 volunteers around the country, available around the
clock – 24 hours a day, 7 days a week, 365 days a year. With the help of our unique GPS technology
and our iconic ambucycles, our average response time is less than 3 minutes across the country
and 90 seconds in metropolitan areas. Our mission is to arrive at the scene of medical emergencies
as soon as possible and provide the patient with professional and appropriate medical aid until an
ambulance arrives, resulting in many more lives saved.
ALPHA EPSILON PI PHILANTHROPY CHAIR | 160
ISRAEL CANCER RESEARCH FUND
Israel Cancer Research Fund (ICRF) is a nationwide charitable organization that receives its total
income from private donations. ICRF was founded in 1975 by a group of American and Canadian
researchers, oncologists, and lay people determined to harness Israel's educational and scientic
resources in the ght against cancer. Its initial purpose was to stem the "brain drain" of Israeli
researchers by providing funds for postdoctoral fellowships for young Ph.D.'s. ICRF is the only U.S.-
based charity solely devoted to supporting cancer research in Israel.
Since its inception, ICRF has provided more than $68 million to support innovative studies by Israeli
scientists. Our awardees are selected through a rigorous peer-review process that is conducted by a
world-class scientic panel. We support individuals at all of the major research institutions in Israel.
ICRF-funded researchers have been making signicant progress and have been able to develop
improved chemotherapies, advanced techniques in bone marrow transplantation, and an enhanced
understanding of tumor suppressor genes.
THE JAFFA INSTITUTE
The Jaffa Institute was established in 1982 by Dr. David Portowicz and Col. Ze'ev (Zonik) Shaham as
a private, non-prot, multi-service social agency to assist the city of Jaffa’s severely disadvantaged
children and their families. Through the Jaffa institute the ofcial philanthropy program will be
supporting the Neve Ofer Crisis Intervention House that helps at-risk children.
BEST PRACTICES FOR PHILANTHROPY
Philanthropy is the combination of giving both time and money in this way it is different than charity
and volunteering. Because of this, there are some best practices that will make any philanthropy
successful.
1. Fundraising is vital to raising money, not the event. The event is a marketing tool for your
chapter/colony to use to fundraise. Everything that is done around the event is what raises the
money. Some successful fundraising techniques are:
• A Letter Writing Campaign. The Philanthropy Chair will collect names and addresses on an
excel sheet from Brothers within the chapter (about 10 per Brother is recommended). This
list will be given to the international ofce who will send out the letters with no charge to
the chapter. All proceeds will go to the ofcial philanthropy and be credited to the specic
chapter
• Text-a-Thon. A Text-a-Thon is an event in which Brothers send out their event’s CrowdChange
link and request a donation. While not every person gives, this is an easy way to raise money
with little to know effort. 10 Brothers in an hour have raised over $2000 just by sending out a
simple copy and paste message. Your chapter’s Jewish Programming Associate can help you
ALPHA EPSILON PI PHILANTHROPY CHAIR | 161
craft this message.
• Canning. Canning is simple. Brothers will stand outside stores (Walmart, Gorcery), bars,
and on street corners, and ask for money for their event. An hour of canning once a week
has been shown to easily raise $10,000 over the course of a semester. YOU MAY NEED A
PERMIT TO CAN. Check with the store or local municipality to inquire about a permit.
2. Sponsorship is a major key to successful philanthropy. CrowdChange has a convenient system
for creating tiers in which companies can receive different marketing options that will benet
them. Every dollar of sponsorship in money or items that you receive is another dollar that can go
towards philanthropy.
3. Asking for money is okay. There is no shame in raising money for a good cause. This will be the
Brothers’ biggest hesitation in doing philanthropy. The job of the philanthropy chair is to break
that hesitation.
4. CrowdChange and OpenBook have many different resources to create successful philanthropy.
Utilize the websites and their different resources to make your life as Philanthropy Chair as easy
as possible.
5. Motivation is crucial. When talking to your chapter about doing philanthropy comes in with a laid
out plan and a motivational pitch that will get each and every Brother of the chapter excited to
make a difference in the world.
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 162
OFFICIAL PHILANTHROPY PROGRAM (OPP)
MISSION STATEMENT
The Alpha Epsilon Pi Ofcial Philanthropy
Program (OPP) is committed to supporting
Jewish causes to reinforce the Jewish ideal
of Tikkun Olam – repairing the world. As an
international fraternity, we recognize the role the
Jewish people around the world. Through our
philanthropic endeavors, Alpha Epsilon Pi strives
to give back to the Jewish community using the
Repair the World Fund to benet organizations
around the world. We aim to give back through
the OPP and foster the development of our
Brothers into responsible citizens as they become
the Jewish leaders of tomorrow.
In order to repair the world, the AEPi OPP
holds the following values in highest priority:
• Providing assistance to those without
adequate resources
• Supporting the ght against debilitating
disease
• Developing education
• Strengthening Jewish identity
• Providing opportunities for youth
• Worldwide disaster relief
WHERE DOES
THE MONEY GO?
Chapters
Money raised from
campus events,
canning, etc.
Donors
Money raised from
checks, letter-writing,
through online
thermometers, etc.
REPAIR
THE
WORLD
FUND
ALPHA EPSILON PI
FOUNDATION
OFFICIAL PHILANTHROPY PROGRAM
MISSION
STATEMENT
Program (OPP) is committed to supporting
Jewish causes to reinforce the Jewish ideal
of Tikkun Olam – repairing the world. As
an international fraternity, we recognize the
role the Jewish people around the world
Through our philanthropic endeavors, Alpha
Epsilon Pi strives to give back to the Jewish
community using the Repair the World Fund
We aim to give back through the OPP and
foster the development of our Brothers into
responsible citizens as they become the
Jewish leaders of tomorrow.
In order to repair the world, the
AEPi OPP holds the following
values in highest priority:
• Providing assistance to those without
adequate resources
•
debilitating disease
• Developing education
• Strengthening Jewish identity
• Providing opportunities for youth
• Worldwide disaster relief
#aepigivesback
Updated Sept. 2019
WHERE DOES THE MONEY GO?
A QUICK GUIDE TO AEPI'S OPP
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 163
FUNDRAISING TECHNIQUES
CAMPUS EVENT
A campus event is a great way to engage the Greek, Jewish, and campus communities. Whether
you're holding a Latkefest, Rock-a-thon, basketball tournament, or a Pie-a-Pi, these events serve as
the face of your chapter's hard philanthropic work.
Although your campus event is important, the real money is made with the three techniques below
because they reach out to audiences beyond college students.
LETTER-WRITING CAMPAIGN
Step 1: Write a letter to friends and family asking for donations to the OPP in the name of your
chapter.
Step 2: Collect 10 addresses from every Brother.
Step 3: Send both of these to HQ and we'll do the rest!
CANNING
This is the easiest way to raise money in your community! Pick stores or bars and have all Brothers
take shifts in front of these locations where they ask for small donations. Pro Tip: Bring credit card
readers!
SPONSORSHIPS
Acquiring sponsorships is a great way to cover costs for your fundraising techniques. Additionally,
also consider monetary sponsorships for fundraising.
FREQUENTLY ASKED QUESTIONS ABOUT OPP
WHERE DOES ALL THE MONEY WE RAISED GO?
All money raised by AEPi chapters goes through the Repair The World Fund as part of the AEPi
Foundation. This money is then divided equally between our Philanthropy Beneciaries.
ARE DONATIONS TO MY CHAPTER TAX-DEDUCTIBLE?
No. Individual chapters do not have the 501(c)(3) tax status that allows donations to be tax-
deductible. However, all donations to the AEPi Foundation are tax deductible and will be counted
toward your chapter's total funds raised.
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 164
HOW CAN OUR FAMILY AND FRIENDS MAKE DONATIONS?
Tax-deductible donations can be made via your chapter's custom page on CrowdChange OR via
checks made out to the AEPi Foundation with your chapter's designation in the memo line. Send
checks to "Ofcial Philanthropy Program" at 8815 Wesleyan Road, Indianapolis, IN 46268.
HOW ARE WE SUPPOSED TO PAY FOR THE LETTERS?
All chapters that contribute to the OPP can send a donation letter and an address list to jbridge@
aepi.org and we'll pay for the printing, envelopes. and postage for you! Templates for those
documents are available for download in the “For Chapters” section.
CAN WE SUPPORT JUST ONE OF THE BENEFICIARIES?
Participating in AEPi's Ofcial Philanthropy Program means raising money to give back to the Jewish
community through our current beneciaries. By raising money through the Repair The World Fund,
every chapter truly is a part of that mission.
WILL ADDING MORE EVENTS TO OUR PHILANTHROPIC EFFORTS HELP US
RAISE MORE MONEY?
Not signicantly. Although adding more events gives you more chances to raise money, your campus
events are primarily only reaching out to your Greek and student communities. Reaching out to other
audiences is paramount to increasing your fundraising total.
WHY DOESN'T OUR INCREASE IN FUNDS RAISED REFLECT THE INCREASE IN
EFFORT WE PUT IN TO OUR EVENT?
There is only so much money the average college student, even one in Greek life, can give to a
philanthropy event. In order to better raise your totals, increase your chapter's participation in other
fundraising techniques, such as letter-writing and canning!
THE PITCH: CHAPTER BUY-IN
Once you have planned your event, you must gain your chapter's support. When you present your
philanthropy plan to your chapter, you must win over your chapter quickly. Make sure to blow them
away. If you've set dened goals and pre-planned your event, you'll win over your chapter more
easily. No one likes listening to someone who is unprepared. Remember, you are selling the overall
idea AND your goals. You will plan the logistics of the event once your chapter is on board.
During your pitch, make sure your chapter knows you are a man of action and you know what it takes
to get the job done. You need to show that you will be successful and that your whole chapter will
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 165
be successful as well by following your plan. Below, you will nd two example pitches:
THE AVERAGE PHILANTHROPY CHAIR'S PITCH
“We have a philanthropy to plan. This year we're thinking about doing a basketball tournament
and inviting other fraternities to play. I need help, so if you're interested, please see me after the
meeting.“
What is wrong with this pitch? It lacks specics and details, it sounds like you are unorganized, it
makes philanthropy sound like a chore or pain, and it does not motivate anyone, including you.
THE SUCCESSFUL PHILANTHROPY CHAIR'S PITCH
“Brothers, on November 15th, we are going to host a Greek basketball tournament that will raise
$5,000 for AEPi's Repair The World Fund. I plan on having 20 fraternities, sororities, and other
campus organizations participating in the tournament. We are going to have sponsors as well. There
will be prizes. I have a plan of action and at the end of the day we will denitely raise $5,000. This
is something that, if done right, will look great on our resumes. In order to accomplish this, I need
5-6 Brothers on my philanthropy committee. Three will help with recruitment, two will help with
sponsorships, and one will help me plan the logistics of the event. I am going to pass around a sign
up sheet. If you are interested, please put down your name and we will talk after the meeting.”
What's great about this pitch?
• “Brothers, on November 15” – This shows you already have a time and date. This lets your
chapter know you are organized.
• “That we will raise $5,000” – This shows you have a goal. Hearing that you want to raise $5,000
offers your chapter a challenge and piques their interest.
• “20 fraternities, sororities, and other groups participating” – This shows you have a plan and that
you are getting your chapter involved with other organizations.
• “Sponsors” – This shows that you are taking this event to the next level.
• “Will look great on our resumes” – This gives your Brothers an incentive to help.
• “I need 5-6 Brothers, three for recruitment, two for sponsors, and one for planning logistics” –
This shows you are organized and lets Brothers know what they will be responsible for. Now your
Brothers are thinking about where they can help.
• “Put down your name and we'll talk” – This shows that there will be some sort of selection
process and that you are not just taking anyone.
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 166
PHILANTHROPY EVENT BANK
These tried and true events that have been successful at chapters of varying sizes all over the country. Feel free to tweak
these to adapt them for your own chapter. Remember that for successful fundraising, the key is in how well you execute
all of your fundraising techniques. Hosting an event is just one fundraising technique, so it needs to be accompanied
by other tactics, such as a letter-writing campaign, sponsorships or canning. Be sure to talk to your chapter’s Jewish
Programming Associate when planning your event to help maximize your success.
PHILANTHROPY EVENT BANK
#aepigivesback
These tried and true events that have been successful at chapters of varying sizes all over the
country. Feel free to tweak these to adapt them for your own chapter. Remember that for successful
fundraising, the key is in how well you execute all of your fundraising techniques. Hosting an event is
just one fundraising technique, so it needs to be accompanied by other tactics, such as a letter-writing
campaign, sponsorships or canning. Be sure to talk to your chapter’s Jewish Programming Associate
when planning your event to help maximize your success.
One-up the IM sports leagues with a tournament of your own!
Reserve a spot on or near campus where you can hold the event,
set a price for team registration, and recruit teams from Greek life
and other campus groups to play. To bring in more money,
implement monetary additions to the rules of the game, such as
paying a dollar to buy back into a dodgeball game or get an
extra player per play on the field in flag football. Additionally,
these events have the highest potential for merchandise sales.
A food sale, such as Latkafest or Dog Days, is a big money maker
if done correctly. Get sponsorships for the food and sell it on
campus for a profit. This is an easy way to build partnerships with
Hillel or Chabad on campus.
Your brothers act as the targets while everyone else takes aim!
Charge a set rate for attendees to pie a brother in the face. For
best results, offer deals for buying more pies, make sure to have a
credit card reader on hand and get the whipped cream donated
by a local business, or use shave cream for easy clean-up.
Bring the zoo to your house! Contact an exotic pet store near you
and make a deal to have them bring animals to your event.
Charge admission, set up a photo booth and let the fun begin!
Who doesn’t love a paint party? Cover up your house or another
venue with tarps, charge for admission and let the colors fly! Local
craft stores could be great sponsors for this event. Adding the
sale of neon-colored merchandise can be great for this event.
Brothers solicit donations prior to the event and then sit in a
rocking chair for 24 hours or as long as they can. Generally,
someone must be rocking at all times. You will be amazed how
much support can be garnered just for sitting!
24-HOUR FOOD
SALE
ANIMAL HOUSE
ROCK-A-THON
PIE-A-PI
SPORTS
SPLASH BASH
Updated Sept. 2019
Your Brothers act as the targets while everyone else takes aim! Charge a set
rate for attendees to pie a Brother in the face. For best results, offer deals for
buying more pies, make sure to have a credit card reader on hand and get
the whipped cream donated by a local business, or use shave cream for easy
clean-up.
A food sale, such as Latkafest or Dog Days, is a big money maker if done
correctly. Get sponsorships for the food and sell it on campus for a prot. This
is an easy way to build partnerships with Hillel or Chabad on campus.
Bring the zoo to your house! Contact an exotic pet store near you and make
a deal to have them bring animals to your event. Charge admission, set up a
photo booth and let the fun begin!
Brothers solicit donations prior to the event and then sit in a rocking chair for
24 hours or as long as they can. Generally, someone must be rocking at all
times. You will be amazed how much support can be garnered just for sitting!
Who doesn’t love a paint party? Cover up your house or another venue with
tarps, charge for admission and let the colors y! Local craft stores could be
great sponsors for this event. Adding the sale of neon-colored merchandise
can be great for this event.
One-up the IM sports leagues with a tournament of your own! Reserve a
spot on or near campus where you can hold the event, set a price for team
registration, and recruit teams from Greek life and other campus groups to
play. To bring in more money, implement monetary additions to the rules of
the game, such as paying a dollar to buy back into a dodge ball game or get
an extra player per play on the eld in ag football. Additionally, these events
have the highest potential for merchandise sales.
PIE-A-PI
24-HOUR
FOOD SALE
ANIMAL
HOUSE
ROCK-A-THON
SPLASH BASH
SPORTS
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 167
A QUICK GUIDE TO LETTER WRITING CAMPAIGNS
One of the most successful fundraising techniques we have seen amongst our chapters has been the
use of letter-writing campaigns. Check out the information below for everything you need to know
about how to set one up for your chapter! Feel free to contact Chief Programming Ofcer Jonathan
Bridge at [email protected] or at (317) 876-1913 for any questions about the process.
WHAT IS A LETTER-WRITING CAMPAIGN?
A letter-writing campaign consists of sending out letters to family and friends from each Brother’s
respective communities to explain your philanthropic endeavors, introduce your event and show
them where they can go to learn more and donate. This is a fundraising technique used not only by
our most successful chapters but by nonprot organizations, political campaigns and a numerous
other fundraising efforts. Sending out these letters is helpful because it gives you an opportunity to
provide a great amount of detail about your philanthropic efforts to a large amount of people in a
very efcient and personal way.
HOW DO WE HOLD A LETTER-WRITING CAMPAIGN?
First, collect a list of names and addresses from your Brothers. Ask for 10 addresses from each
Brother for an adequate letter-writing campaign. Make sure the addresses are in an Excel document
in the same format as the Address List Template that is available in the “documents” section on
Openbook. Next, write the letter that you will send out. A template letter that you can edit to reect
the information about your chapter’s event and efforts is also available in “documents” section
on Openbook. Finally, send the two documents to Chief Programming Ofcer Jonathan Bridge
at [email protected] and IHQ will take care of the mail-merging, printing, envelope-stufng and
postage for you, all for free!
HOW WILL PEOPLE DONATE?
In the letter, you will direct everyone to your chapter’s fundraising page on CrowdChange. After your
chapter registers on the site, an event page can be created for each philanthropy event the chapter
holds. Once your donors are on your page, there is a donation portal through which they will be
able to make tax-deductible donations to the Repair The World Fund in the name of your chapter.
Additionally, checks made out to the Alpha Epsilon Pi Foundation may be sent to the International
Headquarters ofce at 8815 Wesleyan Road, Indianapolis, IN 46268. Make sure to include the
chapter designation in the memo line!
WHO SHOULD WE SEND LETTERS TO?
This is a great way to reach out to family and friends from back home. If Brothers are struggling to
nd where these addresses should come from, remind them of a few different groups. Who gave
ALPHA EPSILON PI OFFICIAL PHILANTHROPY PROGRAM (OPP) | 168
them money for their Bar Mitzvah? You’ll have those addresses somewhere from the thank you
letters. Has anyone in the family gotten married recently? They would have had to send out wedding
invitations. Brothers often feel uncomfortable asking their parents for money, so have them ask their
parents for addresses! For anyone who is wary of asking for money in general, remind them that this
is also just a free way to publicize their event, tell the world about the great things they’re doing as
an organization and show them how to support the cause should they feel compelled to do so.
SPONSORSHIP LEVELS SAMPLE
PLATINUM ($300 OR EQUIVALENT IN GIFT CARDS OR MATERIALS)
• Company recognition in the name of the event (e.g. Company X presents the third annual
Brother Auction)
• Advertisement to run on chapter’s event page/social media/website for three months
• Two full-page ads in program
• Logo displayed on t-shirt
• Three documents to put into the guest bag
• Verbal recognition at auction
GOLD ($200 OR EQUIVALENT IN GIFT CARDS OR MATERIALS)
• Advertisement to run on chapter’s event page/social media/website for one month
• One full-page ad and a half-page ad in program
• Logo displayed on t-shirt
• Two documents to put into the guest bag
• Verbal recognition at auction
SILVER ($100 OR EQUIVALENT IN GIFT CARDS OR MATERIALS)
• One full-page ad in program
• Logo displayed on t-shirt
• One document to put in the guest bag
• Verbal recognition at auction
BRONZE ($50 OR EQUIVALENT IN GIFT CARDS OR MATERIALS)
• One half-page ad in program
• One document to put in the guest bag
• Verbal recognition at auction
FRIEND ($25 OR EQUIVALENT IN GIFT CARDS OR MATERIALS)
• One document to put in the guest bag
ALPHA EPSILON PI SPONSORSHIP LETTER EXAMPLES | 169
SPONSORSHIP LETTER EXAMPLES
Alpha Epsilon Pi, (CHAPTER DESIGNATION) Chapter
(HOUSE ADDRESS OF CHAPTER LOCATION)
(DATE)
Dear (LOCAL BUSINESS OWNER),
The Brothers of the (CHAPTER DESIGNATION) chapter of Alpha Epsilon Pi at (UNIVERSITY NAME)
are proud to present (EVENT NAME), our brand new philanthropic event. On (DATE OF EVENT), we
will be holding a (TYPE OF EVENT) on campus. All of our Brothers will also be hard at work out in
our community asking for donations. All proceeds contribute to AEPi’s Repair The World Fund, which
supports Jewish organizations all over the world.
Our Brothers pride ourselves on practicing the Jewish ideal of Tikkun Olam, or repairing the world.
We recognize the role the global Jewish community has played in shaping our lives, so we join AEPi
Brothers from chapters all around the world in raising money through our Repair the World Fund to
contribute $100,000 each to three Jewish organizations: United Hatzalah, The Jaffa Institute and the
Israel Cancer Research Fund. we will be raising $300,000 for these amazing organizations! Please
visit AEPi's website for more information about our philanthropy beneciaries and the mission of
AEPi’s Ofcial Philanthropy Program.
As a local business, we would love to have your support in our philanthropic efforts. We welcome
your help in any form, whether it be providing materials for our event, providing gift cards that can
be won as prizes, or even supporting our efforts nancially. All corporate sponsors can have their
company name on our campus promotions, and event t-shirts. Additionally, all nancial donations
are tax-deductible. Such donations must be made through the Alpha Epsilon Pi Foundation, so
let us know if you plan on donating this way. We are open to any possibilities you might have for
sponsorship and would love to sit down with your business to discuss other sponsorship ideas.
Thank you for your consideration and support. We look forward to working with your business.
Please let us know if you have any questions.
Sincerely,
(LIEUTENANT MASTER NAME) (PHILANTHROPY CHAIR NAME)
Lieutenant Master, Alpha Epsilon Pi Lieutenant Master, Alpha Epsilon Pi
(CHAPTER DESIGNATION) Chapter (CHAPTER DESIGNATION) Chapter
(LIEUTENANT MASTER'S EMAIL ADDRESS) (PHILANTHROPY CHAIR'S EMAIL ADDRESS)
(LIEUTENANT MASTER'S PHONE NUMBER) (PHILANTHROPY CHAIRS PHONE NUMBER)
ALPHA EPSILON PI SPONSORSHIP LETTER EXAMPLES | 170
Alpha Epsilon Pi, (CHAPTER DESIGNATION) Chapter
(HOUSE ADDRESS OF CHAPTER LOCATION)
(DATE)
Dear (LOCAL BUSINESS OWNER),
The Brothers of the (CHAPTER DESIGNATION) chapter of Alpha Epsilon Pi at (UNIVERSITY NAME)
are proud to present our (NUMBER OF YEARS) annual (EVENT NAME), our philanthropic event. On
(DATE OF EVENT), we will be holding a (TYPE OF EVENT) on campus. All of our Brothers will also be
hard at work out in our community asking for donations. All proceeds contribute to AEPi’s Repair The
World Fund, which supports Jewish organizations all over the world.
Our Brothers pride ourselves on practicing the Jewish ideal of Tikkun Olam, or repairing the world.
We recognize the role the global Jewish community has played in shaping our lives, so we join AEPi
Brothers from chapters all around the world in raising money through our Repair the World Fund to
contribute $100,000 each to three Jewish organizations: United Hatzalah, The Jaffa Institute and the
Israel Cancer Research Fund. we will be raising $300,000 for these amazing organizations! Please
visit AEPi's website for more information about our philanthropy beneciaries and the mission of
AEPi’s Ofcial Philanthropy Program.
As a local business, we would love to have your support in our philanthropic efforts. We welcome
your help in any form, whether it be providing materials for our event, providing gift cards that can
be won as prizes, or even supporting our efforts nancially. All corporate sponsors can have their
company name on our campus promotions, and event t-shirts. Additionally, all nancial donations
are tax-deductible. Such donations must be made through the Alpha Epsilon Pi Foundation, so
let us know if you plan on donating this way. We are open to any possibilities you might have for
sponsorship and would love to sit down with your business to discuss other sponsorship ideas.
Thank you for your consideration and support. We look forward to working with your business.
Please let us know if you have any questions.
Sincerely,
(LIEUTENANT MASTER NAME) (PHILANTHROPY CHAIR NAME)
Lieutenant Master, Alpha Epsilon Pi Lieutenant Master, Alpha Epsilon Pi
(CHAPTER DESIGNATION) Chapter (CHAPTER DESIGNATION) Chapter
(LIEUTENANT MASTER'S EMAIL ADDRESS) (PHILANTHROPY CHAIR'S EMAIL ADDRESS)
(LIEUTENANT MASTER'S PHONE NUMBER) (PHILANTHROPY CHAIRS PHONE NUMBER)
ALPHA EPSILON PI MINOR BOARD TRANSITIONS | 171
MINOR BOARD TRANSITIONS
CREATING AN EFFECTIVE TRANSITION
IT STARTS WITH NEW MEMBER EDUCATION – LEARNING THE POSITIONS
It is imperative that new members learn the ins and outs of minor board as soon as possible, usually
two weeks into their education period. This allows them to jump right in.
Consider having a minor board day where all of the chair positions have a few minutes to talk about
their position, what they do on the day-to-day, and why every member should want to be part of
their committee.
SHADOWING
As soon as your members learn about the minor board, they are ready to start adding value to your
chapter.
Try to have each new member pinpoint one or two committees, or minor board positions, that they
really want to be involved with after initiation. Allow them to join minor board meetings for those
positions and operate like any other Brother in the room. Many chapters forget that these new
members have an objective view; brand new ideas only add to the mix.
GETTING TO WORK
Chapters often say the new member education period is too early to let members plan events or
hold positions. But if not now, when? The beauty of our organization that is that we are a learning
laboratory. You will have many opportunities in AEPi, and will often fail. The important part is that
you learn from those mistakes.
Try to challenge new members to join in the planning process with the Brothers so that as soon as
they are initiated, they have a rm grasp of how to be successful as a minor board member. Start
small, consider having them plan a video game tournament or a board game night. You will, very
quickly, be able to see which members are ready to take on more work and contribute at a higher
level.
WHAT DOES THE CHAPTER NEED – SWOT ANALYSIS
One of the most important things to do as a chapter is to identify weaknesses. Just because you
have always had six brotherhood events and no philanthropy events doesn’t mean that you have
ALPHA EPSILON PI MINOR BOARD TRANSITIONS | 172
found the best balance.
The Lieutenant Master and a committee of change-makers should take a step back and conduct
a SWOT analysis. That is – when thinking about chapter programming, what have been strengths
of yours? Have you had really great Brotherhood events lately? Has your Academic Chair stepped
up and updated all of your study hour protocols and incentives for good grades? Continue by
bringing up weaknesses. Where are areas you really need to improve? Finally, follow this up with
opportunities for growth whether that is working with other organizations or nding others in the
community to partner with, as well as coming up with external threats, like the COVID-19 pandemic,
or your go-to catering location going out of business.
Once you have done this, you should be able to select chair positions or increase the size of certain
committees in order to make up ground.
TRANSITION TIME
Arguably the most important step in the entire process is sharing all relevant documentation.
A great chapter has a thorough transition document, but consider using Google Drive with
documents and resources, links to AEPi IHQ’s YouTube page, and anything else specic to the
chapter. An outgoing chair should be able to virtually hand off the folder to the new chairman and
talk about any YouTube videos from IHQ that may help. Consider using event planning forms to
document all events held and saving them in the drive in a neat and orderly fashion. This way, you
very rarely have to start from scratch and you denitely never need to reinvent the wheel.
GOAL SETTING AND ACCOUNTABILITY
All is for naught if there is no end goal in mind. Try to ask yourself, what would the best Brother of all
time do in this role? Think about the objectives/results you are trying to achieve and set goals based
off of those outcomes.
Set SMART goals and communicate them with your Lieutenant Master or the rest of your committee.
When they are written down
EXTRA LARGE for all to see you have a much better probability
of moving toward that goal. Ask for regular check-ins much before the deadline if your Lieutenant
Master didn’t already schedule them with you. It is okay to manage up!
ALPHA EPSILON PI CHAPTER BUDGET TEMPLATE | 173
CHAPTER BUDGET TEMPLATE
Fall Spring Annual
INCOME
Member Dues Income $4,800.00 $5,600.00 $10,400.00
Rate Projected member count amount
Initiation fees/Dues
$2,000.00 $900.00
Senior Dues $800.00 2 $1,600.00
Parlor Fees $0.00 $0.00 $0.00
Junior Dues $800.00 2 $1,600.00
Grants & Sponsorships 250 $250.00
Soph Dues $800.00 2 $1,600.00
COLLECTION LOSS 10% ($480.00) ($585.00) ($1,065.00)
Fresh. Dues $800.00 $0.00
TOTAL INCOME $6,320.00 $6,165.00 $12,485.00
New Member Dues
$1,000.00 2 $2,000.00
EXPENSES
parlor fees $0.00
Affiliations
TOTAL $6,800.00
AEPi Dues
1,287.00$ 521.50$ $1,808.50
AEPi Risk
Management Fees
AEPi Initiation Fees $ 980.00 $ 495.00
$1,475.00
AEPi Education Fee Rate Projected member count amount
Convention Delegates $ 250.00
$250.00
Senior Dues $800.00 1 $800.00
Conclaves $ 50.00
$50.00
Junior Dues $800.00 2 $1,600.00
IFC Dues
$0.00
Soph Dues $800.00 2 $1,600.00
Housing
$0.00
Fresh. Dues $800.00 2 $1,600.00
Rent
New Member Dues
$900.00 1 $900.00
House Repairs
$0.00
Housing Supplies
(TP, cleaning, etc.)
$0.00
Parlor Fees $0.00
Utilities
$0.00
TOTAL $6,500.00
Recruitment
Marketing
Coffee Dates
$0.00
Rush Events
$0.00
Pref Night
$0.00
T-shirts
$0.00
Social
Homecoming
$0.00
Fall Semiformal
$0.00
Spring Formal
$0.00
Sorority Mixers
$0.00
Tailgates
$0.00
Sr. Bar night
$0.00
Jewish Life
Shabbat Dinners
$0.00
Hillel and Chabad
Sponsorships
$0.00
Holocaust awareness
$0.00
Jewish Program Year
$0.00
2nd night seder
$0.00
Break Fast
$0.00
Israel
Event co-
sponsorships
$0.00
Culture Night
$0.00
Independence Day
Speaker fees
Parent
Parent Weekend
$0.00
Move in
$0.00
Newsletters
$0.00
Alumni $ 200.00 $ 300.00
Advisory Board Disc.
$0.00
Alumni Weekend
$0.00
Newsletters
$0.00
Philanthropy 100.00$ 100.00$
Philanthropy seed
money
$0.00
Athletics
Away Game
Rec league team fees $0.00
Golf outing $0.00
Academic
-$ 50.00$
Study Room Reservations $0.00
Study App $0.00
Academic Award $0.00
Professional Developme
150.00$ 150.00$
Resume building event $0.00
Alumni Careear panel $0.00
Community Service
800.00$ 800.00$
Transportation $0.00
snacks
$0.00
Civic Engagement -$ -$
Voter Drive
$0.00
Administrative
150.00$ 150.00$
Collection and
accounting services
$0.00
Fall
Spring Semester
ALPHA EPSILON PI MOCK CHAPTER INVOICE | 174
CHAPTER DUES INVOICE
AEPi Phi Delta Chapter
1234 E College Ave
Pittsbugh, PA 12345
Date of invoice: 1/15/2021
Spring Semester
BILL TO <Payment due in 30 days>
Joel Blumberg
Brother
419-321-8978
DESCRIPTION
QTY UNIT PRICE TOTAL
1
1
1
1
FRATERNITY DUES
INSURANCE/HEALTH & SAFETY FEE
CONVENTION/CONCLAVE FEE
CHAPTER DUES
1ACADEMIC DISCOUNT (GPA ABOVE 3.7)
$74.50
$124.00
$5.00
$130.00
- $25.00
$74.50
$124.00
$5.00
$130.00
- $25.00
SUBTOTAL $333.50
$308.50TOTAL
REMARKS/PAYMENT INSTRUCTIONS:
MOCK CHAPTER INVOICE
ALPHA EPSILON PI MOCK PAYMENT PLAN AGREEMENT | 175
MOCK PAYMENT PLAN AGREEMENT
MEMBERSHIP AGREEMENT ADDENDUM
PAYMENT PLAN AGREEMENT
, a Member of chapter, willingly enters into
and agrees to this payment plan. This plan consists of ve equal payments, which will be paid on or
before the dates below. At the termination of this agreement, it is understood that the entire balance
described in the membership agreement will be paid in full and that the nancial responsibilities of
the Brother will be completed.
In the event the terms of this payment agreement are not met, late fees of per week will be
assessed to the member’s account, after two missed payments the account will be turned over to a
collection agency and the member will be suspended for non-payment. All additional collection fees
will be added to my balance at this time.
Please see the payment plan listed below consists of ve equal payments of :
First payment due on or before
Second payment due on or before
Third payment due on or before
Fourth payment due on or before
Fifth payment due on or before
I (printed name) understand and agree to the terms of this payment plan.
Student Signature Date
ALPHA EPSILON PI TAX RETURNS | 176
TAX RETURNS
BE SURE TO FILE EVERY. SINGLE. YEAR.
990-N (POSTCARD)
If your association has gross receipts of $50,000 or less, the proper form to le is the Electronic
Notice (e-Postcard) for Tax-Exempt Organizations Not Required to File Form 990 or Form 990EZ
(Form 990-N).
990 EZ
If your association has gross receipts of less than $200,000 and assets totaling less than $500,000,
the proper form to le is the Short Form Return of Organization Exempt From Income Tax (Form
990EZ) or the Return of Organization Exempt From Income Tax (Form 990).
Form 990
FORM 990
If your association has gross receipts of $200,000 or more and total assets of $500,000 or more, the
proper form to le is the Return of Organization Exempt From Income Tax (Form 990).
ALPHA EPSILON PI TAX RETURNS | 177
ALPHA EPSILON PI TAX RETURNS | 178
ALPHA EPSILON PI TAX RETURNS | 179
ALPHA EPSILON PI TAX RETURNS | 180
ALPHA EPSILON PI TAX RETURNS | 181
ALPHA EPSILON PI TAX RETURNS | 182
ALPHA EPSILON PI TAX RETURNS | 183
ALPHA EPSILON PI TAX RETURNS | 184
ALPHA EPSILON PI TAX RETURNS | 185
ALPHA EPSILON PI TAX RETURNS | 186
ALPHA EPSILON PI TAX RETURNS | 187
ALPHA EPSILON PI TAX RETURNS | 188
ALPHA EPSILON PI TAX RETURNS | 189
ALPHA EPSILON PI TAX RETURNS | 190
ALPHA EPSILON PI TAX RETURNS | 191
ALPHA EPSILON PI TAX RETURNS | 192
ALPHA EPSILON PI TAX RETURNS | 193
ALPHA EPSILON PI TAX RETURNS | 194
ALPHA EPSILON PI TAX RETURNS | 195
ALPHA EPSILON PI MEMBERSHIP CONTRACT TEMPLATE | 196
MEMBERSHIP CONTRACT TEMPLATE
(ACADEMIC YEAR) MEMBERSHIP CONTRACT OF THE (CHAPTER
DESIGNATION) CHAPTER OF ALPHA EPSILON PI FRATERNITY
This contract is made herein between (Member) and the (CHAPTER
DESIGNATION) chapter of Alpha Epsilon Pi Fraternity (chapter), an unincorporated association. The
original contract, made this (day) of (month), (year), at the sole
option of the chapter, shall automatically renew each academic term that Member matriculates at
(UNIVERSITY/SCHOOL NAME).
In exchange for consideration of membership, Member understands and agrees to the obligations
of membership in the chapter. These obligations include those of a nancial nature, standards of
personal conduct, and minimum levels of participation as outlined below.
BIOGRAPHICAL INFORMATION
The following information is veried to be true and accurate. In the event that any of this information
should change, it is the undersigned’s responsibility to inform the chapter in writing of the change
and new information.
MEMBER’S LEGAL NAME:
EMAIL ADDRESS (non.edu):
CELL PHONE NUMBER:
COLLEGE ADDRESS:
CITY, STATE, ZIP:
PARENT/GUARDIAN NAME:
PARENT EMAIL ADDRESS:
HOME PHONE NUMBER:
MOBILE PHONE NUMBER:
HOME ADDRESS:
CITY, STATE, ZIP:
ALPHA EPSILON PI MEMBERSHIP CONTRACT TEMPLATE | 197
PARTICIPATION
Member agrees to attend all events deemed mandatory by the chapter’s executive board, unless
excused for good cause by the executive board, the Undergraduate Interfraternity Council, or Alpha
Epsilon Pi Fraternity (the International Fraternity). Member agrees to participate as outlined under
the "Responsibility of Brothers" section of the chapter Constitution, which may include attendance at
meetings, service on a Judicial Board, community service, and compliance with minimum standards.
Member agrees that they shall live in the chapter house once they are eligible to do so based
on university dormitory requirements and will continue to do so unless excused from living in the
chapter house by the chapter Master based upon the criteria set forth in chapter’s Constitution and
Bylaws (Governing Documents).
Upon request of the executive board or International Fraternity, Member agrees to voluntarily
recuse himself from all Fraternity activities in the event that he is under investigation or charged
with any violation of law or University conduct, until he is reinstated by either the executive board or
International Fraternity.
CONDUCT
Fraternity Ideals
Member understands and agrees that his personal conduct will, at all times, comply with the oath
he took upon initiation as a Member of Alpha Epsilon Pi. This includes the ideals of the International
Fraternity as prescribed in its rituals, motto, oath, Constitution, and Bylaws.
Rules & Regulations
Member understands and agrees that he will act in accordance with the rules and policies set
forth by the University Student Code of Conduct, the Undergraduate Interfraternity Council, the
International Fraternity, the chapter’s Governing Documents, and those set forth by the executive
board of the chapter.
Law
Member agrees that his conduct will comply with the laws of the local municipality, the state
government, and the federal government.
Insurance
ALPHA EPSILON PI MEMBERSHIP CONTRACT TEMPLATE | 198
Member understands that the International Fraternity carries certain insurance for the benet of the
International Fraternity, chapter, and Members. Member understands that failure to comply with the
conduct to which he has agreed may jeopardize that insurance coverage.
FINANCIAL
Member agrees that they shall be responsible for the timely payment of dues, late fees, nes,
damages, and any expenses incurred by the chapter on Member’s behalf for the duration of his
membership.
Dues
For the (ACADEMIC YEAR) academic year, all active Brothers of the chapter will be required to pay
dues as follows:
$
per Academic Term for In-House Brothers
$ per Academic Term for Out-of-House Brothers
$ per Academic Term for (Grade Level)
$ per Academic Term for New Members (First Academic Term)
Member dues may be subject to change occasionally, per the dues policies in the chapter’s
Governing Documents.
All dues shall be paid by (FALL DUE DATE) [, (WINTER DUE DATE),] and (SPRING DUE DATE)
unless a payment plan has been agreed to in writing by the chapter Exchequer and attached to this
agreement.
Additional Fees for Optional Events
Active Brothers may be required to pay additional fees for optional events outside the scope of
normal dues. These events shall be limited to:
- Formal/Semi-Formal
- Regional Conclaves
- AEPi International Convention
Fines & Damages
Fines and Damages may be assessed as outlined in the chapter’s Governing Documents for non-
performance of the obligations of membership. Member agrees that non-performance on any clause
ALPHA EPSILON PI MEMBERSHIP CONTRACT TEMPLATE | 199
of this contract may cause damages to the chapter which may be difcult to estimate. Member
agrees to pay all nes and damages that may be assessed by the executive board or Judicial Board
in accordance with Governing Documents within fteen (15) days.
In the event there is any damage to any property owned, rented, or leased by the chapter, the
chapter shall attempt to determine the responsible Member and shall bill them for the cost of
damages. In the event damage was caused by a guest, the Member who was responsible for the
guest agrees to pay the full cost of the repair or replacement of the damaged item(s). In the event
that the chapter cannot determine the responsible Member(s) after reasonable attempts, the cost or
repair or replacement of the damage may be charged pro-rata to each Member.
Late Fees & Collection Costs
Member agrees to pay late fees in the amount of ve percent (5%) of the amount due for any
delinquencies in excess of fteen (15) days, ten percent (10%) for any delinquencies in excess
of thirty (30) days, and fteen percent (15%) for any delinquencies in excess of sixty (60) days. If
Member’s account is delinquent of the agreed payment date, Member will be placed on suspended
status and will not be entitled to any privileges of membership including, but not limited to,
attendance at events, until the account has been paid in full or a new date is agreed to by the
Exchequer prior to delinquency. Member hereby agrees to pay for all collection costs and legal fees
that chapter may incur in the pursuit of their delinquent account.
LIABILITY
The undersigned Member agrees to release, indemnify, defend, and hold the (CHAPTER
DESIGNATION) chapter harmless from any and all liability for claims, damages, or injury to or
death of any person, or for damage to property, real or personal, known or unknown, tangible or
intangible, nancial or otherwise, arising out of, in connection with or caused by the negligence,
intentional act, or omission of the undersigned Member, and his guests or invitees.
ARBITRATION
Member agrees that any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered by the American Arbitration Association. The
place of arbitration shall be (CITY OF UNIVERSITY/SCHOOL). Judgement on the award rendered by
the arbitrator(s) may be entered in any court having jurisdiction thereof.
AMENDMENTS, REVISIONS, AND COUNTERPARTS
ALPHA EPSILON PI MEMBERSHIP CONTRACT TEMPLATE | 200
The terms outlined in this contract may be changed at the chapter’s discretion utilizing the procedure
outlined in the chapter’s Constitution.
This Agreement may be executed in any number of counterparts, each of which shall be deemed
an original but all of which together shall constitute one and the same instrument. A signed copy of
this Agreement or any other transaction document transmitted by facsimile, email, or other means
of electronic transmission shall be deemed to have the same legal effect as delivery of an original
executed copy of this Agreement or such other transaction document for all purposes.
SIGNATURES
Member warrants that he has read this contract and fully understands and agrees to follow the terms
and conditions for Fraternity Membership as outlined herein. Member further warrants that they are
over the age of majority.
Member Printed Name Member Signature Date
Master/Exchequer Master/Exchequer Signature Date
Printed Name and Position
INSTRUCTIONS
Listed by section, in order of how they appear in the document
1. Title - Insert Academic Year and chapter designation
2. Intro paragraph 1- Insert chapter designation
3. Intro paragraph 2 - Insert University name
4. Participation - Change “Responsibilities of Brothers” to corresponding section in chapter’s
Constitution
5. Financial - Dues - Insert Academic Year
6. Financial - Dues - Insert chapter dues amounts
7. Financial - Dues - Remove inapplicable dues types (out of house, by grade, etc.) as needed
8. Financial - Dues - Insert due dates for dues
9. Financial - Dues - Remove winter due date section if semester school
10. Financial - Late Fees & Collection Costs - Update late fees and past dues (word and numerical)
ALPHA EPSILON PI MEMBERSHIP CONTRACT TEMPLATE | 201
11. Liability - Insert chapter designation
12. Arbitration - Insert municipality where chapter/school is located
THINGS TO GO OVER WITH CHAPTER
Chapter agreements must be in line with Supreme Constitution and Bylaws
Chapter agreements must be in line with chapter Constitution and Bylaws
Discuss adjusting listed additional fees, chapter nes, and late fees to match chapter policy
or vice versa
Discuss adding a chapter specic payment plan for members
Discuss any other Bylaws or policies the chapter may want included in member contract
Discuss how to keep these on le for local chapter records
Discuss if chapter wants to issue once at initiation or annually with updated info
Make sure chapter understands that they need to collect non-.edu email addresses and why
ALPHA EPSILON PI NEW MEMBER CONTRACT TEMPLATE | 202
NEW MEMBER CONTRACT TEMPLATE
(ACADEMIC YEAR) NEW MEMBER CONTRACT OF THE (CHAPTER
DESIGNATION) CHAPTER OF ALPHA EPSILON PI FRATERNITY
This contract is made herein between (new member) and the (CHAPTER
DESIGNATION) chapter of Alpha Epsilon Pi Fraternity (chapter), an unincorporated association at
(UNIVERSITY/SCHOOL NAME). The original contract, made this (day) of (month),
(year), at the sole option of the chapter.
In exchange for consideration of Alpha Epsilon Pi (International Fraternity) membership, new
member understands and agrees to the obligations of new member education in the chapter. These
obligations include those of a nancial nature, standards of personal conduct, and minimum levels of
participation as outlined below.
BIOGRAPHICAL INFORMATION
The following information is veried to be true and accurate. In the event that any of this information
should change, it is the undersigned’s responsibility to inform the chapter in writing of the change
and new information.
NEW MEMBER’S LEGAL NAME:
EMAIL ADDRESS (non.edu):
CELL PHONE NUMBER:
COLLEGE ADDRESS:
CITY, STATE, ZIP:
PARENT/GUARDIAN NAME:
PARENT EMAIL ADDRESS:
HOME PHONE NUMBER:
MOBILE PHONE NUMBER:
HOME ADDRESS:
CITY, STATE, ZIP:
ALPHA EPSILON PI NEW MEMBER CONTRACT TEMPLATE | 203
PARTICIPATION
Purpose of New Member Education
The purpose of new member education is education about and integration into the chapter. New
member education focuses on topics that inform the new member of the structure, values, and
expectations of Brotherhood in the fraternity and the chapter so that they may make an informed
choice as to accepting permanent membership. Likewise, new member is given the opportunity
to get to know his fellow new members, and the Brothers of the chapter. New member agrees to
commit to learning about the fraternity, its chapters, its traditions, its members, the University, its
history and traditions, Greek Life at the University, and/or Greek Life in general and the history
thereof.
Hazing
“Hazing” is any intentional, knowing, or reckless act committed by a person, whether individually
or in concert with other persons, against any individual or group of individuals for the purpose
of recruiting, joining, pledging, initiating, admitting, afliating, or for the purpose of retaining
membership in an organization. Alpha Epsilon Pi is a non-hazing fraternity. The Fraternity’s full hazing
policy, along with the rest of the International Fraternity’s Health and Safety Policies, can be found on
the International Fraternity’s website. If, at any time, new member feels like he is being hazed, feels
uncomfortable with a new member education event, witnesses a fellow new member being hazed,
or is unsure if they or a fellow new member are being hazed, they should immediately contact the
International Fraternity at 1-800-223-2374 or by email at of[email protected].
Other Fraternal Organizations
New members may join Professional or Service Fraternities if they so choose. New member shall
not, however, have fraternal negotiations with any other social fraternity while afliated with the
International Fraternity and chapter.
Attendance
New member agrees to attend all new member and chapter events deemed mandatory by
the chapter’s executive board, unless excused for good cause by the executive board, the
Undergraduate Interfraternity Council. new member agrees to participate as outlined in the chapter’s
new member program, which may include attendance at meetings, educational opportunities,
community service, and compliance with minimum standards.
Recusal
ALPHA EPSILON PI NEW MEMBER CONTRACT TEMPLATE | 204
Upon request of the executive board, new member agrees to voluntarily recuse himself from all
Fraternity activities in the event that he is under investigation or charged with any violation of law or
University conduct, until he is reinstated by either the executive board or International Fraternity.
CONDUCT
General Conduct
New member understands and agrees that his actions no longer reect solely on himself as an
individual, but rather reect upon the entire Fraternity, and that his personal conduct will, at all times,
comply with the oath he took upon induction as a new member of Alpha Epsilon Pi.
Rules & Regulations
New member understands and agrees that he will act in accordance with the rules set forth by the
University Student Code of Conduct, the Undergraduate Interfraternity Council, the International
Fraternity and its Health and Safety Policies, the chapter’s Constitution and Bylaws (Governing
Documents), and those set forth by the executive board of the chapter.
Law
New member agrees that his conduct will comply with the laws of the local municipality, the state
government, and the federal government.
Insurance
New member understands that the International Fraternity carries certain insurance for the benet of
the International Fraternity, chapter, Members, and new members. New member understands that
failure to comply with the conduct to which he has agreed may jeopardize that insurance coverage.
EXPECTATIONS OF BROTHERHOOD
If, at the end of the new member program, new member is offered membership in the chapter and
Fraternity, there will be certain expectations associated with membership. These include, but are not
limited to, adherence to the Fraternity oath and ideals, paying dues in full and on time (see Financial
section), participation in chapter meetings and events, service to the chapter and community.
Members are also obligated to live in the chapter’s designated chapter house unless the house is at
capacity or Member is excused from living in by chapter Master based upon the criteria set forth in
the chapter’s governing documents.
ALPHA EPSILON PI NEW MEMBER CONTRACT TEMPLATE | 205
FINANCIAL
New member understands and agrees that they shall be responsible for the timely payment of dues,
nes, damages, late fees, and any expenses incurred by the chapter on new member’s behalf for the
duration of his new member education.
Dues
For the (Academic Term) academic term, all new members of the chapter will be required to pay
dues as follows:
$ per Academic Term for New Members
All dues shall be paid by (DUES DUE DATE) unless a payment plan has been agreed to in writing by
the chapter Exchequer and attached to this agreement.
All active Members of chapter are also required to pay membership dues each academic term until
they matriculate. Dues for the current term are as follows:
$ per Academic Term for In-House Brothers
$ per Academic Term for Out-of-House Brothers
$ per Academic Term for (Grade Level)
$ per Academic Term for New Members (First Academic Term)
Additional Fees for Optional Events
From time to time, new members may be asked to pay additional fees for optional events outside
the scope of normal dues. These events shall be limited to:
- Formal/Semi-Formal
- Regional Conclaves
- AEPi International Convention
Fines & Damages
New member(s) may be assessed damage charges as outlined in the chapter’s Governing
Documents for any damages related to misconduct by new member(s). In the event that damage
was caused by a guest of a new member, the new member who was responsible for the guest agrees
to pay for the full cost of repair/replacement of damaged item(s). New member agrees to pay all
ALPHA EPSILON PI NEW MEMBER CONTRACT TEMPLATE | 206
nes and damages that may be assessed by the executive board or Judicial Board in accordance
with Governing Documents within fteen (15) days.
In the event there is any damage to any property owned, rented, or leased by the chapter, the
chapter shall attempt to determine the responsible Member and shall bill them for the cost of
damages. In the event damage was caused by a guest, the Member who was responsible for the
guest agrees to pay the full cost of the repair or replacement of the damaged item(s). In the event
that the chapter cannot determine the responsible Member(s) after reasonable attempts, the cost or
repair or replacement of the damage may be charged pro-rata to each Member.
Late Fees & Collection Costs
New member agrees to pay late fees in the amount of ve percent (5%) of the amount due for
any delinquencies in excess of fteen (15) days, ten percent (10%) for any delinquencies in excess
of thirty (30) days, and fteen percent (15%) for any delinquencies in excess of sixty (60) days. If
new member’s account is delinquent of the agreed payment date, new member will be placed on
suspended status and will not be entitled to any privileges of membership including, but not limited
to, attendance at events, until the account has been paid in full or a new date is agreed to by the
Exchequer prior to delinquency. New member hereby agrees to pay for all collection costs and legal
fees that chapter may incur in the pursuit of their delinquent account.
LIABILITY
The undersigned new member agrees to release, indemnify, defend, and hold the (CHAPTER
DESIGNATION) chapter harmless from any and all liability for claims, damages, or injury to or
death of any person, or for damage to property, real or personal, known or unknown, tangible or
intangible, nancial or otherwise, arising out of, in connection with or caused by the negligence,
intentional act, or omission of the undersigned new member, and his guests or invitees.
ARBITRATION
New member agrees that any controversy or claim arising out of or relating to this contract, or the
breach thereof, shall be settled by arbitration administered by the American Arbitration Association.
The place of arbitration shall be (CITY OF UNIVERSITY/SCHOOL). Judgement on the award
rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.
ALPHA EPSILON PI JUDICIAL BOARD MANUAL | 207
JUDICIAL BOARD MANUAL
RECOMMENDATIONS FOR A SUCCESSFUL AND EFFECTIVE JUDICIAL BOARD
A committee other than the executive board should administer internal discipline. The time
consuming process of hearings, tracking down Brothers that owe the chapter money, and
exacting nes can distract the executive board from its routine business. Additionally, since the
chapter elected the executive board, its decisions can be viewed as biased, which may lead to a
deterioration of its overall power and authority.
The judicial board is autonomous, and will only recognize complaints that the executive board feels
represent the breaking of a bylaw or policy of the chapter. It is this ruling upon, and clarication
of, the unwritten rules of the chapter that is one of the key reasons for the existence of the judicial
board. For non-standard offenses such as inappropriate actions on the part of a Brother while
he is representing the chapter or any of a host of other incidents that are believed to violate a
bylaw of the chapter, but are not under the jurisdiction of any particular ofcer or Brother, it is the
responsibility of each Brother to notify the executive board. This can be done in one of two ways.
A Brother can submit a name to a member of the executive board in a signed, written description
of the situation or a Brother may appear in person before the judicial board to describe the
circumstances surrounding the submission of a Brother’s name.
PREPARING FOR THE HEARING: PARTICIPANTS
THE JUDICIAL BOARD
The judicial board should be comprised of seven members, specically two sophomores, two juniors,
two seniors and one chairman (usually the Sentinel). Members will be chosen by the Sentinel and
approved by majority vote of the executive board. The seven members should represent all interests
in the chapter so that the judicial board will be as unbiased as possible. The judicial board should be
chosen before the start of the semester to prevent having biased members chosen for an individual
hearing. To be eligible to serve on the judicial board, one must have been a Brother of the chapter
for at least one semester.
THE EXECUTIVE BOARD
There are two purposes for the executive board:
1. The executive board will be in charge of approving a judicial board by 50% vote of the entire
executive board.
2. The executive board will also serve as an appeals pallet for those who feel they were not
ALPHA EPSILON PI JUDICIAL BOARD MANUAL | 208
treated fairly by overturning a judicial board ruling by a two-thirds executive board vote.
THE MASTER
The Master is not directly responsible for the execution of the hearing other than to provide
guidance in an advisory role. He is to allow the autonomous function of the Sentinel to oversee and
guide the hearing in an efcient manner and should only step in and speak should its regulation
become out of hand. The Master does chair the approval and appeals process as part of the
function of the executive board. He may act as a witness during a judicial board. If the Master is the
defendant, the Lieutenant Master takes his place for the approval and appeal through the executive
board and acts in an advisory role during the judicial board.
THE SENTINEL
The Sentinel assembles a qualied and fair judicial board, which is approved by the executive board,
and presides as the chief justice of the hearing maintaining order and control. He may act as a
witness during the judicial board. At the beginning of the semester, he appoints a Brother, conrmed
by the executive board, to act on his behalf should he be unavailable or be the defendant.
THE BROTHER AT LARGE
The Brother at Large will act as the Brotherhood investigator in all cases regarding unbrotherly
conduct. If a Brother wishes to personally bring up someone for a judicial board, they will act as
a witness to the hearing, but the Brother at Large will conduct the investigation regarding any
accusations made and prosecute the case on behalf of the Brotherhood. He may act as a witness
during the judicial board. At the beginning of the semester, he appoints a Brother, conrmed by the
executive board, to act on his behalf should he be unavailable or be the defendant.
THE DEFENDANT
The defendant is the Brother accused of unbrotherly conduct. Examples include physically harming
another Brother, ungentlemanly acts committed against a guest, drinking and driving, substance
abuse, etc. It is up to the discretion of the executive board to determine whether or not the act is
questionable and should be heard by a judicial board.
BRINGING A MEMBER TO JUDICIAL BOARD
• A Brother may be brought to a judicial board hearing by a simple majority vote by the executive
board or by an individual Brother who requests one to executive board.
• Executive board votes on the necessity for judicial board.
• Brother at Large should be able to manage individual problems in most cases without a
judicial board.
ALPHA EPSILON PI JUDICIAL BOARD MANUAL | 209
• If a hearing is deemed necessary:
o Sentinel assembles the judicial board and nds a reasonable time to meet and gives
the defendant advance notice in a reasonable amount of time.
o Sentinel noties the defendant Brother; they are put onto immediate suspension
until judicial board if the issue has potential harm to the house, another Brother, or
themselves as deemed by the executive board.
o Brother at Large starts to take testimony of all witnesses and participants and takes
direct notes of all Brothers involved.
REQUESTING A HEARING
a. Through individual Brothers – one may get permission through the executive board to have a
hearing for unbrotherly conduct between Brothers.
b. Through the executive board – one may get permission through the executive board for
unbrotherly conduct.
THE HEARING
Agenda:
a. Brothers involved speak:
i. Brothers involved speak in turn. No interruptions. Max of 2-3 minutes each.
1. Brother at Large goes rst – states case against the defendant
2. Defendant speaks second
ii. Counter arguments. Max of 1 minute.
iii. Questions and Answers
iv. Groups Leave.
b. If any outside witnesses wish to speak:
i. Allowed inside when groups leave.
ii. 1-2 minutes max time to speak
iii. Question and answers
c. Discussion
i. Responsible or Not Responsible verdict. Are they responsible of the accusation made?
1. If responsible: Discussion of possible punishments due to involvement and
reasoning behind action.
a) Vote on nal decision/punishment if necessary
2. If not responsible: discussion is over. Did not violate any chapter bylaws or
Brotherhood expectations. No punishment given.
d. Master and Sentinel give verdict to Brothers involved
ALPHA EPSILON PI JUDICIAL BOARD MANUAL | 210
THE JUDICIAL BOARD DECISION PROCESS
The judicial board holds formal hearings to obtain facts about the incidents that have occurred. The
accused, the victim, and the witnesses are all called before the judicial board to give their accounts
of the story. It is the responsibility of each Brother to appear before the judicial board at the pre-
arranged time. If a Brother does not appear at the agreed upon time, provided the Brother was
given adequate and reasonable notice in advance, the Board will assume that he waives his defense,
and will rule based only upon the information that has been previously presented to it.
The judicial board is not a legal court of law. It must objectively decide its cases and it must avoid
accusing individuals of actual crimes. It can, though, accuse someone of action unbecoming a
Brother. Rulings like this are extremely helpful in assisting a chapter to better dene and create its
Code of Conduct.
Once all testimony has been heard, the judicial board must then decide if the accused Brother has
violated a chapter bylaw (or the chapter Code of Conduct). The judicial board must also decide upon
a discipline, if the accused Brother is rst found to have violated a chapter policy.
When a Brother feels the decision is unfair, he may reserve the right to an appeal. A judicial board
decision can be brought up for appeal by a majority vote of the chapter (the Brother and chapter
must then realize that the entire case becomes chapter knowledge). The decision can then be
overturned by a two-thirds executive board vote. If the accused Brother is then found to have
violated chapter policy, the chapter must decide upon punishment. It must be understood that in
order for the concept of a judicial board to be successful, it must have the full support of both the
executive board and the chapter. Because of this, judicial board decisions are rarely overturned.
RULES REGARDING JUDICIAL BOARD MEMBERS:
i. What is said in judicial board does not leave the room under any circumstances. Even if you
feel the meeting is run poorly or the evidence is clear cut. All witnesses, judicial board
members, and Brothers involved do not speak of what happens within discussion.
ii. The only people allowed to speak of what happened in the hearing are the Sentinel and the
Master.
iii. Act responsibly or be removed.
iv. There are no abstentions. You must vote responsible or not responsible.
v. Ignorance of law or possible injuries is not an excuse. All Brothers are responsible for own
actions.
vi. The Sentinel is to act impartial during meeting to run an efcient meeting. Sentinel is allowed
ALPHA EPSILON PI JUDICIAL BOARD MANUAL | 211
to vote and speak during discussion of verdicts, but should refrain when the defendant
is there. He may ask clarication questions if necessary.
vii. The Master or any delegate Brother approved prior by the Master are the only ones allowed
to be present during discussions of the verdict. Their purpose is to be there for procedure to
ensure the case is run properly.
viii. Any violation of the rules can and possibly will result in loss of position as well as possible
further punishments.
ix. This is not a not responsible until proven responsible system. When something is brought to
judicial board, there is most likely enough evidence to believe the accused are responsible. It
is your duty to double check the accusations made, and nd a suitable punishment for
the crime.
x. We are given the chance to be autonomous. As judicial board members, you make the best
decision for the chapter because you are given that privilege. Failure to govern one’s self can
result in a higher authority governing for us (Supreme Board, Police, School, etc.) .
AFTER THE HEARING
WILL JUDICIAL BOARD DEVISIONS BE ANNOUNCED TO THE CHAPTER?
a. Unfortunately, although most of us would like to know that punishments are handed out
to people, this defeats one of the main purposes of the judicial board. The activities of
the judicial board are very time consuming and if rulings were debated with the chapter at
each Brothers meeting, the meetings would get out of control. The Brotherhood
must have faith in its representatives on the judicial board to make the right decisions. If the
judicial board is made up of a cross-section of the chapter, its decisions should be fair. Also,
in time, standard disciplines for repetitive offenses will be developed as an outgrowth of the
judicial board’s efforts and these clarications will be announced to the chapter on a regular
basis.
b. Although specic cases and decisions will not be announced to the chapter, the Brotherhood
must be able to learn from the rulings of the judicial board. In order to achieve this, the
judicial board chairman or his representative will announce at the Brother’s
meetings, suggested guidelines of conduct the Brothers should be aware
of based upon the cases that the judicial board dealt with the week before. In
this way, a chapter Code of Conduct will begin to develop without
compromising the condentiality and integrity of the judicial board meetings themselves.
i. Appeals:
1. The executive board shall act as an appeals court in the event that the
defendant decides the punishment does not t the crime. two-third’s of executive
ALPHA EPSILON PI JUDICIAL BOARD MANUAL | 212
board can overturn the judicial board. The defendant is the only one who can ask for
an appeal. The plaintiff is not able to appeal the decision made.
SUMMARY
When the judicial board is used correctly it allows the executive board to deal with its primary
responsibility of managing the chapter while shielding the executive board from unnecessary
conict. Additionally, the creation of a separate body allows for the members of the judicial board
to be chosen purely for their ability to serve on such a board, thus allowing them to be much more
specialized than executive board members would be.
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 213
RUSH RUSH RUSH LIST & COMMITTEE
SUGGESTIONS FOR EFFECTIVE LEADERSHIP
These suggestions are guidelines that should help you improve your recruitment. They are not
mandatory, but compliance will likely lead to better results.
GOAL SETTING
Get the whole chapter on board with your rush goals. Not just how many men, but also the type of
men you are looking for. Discuss values-based recruitment and how new members can help take
your chapter to the next level.
THE QUANTITY V. QUALITY ISSUE
Quality over quantity? Quality drives quantity? Quantity drives quality? Your chapter will only get
better if you recruit men who are better than you are. That’s a bold challenge. The better you rush,
the more you can choose from. And the more selective you are, the better quality you’ll get.
RUSH COMMITTEE MEMBERS
Automatically on the committee: Rush Chair, Master, New Member Educator. Other members should
be accountable and committed, “face men”, representative of the Brotherhood. The rush committee
should be comprised of an odd-number of members.
RUSH EVENTS CHAIR
A Rush Events Chair should be appointed and responsible for handling all the logistics of planning
and executing events. The rush committee and chapter should be concerned with interacting
with potential new members, getting them to and from the events, learning about them, and
communicating the purpose and experience that AEPi offers.
FORMATTING THE RUSH LIST
Information to be included: Name, year, Jewish, hometown, major, contact information. Also be
sure to note which rush committee member is assigned to that rushee as the primary contact. The
primary contact is the directly responsible individual for this rushee.
BID RANKING SYSTEM
5 - a conrmed potential recruit 2 - outstanding bid (unsigned)
4 - being courted- been to event or “man-date” 1 - signed bid
3 - bid ready / legacy (offered bid)
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 214
BUILDING THE RUSH LIST
Use other lists that are legally available to you- (Hillel, school directory, high school lists, synagogue
lists, dorm lists, etc.). Use Brothers, parents, sorority women, and friends for recommendations.
Get contact information through Facebook “Class of” groups, mutual friends, interests, and name
searching.
RUSH COMMITTEE MEETINGS
These meetings should be held frequently with the goal of catching up on potential new member
statuses and making sure the list is up to date. All rush committee meetings must be present for
voting. A forum may be held for non-rush committee members to comment and air support or
concerns prior to the rush committee only voting meeting.
SAMPLE RUSH LIST
Bid
Rank
Name
Contact
Info
Year Jewish?
Primary
Contact
Notes
1
David
Goldberg
555-555-
5555
Fr Y Kirschtel Extremely excited
2 Sam Stein
555-555-
5555
Fr Y Glick Rushing other fraternities
3 Matt Cohen
555-555-
5555
Fr Y Orelove
Asked about pledging, bid-
ready
3 L Andrew Max
555-555-
5555
Fr Y Mizrahi
Legacy - Brother went to NYU.
Offer bid when ready.
4 Max Lerner
555-555-
5555
So Y Bigman
Went to lunch with Sam. Asked
great questions.
5
Jacob
Coblenz
555-555-
5555
Jr Y Orelove
Involved with Student
Government
5 Adam Gitlin
555-555-
5555
So ? Fleischer
Suggested by Allie, need more
info
5 Brian Roger
555-555-
5555
Fr Y Fleischer
Only wants to party, club,
needs more understanding.
Maybe next semester.
RUSH COMMITTEE AGENDA
Open Forum. Allow all Brothers to share updates, voice support or concerns on rushees.
Review the 1s. Are they still committed? Are we continuing to engage them? Have they been
helping us recruit their friends?
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 215
Review the 2s. Are they still holding on to their bid? Are we attempting to move them forward and
have conversations about accepting their bid?
Review the 3s. Were they bid? What is the next move to get them bid and have them accept? Do
they have concerns that we should know about before bringing them in to the bid room? Who would
we consider most helpful in having a conversation with them?
Review the 4s. Are they bid ready? Are they still attending events and staying interested? Do we
need to reevaluate the primary contact? Are we still interested in moving him through the process? If
needed, vote on extending a bid and moving 4s to 3s.
Review the 5s. Do we have a strategy for getting in contact? If we’ve made contact, update status
on moving him closer to a 4? Do we need to evaluate the primary contact? Are we still interested in
him?
DORMSTORMING
Dormstorming is a rush technique where Brothers go to the dorms of the rushees, knock on the
doors, engage in conversation, and encourage them to come to an event. Dormstorming should
be done every day throughout pre-rush and ofcial rush. This technique takes a lot of time and
commitment, but if carried out correctly, it will pay off.
RATIO:
2:1 – Two dormstormers to one rushee - A 1:1 ratio in the rushee’s dorm room gives the rushee
the upper hand and a 3:1 ratio is too intimidating for the rushee, therefore making him feel very
uncomfortable and may make him uncommunicative.
POINT MAN
Get in the door
Initiate the conversation
Subtly nd out info about the rushee
Close the deal (get them to an event.)
After the interaction, immediately write
down notes
BACK UP MAN
Carry the list and any yers
Scrutinize the room, looking for interest
Possibly occupy roommates or guests
After the interaction, immediately write
down notes about the person
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 216
HOW DO YOU GET IN THE DOOR?
The point man should be standing where the door opens and the backup man should be standing
next to the point man where the door hinges, because the rst thing the rushee will see is the point
man who needs to start the conversation. (Knock, knock, and knock. Rushee opens door and says,
“Yeah.”)
At this point, the point man needs to move his body forward and into the room. The dormstormers’
objective at this point is to get in the room with the rushee and with the door closed.
WHAT IS MEANT BY CLOSING THE DEAL?
Not coming to an event should not be an option for the rushee. Never give a rushee a chance to
say no. Give him a choice of either one time or another to get picked up. After applying the right
amount of pressure, if for some reason he can’t come to an event, let him know about the next event
and either invites him at that point or tells him that you will come back tomorrow and see what he is
up to. The rushee will eventually come to an event if you apply the right amount of pressure. (Don’t
become a stalker and scare him away.)
WAYS TO DORM STORM WITHOUT BREAKING THE RULES.
There are tons of ways to justify being in the dorms as someone who doesn’t live there. If you are
close with someone in the dorms or if you have an early rushee who wants to hang out in their room,
you are allowed to be there. There is not a rule against being welcoming and being a part of the
Jewish welcoming committee. If you are scared of being asked who you are by an RA, then you
probably don’t have the condence to dormstorm anyway.
COMMON QUESTIONS AND ISSUES
1. "How did you get my name?"
• “You came highly recommended by our international headquarters. I’m not sure how they got
your name, but they told us to stop by. Do you know anyone or have a relative in AEPi?”
1. “Well my friends and I are planning on going to dinner…”
• “Hey, that sounds great, everyone can come. There will be plenty of food and it is not only
free, but it’s much better than dorm food. So what time do you guys normally go to dinner…
then we’ll pick you up then.”
2. “Actually, I have a late class”
• “Oh, what class is that…when do you get out…?”
• (either) “Oh well, what is your class schedule tomorrow…great, well we are going to play
some basketball and have some dinner, will pick you up at 5:30.”
• (or) “Well that’s no problem, if you get out at 6:50 we could either pick you up from class or
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 217
pick you up from your dorm at 7:00…”
1. “Um…sounds good, but I’ll come over myself.”
• “Look, it’s no problem at all. We’ll pick you up at 6:30, you’ll come over for a little, hang out,
and we’ll take you home whenever you are ready.”
2. “I’m not really into the whole fraternity thing.”
• “It’s funny that you say that. I can honestly tell you, we have a bunch of people that didn’t
want to do the whole fraternity thing. But our fraternity is not like your stereotypical one. Look
I’m not asking you to join. I’m just saying, come over, have some free food, meet some of the
guys, and we’ll take you home whenever you are ready. You’ve got nothing to lose. Alright…
do you want us to come by at 6:00 or 7:00?”
PUTTING IT ALL TOGETHER; DORMSTORMING LIKE A PRO
Point Man: (Knocks on the door)
Rushee: (Opens the door)
Point Man: Hey, are you Alan?
Rushee: Um, yea. Why? Who are you? (You have a skeptical rushee, so you might want to take
a straight approach with him)
Point Man: I’m Gregg and this is Josh. We are from AEPi. As you might know, fraternity rush is
coming up and we wanted to meet you. So, what are you up to? (Try to get off the rush
topic and nd stuff out about him)
Rushee: Um…how did you get my name? (The rushee is not following your plan and is
skeptical because you are at his door)
Point Man: We have a list of names that our national gives us, and you came highly recommended.
Do you know someone in AEPi? (Apply any of the above answers to the rushee’s
question)
Rushee: No. (Work with the rushee when he is being cold and try to get him off of rush)
Point Man: Oh well, somehow they got your name. (You can try a different reason or move on) So,
anyway…what are you up to?
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 218
Rushee: Hey, look I’m not into the whole frat thing. (Once again, he has avoided the question
and basically said to go away)
Point Man: (You might want to try to be very forward and blunt and get passed the tension) I’m
not asking you to rush, nor am I asking you to join. We are simply here to introduce
ourselves and invite you over to hang out.
Rushee: Oh well, thank you anyway, but I don’t want to waste your time. (That means if you
want me you are going to have to try harder)
Point Man: Look, we are going to be watching the basketball game and playing pool tomorrow
night…I understand you aren’t interested in rushing. But listen, tomorrow, we’ll
pick you up at 6:00 and you’ll come over for a little while. You’ll meet the guys,
eat some free food, and we’ll take you back whenever you want to go. You have
nothing to lose…do you want us to pick you up at 6:00 or 6:30? (Tell the rushee
you understand him. Then explain that there is no downside to coming over. Tons of
Brothers join a fraternity that never planned on it; they just need to get to the house)
Rushee: Well, I don’t know. I have a lot of studying to do. (Convince me)
Point Man: (Give him one more push) Just come over for a little bit. We’ll pick you up and take
you home whenever you want. What time should we come by?
(Once again, that question only leaves an actual time)
Rushee: Alright.
Point Man: Ok then, we’ll pick you up at 6:15.
COLD CALLING
Cold calling is a rush technique wherein a member of the rush committee calls a prospective rushee
out of the blue, when you only have a name and a telephone number. This will be difcult and
uncomfortable the rst time. If you practice though, you will be rewarded with more rushees at your
events.
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 219
COLD CALL GOALS:
GET HIM TO THE EVENT
GET INFORMATION OUT OF HIM
MAKE HIM FEEL COMFORTABLE
OPENER:
No matter how good you are, you are about to catch someone totally off guard, who has no idea
who you are, which is why you need to be prepared with your opener. Make sure you double check
their name.
INTRODUCE YOURSELF AND THE FRATERNITY.
Suggested Opener: “Hey, is this Josh?” (Yea), “What’s up Josh, this is Gregg from AEPi, the Jewish
Fraternity on campus, How’s it going?”
You can gure out of many things with this opening. Judging on their response, you can gure
out if they are Jewish, they know anything about AEPi, and their general level of comfort.
QUESTIONS UPON QUESTIONS
Like dormstorming, small talk is easy if you ask questions upon questions.
“Hey, I hope I didn’t catch you at a bad time, what are you up to?” (See if you can get them
talking; if so, follow the dormstorming guidelines to get information.)
“SO WHERE DO YOU LIVE?”
“WHERE DID YOU GO TO HIGH SCHOOL?”
“DO YOU KNOW WHICH DORM YOU ARE IN YET?” “HAVE YOU DECIDED ON A MAJOR?”
“DO YOU PLAY ANY SPORTS?”
“WHAT ARE YOU DOING THE REST OF THE SUMMER?”
Remember; listen to their questions so that you can ask follow up questions. And take down
comprehensive notes.
CLOSE THE DEAL: (ACHIEVE YOUR PRIMARY GOAL)
INVITATION TO THE EVENT
This is very similar to that of dormstorming. Extending the invitation without giving an option of
“no.”
“So anyway, we’re going to be having this back to school barbeque at the house on Sunday
around 1:00. You mentioned that you didn’t live too far away. I’ll tell you what, I’ll come by around
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 220
12:45 and pick you up, to show you where the house it.”
VOLUNTEER WHERE YOU GOT THEIR NAME
“You know, I don’t remember where we got your name, it may have been from a youth group
of someone who is currently in AEPi. Were you in a youth group, or do you know someone in AEPi?
Whoever it was, they must have thought you were cool and thought we should contact you.”
PUT IT ALL TOGETHER: COLD CALLING LIKE A PRO
OPENER:
Active: “Hi, is Jon there?”
Response: “Yea, who is this?”
Active: “This is Gregg, a friend of his.”
Response: “Hold on, Gregg.”
Jon: “Yea, this is Jon
Active: “Jon, this is Gregg. I am calling from the AEPi at UCSB, how’s it going?” (If it is spring
semester, introduce yourself like they should know who you are… “Jon, it’s Gregg from
AEPi, what’s up?”)
CARRY THE CONVERSATION (GET THEM TALKING)
Active: “Hey, I hope I didn’t catch you at a bad time, what are you up to?”
Jon: “Oh na, it’s all good. Just chillin.”
Active: “Oh, alright. Looking forward to getting off to school.”
Jon: “Yea, for the most part.”
Active: “Have you picked a major yet?”
Jon: “Na, still undeclared.”
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 221
Active: “Yea, well that’s typical. Most people don’t declare until end of sophomore year.”
Jon: “Ah, okay, cool.”
Active: “What have you been up to this summer?”
Jon: “Went on a road trip with my high school buddies.”
Active: “Cool. Where did you go?”
Jon: “All over the place for about three weeks.”
Active: “Sounds like fun.”
Jon: “Yea, it was cool.”
Active: “Any idea when you are headed up to school?”
Jon: “Yea, move in day for the dorms is, like the end of the month.”
Active: “What dorm are you gonna be in?”
Jon: “Haven’t found out yet.”
CLOSE THE DEAL:
Active: “Oh, I see. Hey look, a bunch of my friends are gonna be getting together in LA this
weekend, what are you up to?”
Jon: “I was planning on going out with some friends Friday night, but nothing Saturday.”
Active: “Perfect, we’re going to a club Saturday night. I can pick you up at either 8:00 or 8:30
and we can carpool to meet up with the guys.”
Jon: “Um….I guess 8:30 is cool.”
Active: “Alright, just your address is ne and I’ll pull it up on Waze/Apple Maps.”
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 222
Jon: “123 Yellow Brick Road. Los Angeles.”
Active: “Perfect, then I will see you at 8:30 Saturday night and introduce you to some of the
guys.”
Jon: “Alright, take it easy.”
Active: “You too. Bye.
EVENTS & CONVERSATIONS
PRE-PLANNING
Take time to put together a compelling campaign. Your t-shirts and materials speak volumes about
your chapter. Make sure that your message is tasteful, compelling, and accurate. Keep your niche
market in mind. Your yers, social media, website, and tabling should all follow suit.
EVENTS
Make sure events are interactive and communicate the value of fraternity. Consider using events that
are already established on campus, such as sporting events or Hillel events. Get to know as many
rushes and make sure they are meeting each other, too. Remember,
Rush committee should be picking up rushes and dropping them off. Rush Events Chair is
responsible for the logistics.
PASS AROUND
Rushes should not be left alone. Introduce a rushee to other Brothers based on common interests
and conversations that will be interesting.
RUSH ETIQUETTE
Don’t: use inside jokes, talk fraternity business, be dramatic, talk poorly about other fraternities or
organizations, call a recruit a new member or rushee.
Do: use and remember his name, make him feel comfortable, be honest about the fraternity and
what it has to offer, talk positively about your Greek experience, sell the benets of what Greek life,
fraternity, and AEPi have to offer
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 223
INDICATORS OF INTEREST
If the rushee says “we”, infers future plans with AEPi, asks and is interested in how the fraternity
works, recommends friends, or invites Brothers to hang out- he is likely ready for a bid. Make sure
that that’s communicated to the rush committee so they can follow up.
Question Response
Money, Money, Money
Payment plans are available and many Brothers
are on them. It’s money you would be spending
anyways. When we put it together, we get more
bang for our buck.
Grades
We value academics- it’s at the core of what
we’re about. We are all students, and this is an
invaluable support system that will help you.
Brothers have taken the classes you’re taking
and can help you study and succeed. Being in a
fraternity will teach time management.
Other friends, obligations, etc.
We value being involved on campus. In fact,
[Brother x] is President of [student org on
campus]. We encourage it. We want cultured
and enriched members. This isn’t supposed
to take away from other parts of your life- only
enhance it.
Not a "frat" guy
What is a “frat guy”? I never thought I’d be
in a fraternity either. We stand for something
important- living our values. Put aside
preconceived ideas- we’re here to change those.
We’re a diverse group.
Doesn't have the time
Find out what he feels he will have to give up to
be an AEPi. Then refer to money, grades, other
obligations, etc.
Parents won't let them
Explain to your parents what the fraternity
experience is actually about- not what they
think it’s about. Refer to money, grades, other
obligations if those are parent’s concerns, too.
Maybe next semester
This is a great experience that means so much to
everyone in it. We
have Brothers who held off who regret not
having as much possible
in the fraternity as possible. Offer to bring that
Brother in for a
conversation. Ask why they are looking to put it
off and address the
issue.
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 224
NEXT LEVEL
TEN WAYS TO TAKE RECRUITMENT TO THE NEXT LEVEL
1. Power circle. Get the Brothers together with laptops and some pizzas and build your list. Gather
new names and information about rushees.
2. Contact other chapter for leads. Share information and rush leads with other chapters in the
area.
3. Incentivize rush goals. Offer cash prizes and gift cards for anyone who can come through
with a new list or whoever brings out the most new guys. Extend these offers outside of the
Brotherhood to sororities.
4. Business cards. Include rush logo, Schedule, and Contact Information. Make sure they are
professional and t in wallets.
5. Utilize network. Invite girls, alumni, and friends of the Fraternity to events to help promote your
chapter.
6. Hillel/Chabad. Make sure to recruit at other student organizations. Have the chapter go to
“Welcome BBQs” and Shabbat dinners to meet potential new members.
7. Viral videos. Hype up your rush events with cool and funny videos promoting the chapter and
your event.
8. Coffee date rush. Don’t just rely on events. Remember you are making friends. Take a rushee
out to lunch or to the gym.
9. Space out at events. Don’t bunch up at rush events. Make sure all the rushees are interacting
with Brothers and are engaged.
10. Nightly emails. Send out nightly emails to the chapter updating them on who you are rushing
and upcoming events.
BID ROOM
1. Master sets up bid table. Use AEPi symbols (Flag, lamp of knowledge, new member pin, bible,
etc.)
2. Master is facing the door and there are two empty seats across from him.
3. The sponsor brings the potential new member to the bid room and knocks (not ritual knock on
the door).
4. Master calls in the potential new member and the sponsor. Asks the potential new member to sit
down and the sponsor sits next to him.
5. The Master will ask:
• “How was your night?” (Response)
ALPHA EPSILON PI RUSH RUSH RUSH LIST & COMMITTEE | 225
• “Do you know why you are here?” (Response)
• The Master then slides the bid card with pen across the table and says: “This is for you.”
(Pause)
6. Wait for the potential new member to speak. Allow as much silence as necessary.
7. Address any concerns.
8. Always remember:
• Give it a shot, you have nothing to lose.
• The guys think you’re great. They voted unanimously.
9. When the potential new member leaves the room make sure the Brothers congratulate him.
10. Don’t stop recruiting him as soon as he has a bid.
ALPHA EPSILON PI MOCK RUSH SPONSORSHIP PACKET | 226
MOCK RUSH SPONSORSHIP PACKET
(MONTH DAY, YEAR)
The Alpha Epsilon Pi Fraternity is a non-prot organization that produces the future leaders of
America on over 150 campuses worldwide. We take great pride in our history and our heritage,
dating back to 1913 when the rst chapter was started at New York University. Today, we proudly
boast one of the highest grade point averages internationally, a strong commitment to philanthropy
and awareness, and an undergraduate Brotherhood of roughly 10,000.
Our chapter, at (UNIVERSITY/SCHOOL NAME), has worked very hard over the years to build a strong
Brotherhood that will continue to achieve greatness. Each semester, we are given the opportunity to
open our doors to students not yet afliated with our organization, and select a limited number of
highly motivated leaders, with strong morals, values, and will to nd success in all aspects of life.
With this recruitment period, a rare opportunity to capture inexpensive exposure for local and
national businesses is made available through the use of our organizations’ marketing tools. Over the
years of innovation and trial and error, we have formulated the most successful marketing campaign
in order to reach the entire (NUMBER OF UNDERGRADUATE STUDENTS AT UNIVERSITY/SCHOOL)
plus undergraduate student body at (UNIVERSITY/SCHOOL NAME), as well as the majority of the
(CITY OR LARGER COUNTY). We are proud to offer the use of our marketing campaign to your
business in order to generate the business results you desire.
Enclosed is a sponsorship package which includes information of the advertising made available
through our organization. I hope that your business will consider this great opportunity of exposure
while supporting our (SPRING/FALL) (YEAR) recruitment period. If you have any questions, please
contact me. My contact information is listed below.
Sincerely,
(NAME)
(POSITION)
Alpha Epsilon Pi Fraternity
(PHONE NUMBER)
ALPHA EPSILON PI MOCK RUSH SPONSORSHIP PACKET | 227
EXPOSURE OPPORTUNITIES
The information listed below are the various exposure opportunities followed by the advertising packages available.
(BELOW, YOU WILL LIST OFF THE TYPES OF EXPOSURE YOU CAN OFFER)
Men’s rush shirt: 120 count
Women’s rush shirt: 100 count
Rush yers: 1,000 count
Kickoff party yers: 1,000 count
Rush pamphlets: 500 count
Banner: One rush event & kickoff party, provided by business. Max size: 8 ft. x 4 ft.
Rush video: displayed during rush events. Posted on Facebook.
(BELOW THAT, OFFER BUNDLE DEALS WHICH A BUSINESS CAN PURCHASE FROM YOU WITH A
SPECIFIC DONATED AMOUNT)
OPTION 3: $500 & UP
2” x 4” logo on all shirts
Logo on 1,000 kickoff party yers
Logo on 1,000 rush yers
Logo on 500 rush pamphlets
Rush video
Links on facebook
Banner
OPTION 2: $350
1” x 2” logo on the two shirt styles
Logo on 1,000 kickoff party yers
Logo on 1,000 rush yers
Banner
OPTION 1: $250
1” x 2” logo on one shirt style of your choice
Logo on 1,000 kickoff party yers
Banner
Options may be altered and negotiated. Terms will be documented in contract.
ALPHA EPSILON PI MOCK RUSH SPONSORSHIP PACKET | 228
THE MISSION OF ALPHA EPSILON PI
The mission of Alpha Epsilon Pi is to provide education, resources and training to the future
leaders of the world’s Jewish communities. This mission is demonstrated every day through acts of
Brotherhood, Tzedakah (charity), social awareness and support for Jewish communities and Israel.
Alpha Epsilon Pi was founded to provide opportunities for the Jewish college man seeking the
best possible college and fraternity experience. We have maintained the integrity of our purpose
by strengthening our ties to the Jewish community and serving as a link between high school and
career.
Our heritage stems from one source: young Jewish men banding together in allegiance. The
fraternity can be a home away from home, providing the same stabilizing and guiding values that
students previously gained from their families. Jewish students search out Alpha Epsilon Pi because
it is a Jewish fraternity. Since our founding in 1913, more than 102,000 men have worn the badge of
Alpha Epsilon Pi and each year, approximately 3,000 undergraduates perform the Ritual of Initiation,
which remains the same ritual adopted decades ago.
Perhaps of greater importance, Alpha Epsilon Pi provides education, resources and training to
develop leadership for the future of the Jewish community. Tomorrow’s Jewish leaders are in our
chapters today. These are the young men who must be counted upon to support Jewish causes and
to prepare to be one of tomorrow’s Jewish leaders, so that they may aid themselves, their family,
their community and their people.
Throughout our history, the fraternity setting has served as a “learning laboratory,” a testing ground
for young men who later become leaders in business, education, government, religion and science.
A goal of our fraternity is to help each student to develop character, responsibility and a proper set
of values through living together in Brotherhood. Alpha Epsilon Pi prepares young men for their role
in life as responsible citizens.
Therefore, our basic purpose is to provide the opportunity for a Jewish man to be able to join
a Jewish organization whose purpose is not specically religious, but rather social and cultural
in nature. Alpha Epsilon Pi is a Jewish fraternity and Brotherhood in Alpha Epsilon Pi is open
to all who are willing to espouse its values and mission.
ALPHA EPSILON PI MOCK RUSH SPONSORSHIP PACKET | 229
CONTRACT AND RECEIPT
This contract binds the Alpha Epsilon Pi Fraternity (CHAPTER) chapter with
on (date), in an agreement for the sum of $ for option #
Notes:
Name:
Company:
Phone number:
Address:
Signature:
Tax id number: _ _ - _ _ _ _ _ _ _
(NAME)
Master
Alpha Epsilon Pi Fraternity
(CHAPTER)
(PHONE NUMBER)
(EMAIL)
(NAME)
Rush Chairman
Alpha Epsilon Pi Fraternity
(CHAPTER)
(PHONE NUMBER)
(EMAIL)
ALPHA EPSILON PI MOCK RUSH SPONSORSHIP PACKET | 230
AMENDMENTS, REVISIONS, AND COUNTERPARTS
The terms outlined in this contract may be changed at the chapter’s discretion utilizing the procedure
outlined in the chapter’s Constitution.
This Agreement may be executed in any number of counterparts, each of which shall be deemed
an original but all of which together shall constitute one and the same instrument. A signed copy of
this Agreement or any other transaction document transmitted by facsimile, email, or other means
of electronic transmission shall be deemed to have the same legal effect as delivery of an original
executed copy of this Agreement or such other transaction document for all purposes.
SIGNATURES
New member warrants that he has read this contract and fully understands and agrees to follow the
terms and conditions for involvement in the chapter’s new member Program as outlined herein. New
member further warrants that they are over the age of majority.
New Member Printed Name New Member Signature Date
Master/New Member Educator Master/New Member Educator Date
Printed Name and Position Signature
INSTRUCTIONS
Listed by section, in order of how they appear in the document
1. Title - Insert Academic Term and chapter designation
2. Intro paragraph 1- Insert chapter designation
3. Intro paragraph 2 - Insert University name
4. Financial - Dues - Insert Academic Year
5. Financial - Dues - Insert new member dues amount
6. Financial - Dues - Insert due date for new member dues
7. Financial - Dues - Insert Member dues amount
8. Financial - Dues - Remove inapplicable dues types (out of house, by grade, etc.) as needed
9. Financial - Late Fees & Collection Costs - Update late fees and past dues (word and numerical)
10. Liability - Insert chapter designation
ALPHA EPSILON PI MOCK RUSH SPONSORSHIP PACKET | 231
11. Arbitration - Insert municipality where chapter/school is located
THINGS TO GO OVER WITH CHAPTER
New member agreements must be in line w/ Supreme Constitution and Bylaws
New member agreements must be in line w/ chapter Constitution and Bylaws
Discuss adjusting listed additional fees and late fees to match chapter policy or vice versa
Discuss adding a chapter specic payment plan for new members
Discuss any other Bylaws or policies the chapter may want included in new member contract
Discuss how to keep these on le for local chapter records
Make sure chapter understands that they need to collect non-.edu email addresses and why
ALPHA EPSILON PI MEMBERSHIP OATH | 232
MEMBERSHIP OATH
I am 18 years of age. I make my own informed decisions, and my actions are my own. I am seeking
initiation into the Alpha Epsilon Pi Fraternity, a voluntary membership organization. I have read,
understand, and will comply with the obligations below.
I understand that any social activity or interaction carries certain inherent risks such as but not limited
to transmission of communicable disease and causing emotional anxiety or psychological stress. I
understand that Alpha Epsilon Pi Fraternity does not oversee or control my social activities and that I
am responsible for making positive social decisions.
I understand that in addition to following all federal, state and local laws, my membership is
contingent on following the rules and policies of Alpha Epsilon Pi, which are never intended to
modify or conict with applicable law. I agree to comply with the Supreme Constitution, and bylaws
of Alpha Epsilon Pi as well as all rules, regulations and policies set forth by Alpha Epsilon Pi. I agree
to indemnify and hold harmless Alpha Epsilon Pi Fraternity and all corporate entities covered under
its insurance program for any claims, suits, or costs incurred as a result of any of my actions that are
illegal, negligent, or in violation of The Alpha Epsilon Pi Health and Safety Policies; which may be
found at https://www.aepi.org/health-and-safety/.
I acknowledge and understand that the Alpha Epsilon Pi Fraternity expects each member to act
in accordance with the ideals, oath, and ritual of the fraternity, and that conditions of membership
absolutely prohibit any violation of its health and safety policies. I acknowledge that I have read
and understand the policies and that that violation of any of these policies will jeopardize my
membership in the Alpha Epsilon Pi Fraternity.
I agree to voluntarily recuse myself from all fraternity activities upon the request of the chapter’s
executive board or International Fraternity in the event that I am under investigation or charged with
any violation of law or University misconduct, until I am reinstated by either the executive board or
International Fraternity.
I acknowledge that during the initiation ceremony I will take a solemn oath which outlines the ideals
of Alpha Epsilon Pi. I understand that, taking that oath obligates me to live a life according to the
ideals described therein and that failure to do so may result in a termination of membership. I
recognize that Alpha Epsilon Pi’s mission is to provide education, resources and training to the future
leaders of the world’s Jewish communities. I have read and agree to carry out the mission of Alpha
ALPHA EPSILON PI MEMBERSHIP OATH | 233
Epsilon Pi.
I acknowledge and understand that new member and Brotherhood pins I receive are the property of
Alpha Epsilon Pi Fraternity, and must be returned upon demand.
I agree to live in the chapter house once I am eligible to do so based on university dormitory
requirements and will continue to do so unless excused, in writing, from living in the chapter house
by both the chapter Master and Alpha Epsilon Pi Fraternity based upon the criteria set forth in the
fraternity’s governing documents.
I authorize Alpha Epsilon Pi Fraternity, in its sole discretion, to use photographs or other materials in
which I am included for publicity purposes, and waive any claim against Alpha Epsilon Pi Fraternity
and its agents.
I agree that any nancial or legal disputes which may arise between Alpha Epsilon Pi Fraternity and/
or its afliated entities and me shall be resolved in accordance with the Alpha Epsilon Pi Fraternity
claim and dispute resolution plan, which requires that matters be resolved by arbitration upon
demand of either party. I acknowledge that a copy of the plan is available to me here.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 234
NEW MEMBER PROGRAM
STATEMENT OF PURPOSE/WELCOME:
Welcome to a Commitment for a Lifetime. This is Alpha Epsilon Pi’s guideline to having a safe but
challenging new member program that includes rituals that have been carried out for over 100 years
to exciting new spins to better educate our potential new members. Please read the entire guide
before beginning so that you have a better grasp of what is expected. But most important of all,
remember to have fun – they may soon be your Brothers, the leaders of your chapters, and the best
men at your wedding.
The goal of the new member program is education. The informed New Member Educator will
bear this in mind at all times. Such an educational program is not childish in its approach and is
appropriate for the academic setting in which all fraternities are situated. This fact will help to
establish for fraternities the reputation of maturity for which they are continuously striving. Programs
of subjugation and harassment, which merely train and condition the new member, will in no way
maturely educate the new members for their future role as active Brothers. When this occurs, the
program has failed.
This packet contains everything that one needs to know in order to plan an effective and appropriate
program. It contains suggested guidelines for the chapter to follow. Remember, though, the
New Member Educator and the Master are ultimately responsible for EVERYTHING that happens
involving the new members. This includes the actions of any "rogue" Brothers who choose to take
matters involving the new members into their own hands.
The following program was designed to help chapters organize the best new member experience.
It is based on a time-table that is adjustable by size from ve to eight weeks[1]*. Furthermore,
everything contained in this packet is safe, legal, and permissible if properly followed. Anything
added to this program by the chapter must be rst submitted to the Executive Ofces for review that
it is within the guidelines of the Alpha Epsilon Pi Health and Safety standards on hazing and alcohol
(see enclosure at the end of this packet).
ALPHA EPSILON PI NEW MEMBER PROGRAM | 235
THE MISSION OF ALPHA EPSILON PI
The mission of Alpha Epsilon Pi is to provide education, resources and training to the future
leaders of the world’s Jewish communities. This mission is demonstrated every day through acts of
Brotherhood, Tzedakah (charity), social awareness and support for Jewish communities and Israel.
Alpha Epsilon Pi was founded to provide opportunities for the Jewish college man seeking the
best possible college and fraternity experience. We have maintained the integrity of our purpose
by strengthening our ties to the Jewish community and serving as a link between high school and
career.
Our heritage stems from one source: young Jewish men banding together in allegiance. The
fraternity can be a home away from home, providing the same stabilizing and guiding values that
students previously gained from their families. Jewish students search out Alpha Epsilon Pi because
it is a Jewish fraternity. Since our founding in 1913, more than 102,000 men have worn the badge of
Alpha Epsilon Pi and each year, approximately 3,000 undergraduates perform the Ritual of Initiation,
which remains the same ritual adopted decades ago.
Perhaps of greater importance, Alpha Epsilon Pi provides education, resources and training to
develop leadership for the future of the Jewish community. Tomorrow’s Jewish leaders are in our
chapters today. These are the young men who must be counted upon to support Jewish causes and
to prepare to be one of tomorrow’s Jewish leaders, so that they may aid themselves, their family,
their community and their people.
Throughout our history, the fraternity setting has served as a “learning laboratory,” a testing ground
for young men who later become leaders in business, education, government, religion and science.
A goal of our fraternity is to help each student to develop character, responsibility and a proper set
of values through living together in Brotherhood. Alpha Epsilon Pi prepares young men for their role
in life as responsible citizens.
Therefore, our basic purpose is to provide the opportunity for a Jewish man to be able to join
a Jewish organization whose purpose is not specically religious, but rather social and cultural
in nature. Alpha Epsilon Pi is a Jewish fraternity and Brotherhood in Alpha Epsilon Pi is open
to all who are willing to espouse its values and mission.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 236
PROGRAM EXPLANATION:
The program consists of three phases: Alpha, Epsilon, and Pi. They are each unique in the way that
the chapter interacts with the new members and in the events and education that are provided. The
length of the program will be determined by a combination of size and ability of each individual
chapter.
1
ALPHA
The rst phase of the new member program is Alpha. This is the introduction to AEPi, but also the
introduction to Greek Life as a whole, and what the campus community provides to their students.
This is the phase where the new members meet and bond with their class, learn basic Greek and
local history, and elect a new member board. It begins with inductions and nishes with the big
Brother ceremony.
EPSILON
Phase two is encapsulated in Epsilon. This is the bulk of the program, as new members will learn
about the infrastructure of the fraternity, while bonding further with the entire Brotherhood.
Education includes executive board positions and duties, minor board structure and what each
individual can do to further the cause of AEPi. This is also a time to set goals in order to get
everyone on the same page and unied through the difcult part of the program and into the future.
New members will plan and execute a Brotherhood event, as well as a charity social event so they
have experience in the main aspects of the fraternity. This phase begins with a goal-setting session
and ends with a Charity Mocktail event.
PI
Honesty is the heart of the AEPi’s values and thus is the nal step in becoming a full-edged Brother.
In this phase, new members will be given a rush seminar and go through a Jewish Heritage event
in order to explain to the new members why AEPi was created and why it is important to be vigilant
about adhering to the mission. This will be a time when everyone will come to realize their strengths
and weaknesses and understand that what may not be able to be accomplished individually, can
be more achievable as a Brotherhood. For example, there is an event called Reverse Candle Pass/
Weakest Link where members will admit where they think they are the weakest, but then other
members will have the opportunity to talk about that members’ strengths. The idea is that by this
point, everyone will be able to be extremely honest with each other. This phase begins with a rush
seminar and ends with initiation.
1
Estimated length: chapter <40 = 5 weeks I 40-80 = 6-7 weeks I >80 = 8 weeks.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 237
AEPI HEALTH AND SAFETY POLICIES
AEPi’s chapters and members follow the Health and Safety Policies below.
As a fraternity dedicated to developing leadership for Jewish communities and based in Jewish
values, we take seriously our obligation to "Love Your Neighbor as Yourself" (ךומכ ךערל תבהאו). As a
Jewish fraternity, one of the values of our teachings we hold most important is that all human beings
are fashioned b’tselm Elohim, in the image of G-d.
During their initiation ceremony, each member took an oath to act in accordance with the ideals,
oath, and ritual of the Alpha Epsilon Pi Fraternity. As such, Alpha Epsilon Pi expects that members
act kindly and respectfully toward others. All members are expected to maintain a culture and
environment where they and their fellow chapter members can achieve their potential.
Members shall not infringe on others’ rights of property, privacy, and peaceful enjoyment. Members
shall strive to be good neighbors and community members; which shall include, but not be limited
to, compliance with Fraternity policies, laws and ordinances, and reasonable University rules and
regulations.
CONFLICT RESOLUTION
Members shall endeavor to promptly and peacefully resolve any and all interpersonal conicts with
others using all reasonable courses of action including, but not limited to, personal interaction, use
of chapter processes such as mediation by the Brother at Large and Judicial Board, use of University
mediation services, and engagement of Alpha Epsilon Pi Fraternity staff.
GENERAL SAFETY
Members shall strive to keep themselves and others out of harm’s way and shall not engage in any
excessively risky behaviors, nor shall they allow their guests to engage in these behaviors.
Members are expected to maintain safe, secure, and healthy environments for their fellow members
and guests.
Members are expected to comply with local building and re codes and exercise care with regard to
security and general safety. They shall make good faith efforts to promote re safety in their facilities
and in any venues that they utilize for chapter functions.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 238
HAZING POLICY
Members, new members, Alumni, and guests must not permit, encourage, coerce, glorify, or
participate in the hazing or abuse of members, new members, potential members, or guests.
The term “hazing” means any intentional, knowing, or reckless act committed by a person,
whether individually or in concert with other persons, against any individual or group of individuals,
regardless of afliation, whether or not committed on Alpha Epsilon Pi/chapter property, for the
purpose of recruiting, joining, new member education, initiating, admitting, afliating, or for the
purpose of retaining membership in an organization that causes an individual or group of individuals
to do any of the following, regardless of a person’s willingness to participate:
• Be coerced to violate federal, state, provincial, local law, or Alpha Epsilon Pi policy.
• Be coerced to consume any food, liquid, alcoholic liquid, drug, or other substance in any non-
customary manner which subjects the individual or group of individuals to a substantial risk of
emotional or physical harm which includes but not limited to sickness, vomiting, intoxication, or
unconsciousness.
• Endure brutality of a physical nature, including but not limited to whipping, beating, paddling,
branding, dangerous physical activity, or exposure to elements or endure threats of such conduct
that results in mental or physical harm.
• Endure brutality of a mental nature, including but not limited to activity adversely affecting the
mental health or dignity of the individual, sleep deprivation, exclusion from social contact or
conduct that could result in extreme embarrassment or endure threats of such conduct that
results in mental or physical harm.
• Endure any other activity which adversely affects the health and safety of an individual, including
but not limited to the disruption of academic performance or class attendance, required
designated driving programs, line ups, calisthenics, or personal, physical, or nancial servitude.
SEXUAL MISCONDUCT
Members, new members, and guests must comply with all federal, state, provincial, and local laws
related to sexual misconduct. This is including, but not limited to, denitions around consent, sexual
violence, sexual harassment, domestic violence, dating violence, stalking, and sexual exploitation.
The employment or use of strippers, exotic dancers, or similar, whether professional or amateur, at
any fraternity activity or event as dened in this policy is prohibited.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 239
ASSAULT AND BATTERY
No chapter, member or guest shall engage in assault and battery, as dened in the state statues in
which they are located nor shall they engage in or encourage others to engage in violence against
others nor threaten violence against others.
WEAPONS
The chapter and its Members, new members, and Guests must comply with all federal, state,
provincial, local laws and campus policy as it relates to rearms, reworks, and explosive or
incendiary devices.
No weapons of any kind, including replicas or models made to look like weapons, are ever permitted
in a chapter facility or at a chapter event, whether owned or obtained legally or not. This includes,
but is not limited to, guns, ame throwers, swords, axes, hatchets, knives (except eating and cooking
utensils), ammunition, explosives, bb guns, air ries, slingshots, bows and arrows, pepper spray,
Tasers, or anything else which might be considered a weapon.
ALCOHOL AND DRUGS
In any activity or event sponsored or endorsed by the organization:
• Members and guests must comply with all federal, state, provincial, and local laws. No person
under the legal drinking age may possess, consume, provide, manufacture, sell, or be provided
alcoholic beverages.
• Members and guests must follow federal law regarding illegal drugs and controlled substances.
No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other
controlled substances.
• Alcoholic beverages must either be: (1) provided and sold on a per-drink basis by a licensed
and insured third-party vendor (e.g., restaurant, bar, caterer, etc.); or (2) brought by individual
members and guests through a bring your own beverage (“BYOB”) system.
• The presence of alcohol products above 15% alcohol by volume (“ABV”) is prohibited on any
chapter premises or at any event except when served at an event outside of the chapter premises
by a licensed and insured third-party vendor.
• Common sources of alcohol, including bulk quantities, which are not being served by a licensed
and insured third party vendor, are prohibited (e.g., amounts of alcohol greater than what a
reasonable person should consume over the duration of an event).
• Alcoholic beverages must not be purchased with Alpha Epsilon Pi funds or funds pooled by
members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.).
• An Alpha Epsilon Pi chapter must not co-host or cosponsor, or in any way participate in, an
ALPHA EPSILON PI NEW MEMBER PROGRAM | 240
activity or event with another group or entity that purchases or provides alcohol, illegal drugs, or
controlled substances.
• A chapter must not co-host or co-sponsor an event with a bar, event promoter, or alcohol
distributor; however, a chapter may rent a bar, restaurant, or other licensed and insured third-
party vendor to host a chapter event.
• Attendance by non-members at any event where alcohol is present must be by invitation only,
and the chapter must utilize a guest list system. Attendance at events with alcohol is limited
to a guest-to-member ratio not to exceed 3:1 and must not exceed local re or building code
capacity of the chapter premises or host venue.
• Any event or activity related to the new member joining process (e.g., recruitment, intake, rush,
etc.) must be substance-free. No alcohol or drugs may be present if the event or activity is related
to new member activities, meetings, or initiation into an Alpha Epsilon Pi, including but not
limited to “bid night,” “Big/Little” events or activities, “family” events or activities, and any ritual
or ceremony.
• Members or guests must not permit, encourage, coerce, glorify, or participate in any activities
involving the rapid consumption of alcohol, such as drinking games.
DRIVING AND MOTOR VEHICLE OPERATION
Whenever possible, chapters and members should utilize public transportation or transport service
(busses, trains, cabs, etc.) when transportation is necessary for fraternity events or activities.
Any individual who drives or otherwise provides transportation in conjunction with Alpha Epsilon Pi
activities shall obey all applicable motor vehicle laws, including, but not limited to, those concerning
vehicle safety, vehicle operation, insurance and the transportation and consumption of alcoholic
beverages. Operators must ensure that vehicles are roadworthy, in proper operating condition, not
overloaded and are driven in a safe manner. Operators must ensure that all occupants are properly
utilizing seatbelts and other safety equipment.
All members shall only drive motor vehicles for which they are licensed, endorsed, and insured to
legally operate and shall not lend or allow others to use vehicles if they do not meet these standards.
Members shall not operate any vehicle(s) which require a Commercial Driver’s License (CDL), pilot’s
license of any kind, motorcycle license, or other specialty endorsements as part of any chapter
activity nor shall they utilize vehicles for towing or hauling unsecured loads.
All use of personal vehicles shall be strictly voluntary and the sole responsibility of the vehicle owner/
operator. Any claims that may arise are the sole responsibility of the vehicle owner and/or driver.
Drivers and vehicle owners should be advised that the fraternity does not provide insurance for
ALPHA EPSILON PI NEW MEMBER PROGRAM | 241
nor does it assume any liability for claims or injuries to persons, damage to property, or damage to
vehicles arising from the use of their personal vehicles in connection with any fraternity activities. All
drivers should agree and provide written proof that they have personal automobile insurance with
limits that comply with local law on any vehicle which they own or use
Members shall not operate, park, store, or allow others to park or store any motorized vehicle(s)
inside of any fraternity premises at any time.
Where chapters maintain “Safe Driver”, “Sober Driver”, or “Designated Driver” activities,
participation should be on a strictly voluntary basis and all drivers and/or vehicle owners should be
provided with a copy of this Driving & Motor Vehicle Operation policy prior to participation.
MEMBERS' PERSONAL PROPERTY
The use of personal property in fraternity activities shall be strictly voluntary and the sole
responsibility of the owner. The fraternity assumes no liability or responsibility for any loss or damage
to any personal property of members or guests even if used in conjunction with fraternity activities.
MEDIA
Members, new members, and guests must ensure that all content that they publish or promote is
truthful, respectful, appropriate, and fosters a positive image of Alpha Epsilon Pi. No chapter or
member shall use websites, publications, or media platforms to promote or encourage participation
in any event or action that would violate any term of the Alpha Epsilon Pi Policies.
GOOD SAMARITAN POLICY
“I am my Brothers’ keeper.” A Brother’s conduct should proceed from Jewish teachings and
ethics, and a sense of goodwill and Brotherhood. It is the policy of the fraternity that a Brother
should immediately seek emergency assistance when an individual’s appearance or conduct would
reasonably cause one to be concerned for another person’s well-being. A Brother who acts as a
“Good Samaritan” shall receive amnesty from expulsion by the fraternity, providing that his actions
occurred before emergency responders were otherwise made aware of the situation.
RETALIATION
Retaliation against any individual – members and non-members – for reporting, inquiring, or
cooperating with a report around a violation of the Risk Management Policy is prohibited.
Retaliation is any action, statement, or behavior that is designed to punish an individual for ling
a compliance report, cooperating with a compliance investigation, seeking guidance regarding a
ALPHA EPSILON PI NEW MEMBER PROGRAM | 242
compliance concern, or to deter one from taking such action.
POLICY DISTRIBUTION
Alpha Epsilon Pi shall distribute its Health and Safety Policies to its members on an annual basis. A
copy of the Health and Safety Policies are available here.
CHAPTER POLICIES
CHAPTER RELATIONSHIP
Alpha Epsilon Pi Fraternity, Inc. does not control and does not supervise the day-to-day activities
of Brothers, chapters and colonies. Each chapter and colony is a self-governing, nancially self-
sufcient association and comprised of students of the institution at which they are enrolled or
students based in a particular locale. These chapters and colonies are responsible for their own
debts and obligations. Under the governing documents of Alpha Epsilon Pi Fraternity, Inc., each
chapter or colony selects and initiates its own Brothers, elects its own ofcers, establishes its own
bylaws, operates and determines its methods of operation, and otherwise governs its own affairs,
subject only to those bylaws and operations being consistent with the Supreme Constitution,
Bylaws, and any other policy of Alpha Epsilon Pi Fraternity, Inc. The autonomy of a chapter or colony
in organizing, determining and conducting its own operations through a democracy is part of an
educational process that adds to collegiate life and to the development and rening of life and
leadership skills.
If a chapter or colony operations are not consistent with the Policies and Guidelines of Alpha Epsilon
Pi Fraternity, Inc., Alpha Epsilon Pi Fraternity, Inc. has the right to determine whether that chapter or
colony will continue to be recognized by Alpha Epsilon Pi Fraternity, Inc. as an afliate or whether
its Brothers shall have any association with Alpha Epsilon Pi. In some situations, after an action by a
chapter or colony has occurred that is inconsistent with the Policies and Guidelines of Alpha Epsilon
Pi Fraternity, Inc., a probationary status may be designated by Alpha Epsilon Pi Fraternity, Inc. In
probationary situations, the chapter or colony continues to be a self-governing, nancially self-
sufcient association of collegiate students. If the chapter or colony refuses to voluntarily accept the
probationary status, AEPi has the authority to revoke the charter of that group. If an afliate ceases
to be recognized by Alpha Epsilon Pi Fraternity, Inc. as an entity associated with it, but that group
of collegiate students nonetheless continues its operations, they do so without any afliation to or
authority from Alpha Epsilon Pi Fraternity, Inc. or Alpha Epsilon Pi.
AGENCY
No chapter or colony of Alpha Epsilon Pi, and no individual Brother thereof, is or has the authority
ALPHA EPSILON PI NEW MEMBER PROGRAM | 243
to act as an agent of Alpha Epsilon Pi Fraternity, Inc. unless such representation is expressly stated in
writing by Alpha Epsilon Pi Fraternity, Inc. with a precise description of any such relationship.
CONTRACTUAL AGREEMENTS AND ADDITIONAL INSUREDS
No chapter, member, or housing organization may enter into any written or oral contract or nancial
agreement using the name of the fraternity (“Alpha Epsilon Pi”). This includes without limitation such
agreements as university agreements, leases, contracts, hold harmless agreements, liability releases,
account statements, purchase orders, and hotel or banquet contracts. As the fraternity’s insurance
does not afford protection for outside parties, no chapter, member, or housing organization may
enter into any written or oral agreement under which the responsibility or liability of some party
other than the fraternity is assumed. Additional Insured status under the fraternity’s insurance
requires the prior agreement of both the fraternity and its insurers.
UNIVERSITY RECOGNITION
Most often, Alpha Epsilon Fraternity, Inc. chapters are composed of students at one college or
university, and are registered with each institution as a recognized student organization. However,
this is not a requirement for a chapter to be recognized by the international ofce. In certain
circumstances, the fraternity recognizes a chapter without university recognition. Some chapters are
composed of students attending different institutions in the same local area.
Alpha Epsilon Pi Fraternity, Inc. is committed to collaborating with those colleges and universities
where it recognizes chapters composed of students at those institutions. However, neither the legal
right of the fraternity to charter and maintain chapters, nor the right of students to be members
of those chapters, is dependent upon university afliation or recognition. The fraternity strongly
supports, and reserves the right to defend the constitutional rights of our Brothers to associate with
one another in the pursuit of our social, educational, religious and cultural ends.
HOST INSTITUTION INDEMNIFICATION
Alpha Epsilon Pi Fraternity, Inc. (Fraternity) will not defend or indemnify any college or university
host institution against the institution’s negligence. In addition, no chapter, chapter ofcer, chapter
advisory board member, or House Corporation ofcer may execute agreements, contracts, or
documents on behalf of the Fraternity that would bind or otherwise obligate the Fraternity. Pursuant
to the Federal Volunteer Protection Act, 42 U.S.C. §§1450-14505, college or university host
institutions may not hold Alpha Epsilon Pi volunteers, at any level, liable for harm resulting from a
negligent act or omission of a volunteer who was acting within the scope of their responsibilities as
an Alpha Epsilon Pi volunteer.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 244
MEMBER POLICIES
Each member of Alpha Epsilon Pi has agreed to be bound by the following policies.
CONDUCT
Members are expected to follow all federal, state and local laws as well as the rules and policies of
Alpha Epsilon Pi, which may be found in the Supreme Constitution and bylaws of Alpha Epsilon Pi
as well as all rules, regulations and policies set forth by Alpha Epsilon Pi. Each initiated member
has taken a solemn oath which outlines the ideals of Alpha Epsilon Pi. They are therefore obligated
to live a life according to the ideals described therein and further agree to carry out the mission of
Alpha Epsilon Pi; “to provide education, resources and training to the future leaders of the world’s
Jewish communities.”
VOLUNTARY RECUSAL
All Members have agreed to voluntarily recuse themselves from all fraternity activities upon the
request of the chapter’s executive board or International Fraternity in the event that they are under
investigation or charged with any violation of law or University misconduct and continue to do so
until they are reinstated by either the executive board or International Fraternity.
LIVE-IN
All Members have agreed to live in the chapter house once they are eligible to do so based on
university dormitory requirements and to continue to do so unless excused, in writing, from living
in the chapter house by both the chapter Master and Alpha Epsilon Pi Fraternity based upon the
criteria set forth in the fraternity’s governing documents.
PHOTO/MEDIA
Alpha Epsilon Pi Fraternity is authorized, in its sole discretion, to use photographs or other materials
in which members are included for publicity purposes.
DISPUTE RESOLUTION
Any nancial or legal disputes which may arise between Alpha Epsilon Pi Fraternity and/or its
afliated entities and members shall be resolved in accordance with the Alpha Epsilon Pi Fraternity
claim and dispute resolution plan, which requires that matters be resolved by arbitration upon
demand of either party. A full copy of the dispute resolution plan may be found here.
Note that every university, municipality, state, and federal law must be followed at all times,
even if not explicitly named in this packet. Any time an above law prohibits any action in this
packet, it will not be condoned, and you should notify the executive ofce in order to nd an
ALPHA EPSILON PI NEW MEMBER PROGRAM | 245
appropriate substitute for that event.
If an idea/event would look bad published in the newspaper or social media, DON’T DO IT. In
fact, every event should be framed in the reverse — If the newspaper, social media or a parent
got ahold of the event, they should be praising AEPi for its great work and great educational
process.
Whatever trends you set will be the tradition moving forward. IF there is a chance someone
could take it and push the boundaries even further. Please talk to your consultant before any
event in which you feel you may not be completely in control of. Remember the responsibility
of any incident, regardless of who is involved during this period, falls on the New Member
Educator and the Master.
PHASE I: ALPHA
Time allotted: 10-14 days based on the size of the chapter
EVENTS:
1. Induction and rst meeting
2. AEPi history day
3. Get to know your campus
4. Step in step out/crossing the line
5. New member class elections and second meeting
6. Team building day
7. Big Brother ceremony
EDUCATION:
1. “Immortal 11”
2. Good & welfare
3. New member pin
4. Mission statement
5. FSL on campus
6. Robert’s rules of order
7. Meaning of a big Brother
8. Health and safety policies
ALPHA EPSILON PI NEW MEMBER PROGRAM | 246
ASSIGNMENTS:
1. New member elections
2. Choose big Brothers
3. Interviews (number of Brothers/number of weeks= consistent amount of interviews over the entire
new member program)
4. GreeklifeEDU
PHASE II: EPSILON
Time allotted: 18-28 days based on the size of the chapter
EVENTS:
1. Goal setting/web of responsibilities
2. Minor board day
3. Life skills
4. High/low night
5. Dinner with the executive board
6. Brotherhood/new member Shabbat dinner
7. AEPi local history night
8. Charity mocktail
EDUCATION:
1. Executive board
2. Minor board
3. Chapter history
4. Coat of arms
5. Greek alphabet
ASSIGNMENTS:
1. New member project
2. Executive dinner prep
3. Alumni outreach
4. “Points on a map” – highlight or pinpoint every chapter in AEPi
1
1
Optional event during the AEPi history night to show how large the AEPi chapter base is.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 247
PHASE III: PI ~ HONESTY
Time allotted: 7-14 days based on the size of chapter
EVENTS:
1. Rush Seminar
2. New member-planned Brotherhood event
1
3. Jewish heritage museum
4. Reverse candle pass/weakest Link
5. New member retreat
• Building for the future/nding your strengths
• Cares into the re
• Web of Brotherhood
6. Initiation
1) INDUCTION / FIRST MEETING
Time of Day: Anytime, preferably nighttime
Description: New members start their journey using AEPi’s Induction Ritual. All information
can be found in the Ritual Book. The rst meeting with an overview of education
and Good and Welfare to follow
Length: 2 hours
Materials: Ritual Books, ritual gear, new member notebooks
Brothers: All for inductions, only New Member Educator and committee for meetings
Education: AEPi history and values, good & welfare
1. Induction can be found in the ritual manual
2. The rst meeting should be a formal introduction to the new members, and can include
education and/or a broad overview of the process
a. You must discuss all anti-hazing procedures in place, including but not limited to:
i. 1-800-BAD-AEPI
ii. Health and Safety Policies in this packet
iii. Always tell the Master ASAP if you feel uncomfortable
iv. Headquarters is a phone call away, and is here to help
v. They should complete GreeklifeEdu in week one
1
This task should be assigned and explained by the minor board day in Phase II at the latest.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 248
b. Assign the educational modules to be completed throughout new member education.
They should include:
i. History
3. International History
a. WATCH THE WHOLE YOUTUBE VIDEO
b. Nov 7, 1913 NYU Washington Square Arch
c. Immortal 11
d. First three chapters & rst non-North American and why
e. All states and countries we are in
f. Conclaves/conventions
g. Milestones
4. Local History
a. When chapter was founded and who the FFs were
b. Families
c. Interviews
d. Highlights/Milestones
ii. Health & Safety
1. GreekLifeEdu
2. All AEPi Health and Safety Policies and manual
3. Local Policies
4. How to Call 911
5. Case Studies for each area
a) Sexual assault/abuse prevention
b) Alcohol abuse prevention
c) Illegal drug use prevention
d) Bystander Intervention
e) Good Samaritan Law
f) Fire/Safety/Security
g) Hazing Prevention
6. Bring in members of the community such as local law enforcement (A
good new member activity may be to reach out and schedule it for
the class)
iii. Operations
1. Executive board expectations (One-Pagers) - Shadowing
2. Minor board expectations
a. Post-it method for event creation
ALPHA EPSILON PI NEW MEMBER PROGRAM | 249
b. Event planning
c. Grants/Scholarships from HQ
3. Constitution
4. Rush
5. Goal setting
6. Chapter meeting/Robert’s Rules of Order
7. Dues/budgeting
8. Judicial board
9. Alumni Engagement
10. HQ Involvement - Who you will meet and interact with
iv. Tikkun Olam (Repair the World)
1. Philanthropy Seminar
2. Community Service Seminar
3. Get to know the Jewish community
4. Jewish Partners - Birthright etc
v. Tikkun Middot (This is a working title - it means Repair oneself spiritually, or
simply personal development)
1. Professional Development
2. Life Skills (List some ideas)
3. Mental Health on Campus
4. Academics
5. Getting involved in other orgs on campus
vi. Values of AEPi
1. Mission Statement
2. Five core values
3. Pin/badge
4. Gold & Blue
5. Good & Welfare
6. Coat of Arms (COFA)
7. Greek alphabet
2) AEPI HISTORY DAY
Time of Day: Any time
Description: Find the AEPi International History video on YouTube, either the short or the full-
length version. This will give the new members a better idea of the organization
they are joining.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 250
Length: 1-2 Hours
Materials: Consider building out a worksheet so they can easily follow along.
Brothers: New Member Educator to give worksheet
Education: Immortal 11, where and when AEPi was founded, and more history
3) GET TO KNOW CAMPUS
Time of Day: Daytime
Description: This event is used to give new members a chance to meet the necessary
resources on campus including Greek life, mental health ofce, academic help or
tutoring center
Length: 1-2 Hours
Materials: None
Brothers: New Member Educator and Brother Master
Education: FSL on Campus, resources
This day should include:
1. Meeting FSL Staff if applicable - Set up a meeting with staff
2. Greek organizations
3. Landmarks on campus
4. Resources on campus
• Library
• Tutoring center
• Mental Health Services
4) CROSSING THE LINE/ STEP IN STEP OUT
Time of Day: Anytime
Description: New members are stood in a line or circle and the New Member Educator has
a list of prepared questions. The new members step forward when the
situation at hand applies to them. New members may ask questions as well. This
should be followed by a Good & Welfare
Length: 45 minutes
Materials: Prepared questions
Brothers: All are encouraged to attend Crossing the line (This allows new members to
bond with as many active Brothers as possible)
ALPHA EPSILON PI NEW MEMBER PROGRAM | 251
Education: General bonding, and the values of honesty, humility, and mutual helpfulness
CROSSING THE LINE/STEP FORWARD
DIALOGUE
(Form a large circle around the outside of the room)
New Member Educator: What we have just formed is an honesty trust circle. For this activity, we will
all be sharing our thoughts through non-verbal communication. Even though we won’t be speaking,
this activity can trigger strong emotions. As a group, we have created a comfortable atmosphere
where people are willing to share their feelings in order to help us better understand each other.
When I read a statement that applies to you, please step into the circle, I will then say, “step out”
and you will take your place back in the outside circle. If at any time you do not feel comfortable
making the walk, then you don’t have to; it is your choice.
For example, if I say “step in if you are Jewish,” you would step into the circle if it applies to you.
With that said, I would like to thank you in advance for your complete silence in the honesty trust
circle. Everything said within our circle will stay here, but I encourage you to use the information you
learn about people today as a gateway to getting to know them better.
We will begin now.
STEP IN…
BACKGROUND:
If you are from [name state the school is located]
If you were born outside the US/ Canada/ Other country the chapter is in
If you have moved more than twice
If you were Valedictorian of your high school
If you enjoyed your high school experience
If you have lost touch with friends from high school
If you do not want to live where you grew up
If you were part of a Jewish Youth Group
If you had a Bar Mitzvah
ALPHA EPSILON PI NEW MEMBER PROGRAM | 252
FAMILY:
If you are an only child
If you are the oldest/youngest child
If you were adopted
If your parents are divorced or separated
If you feel you are not good enough in your parent’s eyes
If you consider [name of school] more of a home than your hometown
If you have had someone in your immediate family pass away
If you are not the rst person in your family to attend [name of the school]
If you are the rst person in your family to go to college
ACADEMICS:
If you had a 4.0 in high school
If [name of the school] was your rst choice
If [name of the school] was your last choice
If you’ve made Dean’s List at [name of the school]
If you’ve made President’s list, or all A’s, at [name of the school]
If you’ve ever been on academic probation
If academics are your number one priority at [name of the school]
If you have ever knowingly violated a [name of school] policy
If you have ever cheated academically
If you are not satised with your major, but your parents want you to study that
If you are sticking with a major you don’t care for anymore because it’s easier to nish than restart
If you plan to go to graduate school after graduation
If you are not sure what you want to do after graduation
If you are paying for school yourself
If you have ever considered transferring
If Alpha Epsilon Pi is one of the reasons that you didn’t transfer
RELIGION:
If you consider yourself spiritual
If you go to worship service regularly
If religion is not part of your life
If you believe in God
If you don’t believe in a God
If your religious views differ from your parents
If you have ever doubted your religion
ALPHA EPSILON PI NEW MEMBER PROGRAM | 253
If you keep Kosher
POLITICS:
If you are a Republican
If you are a Democrat
If you are unsure of where you stand politically
If you have strong political beliefs
If you are a different political afliation than your parents
If you believe that abortion should be legal
If you think marriage should be between a man and woman
If you have a family member/close friend who has served in the US military or IDF
If you have lost a family member while on active duty
ALCOHOL:
If you lead a drug and alcohol free lifestyle
If you ever made a decision under the inuence that you now regret
If you have ever knowingly been in the car with someone who was driving under the inuence
If you have ever driven a car under the inuence
If you have ever gotten in trouble with [name of your school]
If you have ever been arrested
If your parents know you drink
If you know someone who abuses alcohol or drugs at [name of your school]
If you have helped someone who has a drinking problem
If you know someone who has been sexually assaulted or abused
School Life:
If you still live with your freshman year roommate
If you have met lifelong friends at [name of the school]
If you consider yourself highly involved in other organizations
If your number one priority at [name of your school] is the organizations you are in
RELATIONSHIPS:
If you are in a relationship/single
If you have ever been in love
If you don’t want to get married
If you regret your rst time
If you are comfortable dating someone outside your race/religion/culture
If you consider yourself something other than heterosexual
ALPHA EPSILON PI NEW MEMBER PROGRAM | 254
ALPHA EPSILON PI:
If Alpha Epsilon Pi is the only organization you’re involved in
If you applied rush more than once for Alpha Epsilon Pi
If you feel like you have lost touch with your friends since joining our fraternity
If AEPi is not your number one extracurricular activity
If you have ever felt or currently feel overwhelmed by AEPi
If you see this organization as dening your [name of school] career
If you feel comfortable with the leaders in AEPi
If your priorities have changed since getting into AEPi
If your view of AEPi changed when you got into the organization
If you wish you were more involved in AEPi
If you have ever considered dropping AEPi
If you think most people in this organization don’t know your name
If someone has looked down on you for being in a fraternity
If you ever felt like you were part of a clique in AEPi
If you have a good relationship with your Big/Little presently or in the past
If you are or have been on Exec Board
If you are or have been on the rush committee
If you are or have been a Minor Board Chair
If you think AEPi is heading down a positive path
WRAP UP:
If you have not stepped in yet
If you lied about something you stepped in for
If you were reluctant to step in for something
If you wish you had stepped in for something but didn’t
If you learned something new about someone else in the circle
If you are proud of the letters A E Pi
Now is the time to encourage everyone to call out their own, if they’d like. Anyone can share a “step
in if…”
ALPHA EPSILON PI NEW MEMBER PROGRAM | 255
5) ELECTIONS / MEETING #2
Time of Day: Preferably Sunday Night
Description: Elect new member class Master, Exchequer, [New] Brother at Large
Length: As long as the elections need to be (Under 2 hours)
Materials: Description of what positions entail, paper and pen to vote by closed ballot.
Once this is done, the New Member Educator should run them through what the
meetings should look like, as well as introduce the idea of a big Brother
Brothers: New member education committee and/or executive board
Education: Robert’s rules of order, meaning of a big Brother
1. Typically, a new member class consists of a class Master, Exchequer, and Brother at Large, but
may consist of more members as you see t, as long as they align with real positions in the
chapter.
• The new members should nominate other members of the class, or themselves
• Elections should follow general election procedures, where members have the same amount
of time to speak, answer a number of questions, and are escorted out of the room for pros
and cons by the rest of the class.
• If one loses, they are always allowed to run for all positions that follow, if they choose to.
2. New member should teach the class about Robert’s Rules of Order in the simplest or most
applicable form (See Appendix for “How To Run a Successful chapter Meeting”)
3. New member class should be given the opportunity to provide a list of their top three choices for
a big Brother. The NM Educator will then take the lists and compare them with the Brothers’ top
three choices.
4. Class should now present on the history and values of AEPi, if not already done so.
5. If there are any subjects not yet covered in the Alpha Education you should use this meeting to
ll in the gaps.
6) TEAM BUILDING DAY
Time of Day: Any time
Description: Below are four team building ideas to get the new member class working
together in a fun and challenging way.
Length: 1–1.5 hours
Materials: All materials are listed for the specic event
Brothers: New Member Educator and Master
ALPHA EPSILON PI NEW MEMBER PROGRAM | 256
Education: Working as a team to reach goals that can not always be reached alone.
PASS AROUND ICEBREAKER (TO BE PERFORMED FIRST, 10-15 MINUTES)
MATERIALS NEEDED
Any kind of ball (tennis, football, etc)
DIALOGUE
Something like: “Today we are working on working as a unied team. Some of the activities will be
stressful and/or difcult, but they are all designed to give you a better understanding of what you
can do to benet yourself and your team as a whole. This will go a long way in both AEPi as well as
the real world. Our rst activity will be an ice breaker of sorts …”
ACTION
• New members form a circle, and in order tell one fact about themselves that no one knows
• The activity begins by one new member reciting a fact about someone else that they learned
• If the fact was correct, they pass the ball to that person
• Repeat until everyone has had their fact mentioned.
Conclusion: “Thank you for participating and sharing some deep facts about yourself. Please
remember that none of what you heard, whether funny or serious, should be repeated outside of this
circle, unless explicitly given permission by the person whose fact you wish to share. Use this activity
as a way to trust your fellow new member Brothers and to know you can conde in them any time
you need someone to talk to.”
UNREACHABLE GOAL (10-30 MINUTES)
MATERIALS NEEDED
Electrical Tape/Chalk, Note Cards and Pens
DIALOGUE
“At this moment in your life, you’ve probably had many goals or ideas come and go, some
accomplished, and some forgotten. Today, we will talk about some goals that you’ve had or may
have, but that you previously thought to be out of reach or unattainable.”
ACTION
• Form a [fairly small, but not exactly uncomfortable] circle using colorful tape or chalk
ALPHA EPSILON PI NEW MEMBER PROGRAM | 257
• Instruct the new members to stand inside the circle, writing down a goal that they believe to be
unattainable on their note cards.
• Once each member in the circle has a goal written down, ask them to lay at on the ground with
their heels on the edge of the circle, and to reach as far back (away from the circle) as they can
and to drop their note card where their extended arm lands.
• After all the new members are back standing inside the circle, ask them to get their goal without
leaving the circle. (It is important to let them ask questions like, “Can I use a chair, can I use my
shirt, etc.)
• THE ONLY WAY this can be completed correctly is by the entire team holding one person up as
he hovers over the ground, fully extended. – But you should let them gure this out on their own.
Try not to give away the process, so that you know they are thinking of every option.
Conclusion: Once each member has gotten their notecard back, they are nished. Follow it up
by explaining, “This was a test to prove to you that no matter how hard it may seem to reach
your goals, nothing is impossible. You need to be innovative and creative to get what you want.
Furthermore, there will come a time when you realize you can’t do it all on your own, but with
the help of your friends and new member Brothers, you can reach a goal you thought to be
unreachable”
UTENSILS (10-20 MINUTES)
MATERIALS
Forks, Spoons, Knives, blindfolds, marked off area/perimeter
DIALOGUE
“This next activity is meant to pit you against the other teams in the new member class. [Explain
that] there are three teams – knives, spoons, forks – and each member of the team will participate
in a round lasting one minute (you can change times and amount of rounds) while blindfolded. Each
correct utensil picked up is 1 point, and each wrong utensil is -1 point. Once the utensil is touched
they MUST pick it up. After all four rounds, the team with the most points wins”
ACTION
• One member of each team is blindfolded and is lead around the room by new member Brothers
to nd their utensil. When the time on the clock reaches zero, switch off to a new new member
Brother. (Dialogue pretty much explains it)
Conclusion: The objective here is to get everyone working together while changing up the roles. It’s
ALPHA EPSILON PI NEW MEMBER PROGRAM | 258
a race against the other teams while everyone is in the same room working at once (Unlike the other
events which can’t be done with all the groups going at once)
THE MAZE (10-30 MINUTES)
MATERIALS
Colored tape to make a grid (5x5, 8x8, 10x10 etc), A pre-designed grid on a piece of paper
DIALOGUE
“You will now take on the maze. Each square is a step, there are X amount of correct steps to get
from one side to the other (Point out the start and end squares). One by one, a member of your
team will venture into the maze to try to get to the other side. You may step in any direction adjacent
to the square you are standing in, for a maximum of 8 possibilities depending on where you are on
the grid. The catch, however, is that there is one exact way to get through the maze. If you step on
a square and it is not the correct next step in the sequence, you will be asked to leave the maze and
let a teammate take his turn. There is to be NO TALKING when someone is in the maze, but you may
use nonverbal communication to help them through. You are nished when every team member has
gotten to the nish line through the correct sequence of squares.”
ACTION
• Hopefully the above is self-explanatory.
Conclusion: After nishing this monotonous task, the team members will hopefully understand the
idea of teamwork. Sometimes it isn’t as easy as saying, “Go straight, now left..” You can relate this
to many things, like saying you need to pay attention to others and learn from their mistakes. You
can also say something to the effect of, each square must be treated the same because even if you
are 12 steps in, someone is bound to mess up on the 3rd or 4th square because they were rushing
through it.
7) BIG BROTHER REVEAL
Time of Day: Nighttime
Description: There is a specic ritual for big Brothers.
Length: 2 Hours
Materials: Ritual Reveal
Brothers: All who are going to be big Brothers
Education: What does it mean to have a big Brother? What should you do for them, and
ALPHA EPSILON PI NEW MEMBER PROGRAM | 259
what should they do for you?
BIG BROTHER CEREMONY
ARRANGEMENT
Brothers are assembled on one side of the room, with the Master and New Member Educator at
the front (unless either of these two ofcers have little Brothers, in which case other Brothers should
replace them).
ENTRANCE
The Sentinel will instruct the new members that the appropriate response to the question they will
be asked is “I am” (or “No”). He will then lead the new members in, with each new member’s right
hand on the shoulder of the person in front of him. They shall be led directly in front of the head
table, and should face it in one line. The majority of the Brotherhood will be at their back.
CEREMONY
The New Member Educator will read (taken from the manual, with slight liberties): The road to
Alpha Epsilon Pi was chartered for us by our Founders. The signposts were perseverance, honesty,
mutual helpfulness, faith, and humility.
If you will watch for these guides, and make them part of your own life, you will succeed in attaining
Brotherhood — a Brotherhood which will enrich and ennoble your whole life.
Perseverance — the little group of eleven was faced with formidable obstacles. It had little reason
to expect to succeed. It was young, weak, small, in a world of established organizations. But it had
an indomitable spirit. It had the desire and the will to succeed. It had no national to turn to for help,
no alumni to advise and support it. It persevered. It succeeded.
Honesty — They were honest with themselves. They recognized their limitations. They also
recognized that there was no limitation on hard work and ambition, if it was made by honest effort.
Honesty with each other became a keystone of the fraternity from the rst.
Mutual Helpfulness — the founders were close to each other. They were concerned about
each other’s welfare, they overlooked each other’s shortcomings, and tried to assist each other’s
development. They helped each other in material ways when they were able to do so. They did
things together, and enjoyed doing them together. This became one of their guides to Brotherhood.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 260
Faith — the founders had faith in G-d, in their country, in their university, and in themselves. They
believed with all their hearts that they had a G-d-given opportunity, in this land of ours, to create
a great fraternity which would help to give leadership to the student body. They had faith in their
ability to accomplish these goals. With faith as a keystone of their fraternal strivings, they succeeded.
Faith is still a keystone in Alpha Epsilon Pi.
Humility — the founders were humble. They knew they were far from perfect. After all, they were
a group of eleven very young men, with a very big dream. They recognized that human beings are
imperfect, and that it was their mission to help develop the new men in the fraternity. They had to
help them achieve their potential. They were never arrogant. They knew that the fact that they were
fraternity men made them no better than those who were not. They knew that only achievement
in worthwhile endeavors was a ground for satisfaction, not the mere wearing of a badge. Humility
became another guidepost in Alpha Epsilon Pi.
Look closely, in your mind, at the pin you now wear. It has a blue center, and four sides, curving
inward, all edged with gold. This is your reminder of our guideposts. The blue center stands for
honesty, which is the center and base of everything Alpha Epsilon Pi represents and strives to teach.
The four sides, all linked and held together by the center stone of honesty, perseverance, faith,
mutual helpfulness, and humility. The sides are curved because life’s path is not always straight.
Sometimes one must make a slight detour to reach his goal, but if this is done in all honesty, and in
good faith, the guideposts will eventually join together, and stemming out of honest effort, lead the
wearer to what he seeks — Brotherhood in Alpha Epsilon Pi.
Master (to the new members): Soon, you will meet your big Brothers. You have chosen these men
as guides in your effort to meet the ideals of Alpha Epsilon Pi. Be honest with them, give them your
faith. Be humble in recognizing that sometimes they may know what is good for you better than you
yourself. Love them as your Brothers, and they will stand by you even after the new member period
is a distant memory.
Big Brothers, you are being given the sacred obligation of guiding these men on their search to
attain an understanding of the guideposts of this fraternity. It is your duty to teach them, and in
teaching to learn. Strive to be an example from whom your little Brother will learn inspiration,
motivation, and dedication.
Learn to understand what you believe
ALPHA EPSILON PI NEW MEMBER PROGRAM | 261
Try to understand why it is true —
Be honest with yourself and
You will then be true to your fellow man.
New Member Educator: Your big Brother is your lifeline to the fraternity. He is your counselor,
advisor, and condant. He will become your lifetime friend. He has undertaken the duty of helping to
guide you now, and in the years to come, you will be given opportunities to help guide him through
difcult periods in his own life. As little Brothers, are you willing to undertake this obligation?
New member class: I am.
The Master will strike three raps with the gavel. All Brothers will rise. The big Brothers will take their
place behind their little Brothers. At a signal from the Master, they will place their right hand on the
right shoulder of their little Brothers.
Master: You will have this feeling one more time before the end of the new member period. Let it
remind you then of the friendship which you will have developed with your big Brothers; remind you
of your big Brother himself; and remind you of your feelings for the fraternity which your big Brother
represents.
New Member Educator: Congratulations, big and little Brothers. Little Brothers, you may now meet
your big Brothers. Tonight, you have ofcially completed the Alpha Phase and will begin Phase II:
Epsilon tomorrow.
After a short, effective pause, the Master should rap the gavel one time, at which point the
ceremony is over. The other Brothers should make this clear by congratulating the little Brothers in
an informal manner, and the Master and New Member Educator may leave their posts at the front
of the room.
8) GOAL SETTING / WEB OF RESPONSIBILITIES
Time of Day: Any time
Description: What do the new members want to see when they graduate? What are they
going to do to be a driving force to reach those goals. The New Member
Educator will educate the class on how to have a productive goal setting
session (this will be the rst of two during the program). Start with a SWOT
(Strengths, Weaknesses, Opportunities, Threats). Then move to the goals
ALPHA EPSILON PI NEW MEMBER PROGRAM | 262
to be accomplished in ve years, one year, and one semester. After this is
completed, the new members should build a web of responsibilities –
identifying strengths in the class and where each person should
place themselves to maximize the efforts of the chapter. When it is
all completed, the class should be able to visually see the breakdown
of the organizational ow chart and where they t in the picture.
Length: 3 Hours
Materials: Big Post-It Notes to stick on the wall, Yarn and Small post-its to build web
Brothers: New Member Educator and Master/Lieutenant Master
Education: Goal Setting, Tradition: “Don’t confuse being a leader with being in a leadership
position”
GOAL SETTING IS BEST DONE AS FOLLOWS
Using post-it notes or large paper taped to a wall, have the new members identify as many possible
strengths as they can about their new class. This should be drawn out as long as possible to ensure
that every possible strength or perceived-strength can be exhausted.
Next, work on the weaknesses. Part of the learning process is being able to identify that changes
need to be made and challenges need to be overcome. Take some time to identify weaknesses that
the new member class has. The time given should be shorter for weaknesses intentionally, so the
new members walk away feeling that their strengths outweigh their challenges.
After the internal strengths and weaknesses are written down, the new members should work toward
identifying opportunities and threats; think about external forces that will either help or hurt their
future progress.
Now that the SWOT analysis is complete, it is time to set goals. The New Member Educator should
introduce the class to SMART goals, and then begin to talk about overarching, long-term goals that
may not even be accomplished until after they have graduated - aka Five-Year Goals.
Now think shorter term: what about one-year from now? What should be accomplished in 12
months?
Finally, what can be done now, in this semester, to ensure that we are on the right path to reaching
our one-year and our ve-year goals.
Once the goal setting session is over, take a quick break, and then jump into Web of Responsibilities.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 263
This can be done by using a Flow Chart or by physically building a web with string and pinpointing
where each member ts into the grand scheme of their fraternal goals. This is extremely important as
it holds those accountable who agree to take a part in making this fraternity everything it can be.
YOU SHOULD TAKE PICTURES OR RETAIN THE GOALS ON A SHEET OF PAPER
BECAUSE YOU WILL REVISIT THEM LATER.
9) MINOR BOARD DAY
Time of Day: Anytime
Description: Today the new members will learn about all of the minor board positions that
the chapter has. This way, each of the new members will have the opportunity to
join a committee of their choice. The chapter is encouraged to place the
new members into a variety of committees in a balanced manner. Also, any/all
new-member-created activities will be assigned.
Length: 2 hours
Materials: Flow chart or google drive to show how minor board is broken down.
Brothers: Minor Board chairs
Education: Minor Board
It is good practice to use a owchart to show the breakdown of minor board committees or chairs.
The owchart can be very simple outlining the major positions that fall under the Lieutenant Master
as long as the Brotherhood is able to understand and teach new members.
After all of the positions have been explained in detail and new members know what would be
expected of them on each committee, give them an application to begin shadowing a committee of
their choice, OR begin a cycle so that they can shadow each position.
10) LIFE SKILLS
Time of Day: Weekend Afternoon
Description: Upperclassmen teach new members about different skills such as cars, etiquette,
appearance, and outdoor skills. There are a number of different ways to do this
– but typically either Men’s Warehouse or an etiquette coach will come in to give
the new members lessons on professionalism. This should introduce the
idea for a charity mocktail in which the new members will have to use their newly
acquired skills to put down a classy and fun event.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 264
Length: Maximum 2 Hours
Materials: Dependent on activities being taught
Brothers: Upperclassmen
Education: Professional development, Career development, life skills
This event should take place on a Saturday or Sunday afternoon, and can be followed up with a
dinner with guests on campus or the mocktail. There should be upperclassmen or the university’s
career center to teach the new members about different skills like resume building, LinkedIn training,
or others that will all apply immediately and in their careers. It is encouraged that upperclassmen
teach the skills to keep their involvement in the chapter. For example, you might have someone who
is less involved with the chapter but can tie a bow tie. Encourage them to come to this event, meet
the new class, and reconnect with the fraternity.
Here is a suggested list of skills that can be taught at the event (please conrm with both the
university and the International Ofce as to the value and safety of any activity):
CAR SKILLS:
How to change tires
How to check the oil and also change it
How to replace a taillight
How to change wiper uid
How to pump gas (if your members are from New Jersey or Oregon)
How to properly jump a car
ETIQUETTE/APPEARANCE:
How to properly set the table
How to properly eat hor d'oeuvres and hold your glass at a cocktail reception.
How to prepare a meal for a date night
How to tie a tie
How to tie a bow tie
When to wear a suit
What buttons to use on a suit
What is business casual/professional
What to wear to a formal/semi-formal
How to properly maintain facial hair
ALPHA EPSILON PI NEW MEMBER PROGRAM | 265
PROFESSIONAL DEVELOPMENT:
How to create the best resume
What to put and not to put on social media
How to succeed in an interview
How to perfect a LinkedIn prole
How to give and take feedback/criticism
OUTDOOR SKILLS:
How to clean a grill
How to grill meat & vegetables
How to start a campre
How to pitch a tent
11) HIGH LOW NIGHT/FUNNY, HAPPY, SAD
Time of Day: Nighttime
Description: The New Member Educator will facilitate a conversation amongst the new
members to talk about the highest point in their life and then the lowest point.
Alternatively, it would also be acceptable to talk about a very funny moment, a
very happy moment, and nally a very sad moment in their respective lives. The
Brothers should be invited to participate to show that everyone struggles
regardless of age or class in the fraternity.
Length: Maximum 2 Hours
Materials: None
Brothers: This is up to the Master and New Member Educator
Education: N/A
The event should start off by an explanation by the New Member Educator or the Master about how
important it is to understand and listen to each other. This will be a sacred night that most will not
forget, so please take it seriously and respect everyone who decides to share their stories. Nothing
should leave this room.
Everyone should be in a circle and encouraged to go around the room and share their highest
moment or both their funniest and happiest moments in their life. After everyone has completed
this step, the New Member Educator should remind everybody in the room that the next step can
get uncomfortable for many and if they need to step out or do not wish to share their deepest low
or saddest moment, they can abstain. When this message is made clear, the next step begins and
ALPHA EPSILON PI NEW MEMBER PROGRAM | 266
everyone will share a low point or a sad moment until everyone is nished.
The chapter may wish to hold a Good & Welfare to discuss more and the New Member Educator
should encourage each other to continue one-on-one conversations if they wish. Again, nothing
should leave this room.
12) DINNER WITH THE EXECUTIVE BOARD
Time of Day: Dinner time
Description: The new members are given a budget and a cooking lesson to cook a meal
for the executive board. The board will then explain in detail what each
position entails and what is expected for each of them. This event works
best when the executive board has also prepared a meal for the
new members. The respect gained by both parties involved
is the perfect way for Brothers to give back to the fraternity. Remember,
this class is the future of your chapter. Treat them right and
they will treat everyone right who comes after them. This can help to ensure that
there will be an even better chapter to come back to in the future.
Length: 1-2 hours
Materials: Food to cook dinner, and the one-pagers for each position attending the dinner.
Brothers: Executive board
Education: Executive board roles and responsibilities, a simple recipe to use on a date
This event is very straightforward and should be followed exactly as it is explained:
1. The New Member Educator will give the class a budget (from the chapter budget) to purchase
enough food for the executive board and the class to eat an entree each.
2. The new members will go out to a supermarket on their own, or if Brothers need to drive them,
they will do so.
3. While they are out, the executive board should be preparing or acquiring appetizers or desserts
to add to the meal as a mutual sign of respect.
4. When the new member class arrives, they should cook the meal and set the table.
5. During or after the meal, the executive board will educate the new member class on all of the
ofcer positions, what a typical day/week looks like, and what they would be looking for in a
future board member.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 267
13) NEW MEMBER SHABBAT DINNER
Time of Day: Friday night
Description: New members will plan or co-host a Shabbat dinner. Brothers should help any
time the chapter outnumbers the new member class.
Length: 2-3 hours
Materials: If planning it themselves, new members class will need to get food and cook it,
as well as tablecloths and other dinner-prep. NONE of the funds should
come directly from the new members. These funds should come from the
Brotherhood.
Brothers: Any/All
Education: Event Planning, Jewish community outreach
There are a lot of ways to make this event memorable and fun. First and foremost, co-hosting this
event with other more established communities on or around campus will be vital in ensuring there
is a place large enough to host the chapter. Beyond this, there are opportunities to split the cost
or make the planning and execution all-around easier. The class should consider inviting other
members of the Greek world regardless of afliation to build relations and to teach them about
some of AEPi’s core values.
14) AEPI LOCAL HISTORY NIGHT
Time of Day: Weekend Night
Description: Alumni or HQ should visit chapter to explain what AEPi has done for them. The
History of AEPi video should be shown at this time. This night will also break
the mission statement down in detail to better inform the new members
what they are about to join. They may also learn traditions like songs and
histories. Alumni will explain the best methods to get in contact with the
greater alumni-base. An optional activity for the new member class
is to have them nd all of the AEPi campuses on a map to show the big picture
of AEPi.
Length: 3 hours
Materials: AEPi History Video, Mission Statement, Map of US (can also include other
countries AEPi is in)
Brothers: Alumni Chair, Alumni
Education: Chapter History, Alumni Outreach, AEPi chapters, Mission Statement
ALPHA EPSILON PI NEW MEMBER PROGRAM | 268
Tonight is a very important night. You will learn about the History of AEPi to understand how those
before you embodied our ve core values in order to keep an idea alive and how we have continued
to grow and thrive in recent years. We will then have a conversation with alumni about why they
joined, what they got out of it, and what they would like to see moving forward.
Following this, you will read our mission statement and break it down sentence by sentence.
Finally, we will talk about the songs, cheers, etc that are so important to our specic chapter of AEPi.
15) CHARITY “MOCKTAIL”
1
Time of Day: Nighttime
Description: One of the capstones of the program - This event combines social and
philanthropy in a safe and fun way. The new members will create an event similar
to a cocktail party where they will have the opportunity to rafe off goods and
look for general fundraising help. You can make this fun by getting
non-alcoholic kegs, a DJ, cheese and crackers, or however
the new member class decides is the best method for success on
their respective campus. The idea is to make money while hosting guests
to show that you don’t need alcohol to have a good time.
Length: 2–3 hours (And planning time)
Materials: Party Material like streamers, balloons, things to hang on the wall, etc, all
depending on the theme of the night. Food and non-alcoholic beverages.
Rafe items.
Brothers: Social committee and a select few Brothers who have earned their spot at this
event. Account for guests.
Education: Event Planning — Philanthropy and Social.
New members will be instructed to plan a combined philanthropy and social event that should have
the feel of a fancy and high-class event. Imagine you are hosting a large dinner party where you are
trying to earn donations for a political campaign or a specic charity. How do you pull it all off and
still turn a prot for your charity?
1
This event should be assigned at the minor board day or much earlier to give the class plenty of
time to prepare. Check with your university to make sure all proper steps are taken to have this event
safely and exactly as planned.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 269
Using both the Brothers' and Headquarters' for ideas of how to have a successful “Mocktail,” the
plan is to hold a fun and safe event without consumption of alcohol. The new member class should
be given the assignment early on in the program, or at least with enough time to create a social
media post or other type of advertisement, to plan the event itself, and to invite guests.
If done right, this event will be a huge reputation boost, a morale boost within the chapter, and an
extremely educational experience for the new members in social event planning, philanthropy, and
overall safety.
Following this event, the Brothers should explain to the new members that the Mocktail is important
for many reasons, and that they have passed through Phase II.
16) RUSH SEMINAR
Moral: All
Time of Day: Weekend any time
Description: Led by staff or volunteer, this is the lifeblood of AEPi
Length: 2 hours
Materials: Rush, Rush, Rush Document, rush PPT, rush rebuttal guides
Brothers: Rush Chair
Education: How to rush according to AEPi’s Values
Please contact your ELC about giving a seminar to the new members.
17) BROTHERHOOD EVENT
Time of Day: Evening
Description: This event is planned by the new members and can consist of anything (legal)
that the Brotherhood would enjoy. Often this is a fun game show like the
“Newlywed Game” with big/little pairs or a video game tournament. This
is the new members a way of giving back to the Brotherhood
Length: 1–2 hours (And Planning)
Materials: Depends on the event
Brothers: Depending on the size of the Brotherhood, this may be the whole chapter, or
the newest class before the current.
Education: Event Planning – Brotherhood
ALPHA EPSILON PI NEW MEMBER PROGRAM | 270
The new members should have been informed about planning a Brotherhood event during the
minor board day. They will now execute the event using a budget given by the Brotherhood in an
attempt to give them practice planning events.
18) JEWISH HERITAGE MUSEUM
Time of Day: Anytime
Description: Imagine a world in which Jewish people no longer exist (think about the Latin
language, or Pagans). A house or a room will have Judaica all over with
the idea that the new member will walk through a museum. They will have to go
through the history of the Jewish people and learn about all of the trials,
tribulations, and miracles that help the Jewish idea survive even after their
extinction.
Length: 2 hours
Materials: Judaica, Full description worksheet
Brothers: New Member Education committee, Jewish Identity Chair
Education: The ultimate test of perseverance is the story of the Jewish people.
Materials: Judaica, Kippot, tallit, shofar, siddur, tellin, dreidel, kiddush cup, spices,
menorah, Tzedakah box, world map, AEPi ag, Large speaker hooked up
to a TV or projector, TV/projector with correct cables to display videos,
tape/thumbtacks, print out pictures of famous antisemites, 4 “tour
guides,” and 1 person to read monologue (new member committee members).
Videos (make sure ads are off before playing):
1. https://jewishisrael.ning.com/video/antisemitic-parody-of-hatikvah-1
2. https://www.dailymotion.com/video/x22moiq
PREPARATION:
The idea of this program is that the new members are in a museum that is showcasing Judaism as it
was in the 2010s, but 100 years in the future. No one in this future identies as Jewish.
Four (4) rooms of a house need to be used as rooms in the “museum”. The following materials
should be laid out in each room:
Room 1: Hang up 4–6 pictures of famous antisemites with descriptions underneath them as if
what they did/why they are anti-semitic is a good thing.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 271
Room 2: Kippah, shofar, Tallit, Tellin, Siddur
Room 3: AEPi ag, Spices, Kiddush cup, Dreidel
Room 4: Menorah, tzedakah box, world map
New members are split up into 4 random groups before the event starts.
Master of Ceremonies: Tonight’s event will not be easy and very well could be a reality one day.
PAUSE. Again, what you’re about to see could very well be a reality
one day...
Master: Welcome to *insert Local museum here*! We are very excited to show you our new
exhibit entitled “The Last Jew”. Please follow your tour guides, refrain from touching
any of the artifacts, and remain silent throughout the duration of your tour. Our
rst stop on the tour is directly behind you. Enjoy!
Master points to the back of the room and new members turn around. One of the tour guides looks
to the room and out loud so everyone can hear, points to the back of the room where the Brother
reading the monologue is, and asks:
Tour guide: Hey, who are you?
The Last Jew: READS MONOLOGUE. REFER TO APPENDIX A
After the monologue is nished, everyone will take a quick pause to let the words sink in. No one
should say anything. After the pause:
Master: Group 1, please follow *tour guide 1’s name” and please continue to remain silent.
Wait three minutes before the next group leaves and continue this process till all 4 groups are out
of the introductory room. Groups will then follow their tour guides through each room using the
following scripts:
Groups should remain silent through the room tours but if any try and as questions, say “please hold
all questions until the end of the tour.”
ALPHA EPSILON PI NEW MEMBER PROGRAM | 272
ROOM 1: HISTORIC FIGURES
Materials: Four printed out pictures of Henry Ford, Mel Gibson, Walt Disney, Hitler with descriptions
Tour guide: points to pictures hanging on the walls-- These are some of the greatest gures in
history that helped wash out the Jewish people. First, we have Henry Ford. He was initially made
famous for his use of the factory chain system. During his life, he was also very well known for
proclaiming how evil and disgusting the Jew was. Next, we have a famous actor-- you may have seen
some of his movies, Mel Gibson. He loved to use his social status to make everyone aware of the
Jew and their corruptive conniving ways within the media and business. Then we have Walt Disney.
Disney was innovative in numerous ways throughout his life: his animations and lms, his theme
parks, and even his antisemitism. His early cartoons were lled with countless true depictions of how
big the Jew’s nose was and how greedy they can be. This platform was able to show children how
truly evil the Jew was. Lastly, we have one of the greatest antisemites of them all: Adolf Hitler. This
man set out on an incredible mission in the 1930’s and 40’s to rid the world of the Jews. Sadly, his
plan was foiled but he was able to exterminate six million of them. As much as I love talking about
these individuals, we should move to the next part of the tour.
ROOM 2: JUDAICA
Materials: Kippah, shofar, Tallit, Tellin, Siddur
Tour Guide: Here, we have something no other museum has in the world! These items were used
in sacricial offerings to the Jewish God. Tour guide points to Kippah. This is called a Kippah
(Pronounce incorrectly) and it was worn on the Jew’s head to hide their horns. Next to the little
hat is actually one of their horns. They would use these like any other animal would: defend their
territory, ght for females, etc. Then, we have a talis (pronounce incorrectly). This was used in other
magical ceremonies to blindfold and/or cover the sacricial offerings to the Jew God. Offerings were
supposedly covered so that the rest of the room would not get too messy. (Points to tellin) Then,
we could not nd a name for these boxes but we believe that they were also used in ritual practices.
Our lab scientists were able to carefully dissect these boxes and they discovered that they were
animal esh, we believe pig, but there’s no clean way to tell because of how bad of shape they were
found in. Lastly, a book that used in their ceremonies. A testament to how widespread the Jew was
100 years ago, their ancient language is in here BUT the English translation of each magical spell lied
next to their language. If you all have enjoyed our tour so far, I think you’ll really enjoy the next part
of our tour.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 273
ROOM 3: JUDAICA, PT. 2
Materials: AEPi ag, Spices, Kiddush cup, Dreidel
Tour Guide: As previously mentioned, the Jews were very active when it came to their rituals. First,
please direct your attention to the bag. It is full of spices that the Jews would use to get high. A lot
of scholars believe that when they spoke their language during their high, it would actually enhance
their experience making them more violent and aggressive than they already were. The cup was also
used in ceremonies the spices were involved in. The cup was usually lled with blood from the Jews
enemies. The top with the shapes on it is the most interesting artifact we have in this section of the
museum. It was used to summon their god and the shapes represent a prayer that they would say
to release their god. Above the display is a ag with the Greek letters A, E, and Pi. Our researchers
were able to actually nd record of what this was and it was an organization dedicated to the growth
of the Jews as a whole. They would train their followers in a cult like fashion to become leaders and
would use their power to place new leaders into power when old leaders would die or retire. This
practice would allow them to raise their inuence and spread their evil all throughout the world.
This was in fact one of the most powerful organizations the Jewish world had ever seen. When this
organization fell, it was exponentially easier to take down the Jews and rid the world of them. Please
take a quick second to look at the artifacts and follow me when you’re ready to move on.
ROOM 4: JUDAICA AND MAP
Materials: Menorah, tzedakah box, world map
Tour Guide: this room is debatably my favorite room in the entire museum. This room really makes
me appreciate what the leaders of the past 100 years have done to rid the world of the Jew because
of the impact these items had on the world. Every time I take a group in this room, I still get the
chills. The rst piece that should draw your attention is the world map. Every area highlighted on
this map is where Jews lived and occupied. Pretty scary, right? Knowing that they had control over
the land we are currently standing on and lands where your ancestors are from still gives me chills
to this day. Next, please take a look at the candle holder. This is what the Jews would carry around
from town to town as they took over. They were made in multiple sizes. A small size for them to carry
around when they were taking over towns, some that were anywhere between 4 and 6 ft tall that
Jews would place on their lawns to let their neighbors know who was in charge, and the largest of
them were for the center of town to show that there was a thriving Jewish community. The sight of
these often scared the normal people back then. The small box next to the candle holder were used
to collect money from the normal people. Many of them were placed around the city and circling
ALPHA EPSILON PI NEW MEMBER PROGRAM | 274
the large candle holders in the middle of cities and the Jews would scare people into emptying their
pockets and placing any coins they had into these boxes. This is where a large majority of funding
would come from when the Jews started new campaigns for building projects and feeding their
people. Alright, onto the next!
Once groups have seen all four rooms, direct them to a room where they can all t and a TV/
projector is set up with the following video ready to play:
1. Antisemitic parody of Hatikvah: https://jewishisrael.ning.com/video/antisemitic-parody-of-
hatikvah-1
2. Westboro Baptist Church parody of Hey Jude: https://www.dailymotion.com/video/x22moiq
BEFORE THE VIDEOS ARE PLAYED:
Master: Welcome back! I hope you enjoyed your time here but before you go, I’d like to show you
something that really denes this exhibit. Please enjoy.
After the video ends, the event ends and discussion should occur. Give the participants a moment to
breathe and absorb what they have just experienced.
DISCUSSION QUESTIONS:
1. What are your initial thoughts on what you just experienced?
2. What are some ways that we can prevent this from happening
• What do we already do to try prevent this?
3. How does AEPi realistically t in the Jewish community
4. PLEASE ADD MORE and just give the participants opportunities to express themselves.
APPENDIX A: LAST JEW MONOLOGUE
The Last Jew: My name? My Name is not important. WHO am I? I am the Last Jew. The year is
2124. The place is the Smithsonian Institute in Washington D.C. I am in this museum, in a cage on
exhibit. People pass my way, day in and day out, staring, pointing, and even laughing. In my exhibit,
are the remnants of a Jewish culture; a tallit, a torah, the books of the talmud.
Each day, as i sit here watching the people pass, i wonder to myself how six and a half million people
who existed as Jews a little over a century ago have vanished. My father and grandfather used to
talk with me about the Jewish communities in the 19th and 20th centuries; about large populations
in LA, NY, Chicago, south Florida, and worldwide organizations like AEPi, Hillel, Chabad, and so
ALPHA EPSILON PI NEW MEMBER PROGRAM | 275
many others. I recall my father telling me how successful and prosperous the Jews in America were.
I also remember them telling me about this land called Israel. However, all of this has vanished — all
of this…has disappeared. I contemplate the reasons, I recall the events, and I search for the answer.
I now believe that I know how the Jews in America and the world disappeared. Small things at rst.
Things that happened gradually. Jewish families stopped attending Shabbat services, the parents
stopped sending their children to religious schools, Hebrew high schools, day schools, and even
Bar and Bat Mitzvah classes. The Shabbat candles were never lit. My Grandfather told me that there
were still good Jews — some of them spoke Yiddish, attended High Holiday services, and they held
a Passover Seder each and every year. Some of them were Jewish by heart, others by tradition, and
others by stomach; however, the books tell me that in this time, this too, ended. To attend a Kol
Nidre service became a chore, not an honor. To hold a Seder became a task, not a joy.
The rituals and observance of Judaism began to vanish and this, I believe, was the rst step. The
Rabbi became a businessman, not a teacher. Orthodox, conservative, and reform were quarreling. I
was reading of a Rabbi, Mordecai Rosenberg, who demanded that the Jews ght for emancipation
between the American community and the Jewish community, to put aside all differences. In time,
the Jew did become equal. He attained material success, and he achieved sustained equality. The
Jew was at the same level socially as anyone else. Hatred toward the Jew soon died off and nowhere
could anyone hear a shout of bigotry towards the Jew. And with this ght for equality, all differences
were put aside — including religious differences.
Jews stopped hanging mezuzot on their doors as it merely proved them different. Jews, when asked
if they were Jewish would either give a brisk “no” or no answer at all. They were Americans rst. A
non-religious Judaism was established in America. Why didn’t these people see that a non-religious
Judaism couldn’t exist? Judaism obviously needs Jews, but also, Jews need Judaism. Without one,
the other cannot exist. Judaism is dead without Jews…and without Judaism, Jews die too. Why
didn’t those people see it?
And then the nal blow came. It occurred just 50 years ago and I recall it ever so vividly. The enemies
of the Jewish state of Israel grew restless and strong. As they have since the beginning of recorded
history, enemies wanted Israel destroyed. They acted…and no one even blinked an eye. With two
nuclear pallets, three and a half million Israelis - regardless of religion - were obliterated and the
land that had once owed with milk and honey was now charred and desolate. When the news of
the incident ashed across the globe, the Jews in America turned away, denied concern, and replied
“What could any of us have done?” Yet, less than 150 years ago, a man in WWII was supposed to
ALPHA EPSILON PI NEW MEMBER PROGRAM | 276
have slaughtered six million Jews all over Europe.
My father told me that people swore they would never forget...they promised that they would always
support the Jews across the continents. They pledged their donations towards the development of
Israel, and they vowed their allegiances--but these ties were forgotten too. When the Jews lost their
pride in themselves, their religion, and their homeland, they lost everything. As it was once said…
“If I am not for myself, who will be for me. If not now, when?” I am the Last Jew. In less than twenty
years, I too, will die. And never again will another Jew set foot on this planet…
The Last Jew looks to the sky and pauses for a quick second.
The Last Jew: My G-d, my G-d, where did we forsake you?
19) WEAKEST LINK/ REVERSE CANDLE PASS
Time of Day: Anytime
Description: Weakest Link – New members will be asked to give honest criticism for their
fellow new member class – what are things they need to work on – this is
best done if written down so only the new member can see the responses.
Reverse Candle Pass – New members in a circle pass the candle around, while
the other members in the group compliment them or say something
encouraging. Continue until all members have been “appreciated.”
Length: 1-2 hours
Materials: Chapter gavel or large dripless candle
Brothers: New Member Educator and new member staff (Optional: Master)
Education: You need to understand your strengths and weaknesses, How to take criticism in
a safe and constructive manner.
WEAKEST LINK:
This event is simply a time for new members to identify their own weaknesses. Depending how
much time you would like to spend on this phase of the event, you may ask them to just mention
a weakness they feel they could work on, or you can present like a good and welfare in which
they have the opportunity to tell a story that has to do with how/when they identied a particular
weakness or a moment of failure.
ALPHA EPSILON PI NEW MEMBER PROGRAM | 277
REVERSE CANDLE PASS:
Get a candle or a gavel or something to serve the same purpose as a talking stick. It will pass from
a new member to another. The difference here is that instead of them talking, everyone else in the
circle will talk about the person holding it. Make sure to note that the activity is to highlight strengths
of that person, and not weaknesses. This is an intense sharing exercise that could require a great
deal of time. When a member gets the candle, all of the others will tell him how much they value his
membership in the fraternity or what they appreciate most about him. Allow each individual to share
for 2-3 minutes or as long as needed. When all have spoken to the members holding the gavel/
candle he passes it to the next participant. The event concludes when everyone has had a chance to
hold the candle.
20) NEW MEMBER RETREAT
Time of Day: Weekend Nighttime
Description: Building for the Future – Similar to goal-setting but now they better
understand the need to nd their strengths and will work as a class to map out
the future of the chapter.
Cares into the Fire – New members and Brothers sit around a campre and
write a fear, goal, etc onto a piece of paper. Each takes turns sharing their paper
and then they throw it into the re.
Web of Brotherhood
Length: This is an overnight event
Materials: Camping supplies. Paper and bonre for cares into the re. Pens, chairs, ball of
yarn
Brothers: New Member Educator and his committee, at least big Brothers if not more
Brothers for the Web.
Education: Strengths – this is the second goal-setting session.
BUILDING FOR THE FUTURE:
Using the rst set of goals set out by the class in Phase II, lead a discussion on how views have
changed, or where specic members of the class t into a different role than previously thought. For
example, after running the Mocktail, a member may have fallen in love with philanthropy and now
wants to help the Brotherhood run another successful Mocktail for a larger crowd or community.
The idea of this event is that the new member class has seen a much larger cross-section of the
Brotherhood and should have
ALPHA EPSILON PI NEW MEMBER PROGRAM | 278
CARES INTO THE FIRE
New members write down a traumatic event or deep fear and talk about it. new members then
symbolically throw the paper into the re. Use a variety of questions:
• What worries you about new member education?
• What worries you about the rest of the semester?
• What worries you about your family?
• What worries you about your friends?
• What worries you about the people sitting next to you?
• What worries you about the Brothers?
• What worries you in relation to nances?
• Add as many as you feel necessary
After the new members have written their worry on the paper, ask the new members to share if they
feel so inclined. Let them give a short explanation and when they are done explaining, then throw
the paper into the re “releasing” their worry.
WEB OF BROTHERHOOD
DIALOGUE
(New members are blindfolded and brought into a dark room and sat down in a circle next to their
big bro.)
New Member Educator: “Remove your blindfolds. New members, as you look around this circle
you will see your new member Brothers and a number of Brothers with whom you have gotten close
to. Honesty is THE core value that ties our other 4 values together. Tonight we will build upon the
honesty that we’ve already developed through an exercise. Please treat tonight, not just as a good
and welfare, but also as an opportunity to share some of the things that shaped you as a person. Talk
about a segment of your journey through life and talk about your journey through the new member
process. When you’re ready to share, raise your hand and wait for me to place the yarn in your
hand.”
(When the rst new member or Brother raises his hand, place the beginning of the yarn in his hand
and tell him to not let go of it. When he is done, unwind the yarn and walk the ball of yarn to the
next person raising their hand. Repeat until everyone has shared. You should be left with a web like
pattern in the middle of the circle.)
New Member Educator: “Thank you all for sharing. Tonight’s event is called “The Web of
ALPHA EPSILON PI NEW MEMBER PROGRAM | 279
Brotherhood” for reasons that I’m sure you can see. Remember this image new members. Notice
how some of this yarn is on resting on other strands while other while the other strands are
supporting those above. To be a good Brother in Alpha Epsilon Pi, you must learn how to support
your Brothers when they call on you and you must also learn how to lean on your Brothers when you
need help. Scissors will be passed around very soon. When they get to you, please cut off a section
of yarn that you’re holding and tie it around your wrist. This bracelet should serve as a reminder of
the closeness that we all share as Brothers. Let it be of comfort to you when you are in need.”
SAFETY
Use common sense. There should never be an event that puts anyone in danger.
Transportation to and from the retreat should be well organized, safe and preferably by third
party transport services. Once at the location, reasonable care should be taken to avoid sleep
deprivation driving, early departure and especially driving under the inuence.
21) INITIATION
Time of Day: Night Time
Description: Ritual that over 100,000 Brothers have gone through since 1913.
Length: 2 hours
Materials: Ritual gear – includes lamp and candles and badges
Brothers: ALL! Bring alumni and honorary rabbi Brothers
Education: Meaning of A E and Π
- Please see Ritual book. Congratulations on completion!
