given the appropriate amount of thought. Slow or incomplete
decisions can lead to a longer project, frequent reworking and
more confusion, all of which could carry additional costs.
Migrate data with condence. Nothing destroys perceptions
about a newly deployed system or tool faster than bad data.
Many companies push data migration testing to the very end,
which means it doesn’t get tested as thoroughly as it should.
Always perform User Acceptance Testing (UAT) with actual
business users. Many organizations limit UAT to having
system administrators log in and probe through a few key
use cases. We strongly recommend a thorough UAT as part
of each sprint toward go-live. Furthermore, the actual system
users must participate in the UAT testing. To the extent
possible, the UAT testing should use realistic data.
Mobilize and prioritize a top-tier hypercare process. This is
critical to supporting your go-live. Any major system issues
(whether stemming from technology, process or people) are
likely to surface within the rst month after launch, if they
surface at all. For that reason, plan to include a high-touch
hypercare period.
Crawl, walk, run, y. Get the basics right rst and build from
there. Technology adoption will most likely be an ongoing
program, not a nite project.
Analyze old processes for a new day. Do not drop your
existing processes into the new system. Rather, carefully
analyze how you conduct business to leverage what your
new system enables. Take the opportunity to reassess and
potentially redene processes.
“Technology adoption is often about rening the process vs.
introducing a new tool,” said a Canadian pension fund.
Talent creation and management
If people are not the most signicant impediment to more
rapid adoption of technology, they are certainly in the top tier.
“It’s people, not technology, that limits the growth of proptech
ideas,” said a Hong Kong fund manager.
There is no doubt that when it comes to technology in the real
estate sector, talent is an issue. Technology and real estate
companies alike recognize it, and 53% of real estate owners
say they don’t have the in-house talent to adopt technology
successfully.
But it is not just about talent. Thirty-eight percent of
companies suggest their existing culture is not open to this
type of change. The industry is still over-reliant on what has
proved reliable in years past and thus, in many cases, it is
resistant to change. This resistance can take many forms.
For many senior leaders, the issue is less about potential
benets and more about the cost to replace older but still
working systems. They tend to nd it hard to justify scrapping
systems that have been working for years or even decades.
They also tend to hesitate going much farther out on the risk
scale than their competitive peers. Breaking that ingrained
mentality will continue to be a challenge.
For more junior staff, there is the hurdle of visioning how
adopting technology can improve operational processes
and therefore benet the company. Staff members need to
trust the new system and its output, even though they often
feel it will take them longer to learn how to use a new tool
as opposed to completing processes the old, comfortable
way. Leadership in transformation management — such as
the transformation ofce, will go a long way to solving such
personnel issues.
“Very often people tend to resist change, even when they
know their current process is inefcient. It seems they are
afraid of the unfamiliar new tools and technologies. Strong
sponsorship is required,” said a US technology provider.
From an engagement perspective, company leadership needs
to articulate clearly and comprehensively their vision to
staff, outline what changes will be enacted and what they will
achieve. This must be supported by a strong business case so
all employees can embrace the vision. Communicating this to
the entire company, and not just to the individuals in areas
most impacted, is essential. From here, more detailed plans
can be developed and communicated to all stakeholders.
“We are trying to teach people how to accept the agile
delivery of technology. It can be challenging as people
have grown to expect that a solution will do everything
immediately,” said a US REIT.
Companies need to work closely with their technology
partners to deliver extensive training to all staff members —
and not just those most directly impacted by the new tools.
The nature of that training is also critical; the real estate
industry is not a tech-savvy sector, so technology providers
and real estate owners need to work together to bridge the
knowledge gap in a way that is inclusive and engaging.
“Companies need to be prepared to manage fully digital
operations that integrate and align the data, systems and
teams that process inter-dependent workows. It requires a
different internal team,” said a US technology provider.
10Tech adoption in commercial real estate demands a robust corporate strategy