FUNDRAISING_MANUAL

letter of introduction

table of contents

FUNDRAISING MANUAL | INTRODUCTION

Greeting, Treasurers!

I hope you are all doing well! If you don’t know me, my

name is Chloe Wu, and I serve as the CNH District Treasurer for

the 2023-2024 term. This manual will focus on how to successfully

fundraise for our preferred charities. We will first go over the

basics of fundraising and then explain each preferred charities

with submitting funds to each charity as well. Then, we will go

into the different fundraiser ideas that you can implement!

With the changing tides of fundraising, it will take more

creative ideas to raise funds, but I strongly believe we will still be

able to meet our goal of $200,000 for the Pediatric Trauma

Program and YES! Initiative this term!

If you need any help during the term, please

don’t hesitate to contact me at

[email protected]!

Tying the Knot of Service,

Chloe Wu

PG. 2 THE BASICS

PG. 4 PREFERRED CHARITIES

PG. 7 TYPES OF FUNDRAISERS

PG. 9 FUNDRAISER IDEAS

PG. 14 SUBMITTING DONATIONS

PG. 16 RESOURCES

PG. 17 APPENDIX

Step One: Think

Reflect on what types of fundraisers have worked best in your area or

to your audience and plan using that in mind.

Step Two: Plan

Decide on a day and location that is convenient for your participants.

Be sure to plan a budget if needed.

Step Three: Take Action

Complete any steps necessary. This can range from contacting a local

restaurant to getting approval from your school’s bookkeeper or ASB.

Step Four: Promote and Educate

Publicizing events is key to high attendance! Utilize multiple platforms

to spread the word and educate where proceeds will be donated to.

Step 5: Host

The day has finally arrived! If it’s an event fundraiser, be early to ensure

everything goes as planned.

Step 6: Submit

It is imperative that you submit funds as soon as you can to avoid losing

any money or checks.

FUNDRAISING MANUAL | SECTION 1

steps for fundraising

section 1:

FUNDRAISING MANUAL | SECTION 1

reasons for fundraising

★ To raise funds for our preferred charities

★ To minimize costs to attend events (i.e. DCON)

★ To lower costs of membership dues

reminders & guidelines

★ Raffles or drawing ARE NOT permitted unless organized by a Kiwanis

Club. Any game of chance (regarding the use of money) is

considered gambling, which is illegal.

★ You CANNOT charge admission fees for any sort of movie night. This

is because the rights of the movie do not belong to you. However,

you can raise funds through concession items.

★ AVOID THE FOLLOWING TERMS ON ALL FORMS OF PROMOTION

(word of mouth, flyers, posters etc.)

○ BUY

○ SELL

○ MERCHANDISE

○ This is because these terms are associated with sales tax. As

Key Clubbers we are ASKING FOR DONATIONS IN EXCHANGE

FOR A GIFT.

★ When making flyers, you must specify how much money is being

donated. If an individual wishes to, they are allowed to opt out of

donating.

★ Fill out the restaurant fundraiser report form

FUNDRAISING MANUAL | SECTION 2

section 2:

★ The YES! Initiative provides support to the California-Nevada-Hawaii

Children’s fund in three focus areas: Youth, Education, and Support.

★ Youth - Provides student leaders the opportunity to attend board

meetings and develop leadership skills no matter their

socio-economic background

★ Education - Provides scholarships to Key Club, KIWIN’S, and Circle K

★ Support - Awards grants to Kiwanis clubs for projects to better their

communities

★ This is our primary preferred charity and this program was created by

our Kiwanis CNH Children’s Fund to focus on reducing the number of

children who are killed or injured by preventable trauma.

★ The CNH Children’s Fund partners with 6 hospitals throughout the

three states.

★ Link: HERE

descriptions

FUNDRAISING MANUAL | SECTION 2

★ An organization dedicated to raising money to benefit hospitals

and kids by purchasing necessary equipment and technology,

train staff, conduct life-saving research, implement outreach

programs, and provide healthcare for children whose parents

can’t afford to pay.

★ Link: HERE

★ UNICEF, or the United Nations International Children’s Fund, strives

to promote the rights and wellbeing of every child.

★ LINK: HERE

★ An organization devoted to raising awareness about premature

births and preventing them. They focus on improving women’s

access to preconception, prenatal and interconception

education, enhanced prenatal care and risk reduction services.

★ 1 in 8 babies are born too soon!

★ Link: HERE

FUNDRAISING MANUAL | SECTION 2

events and dates

★ July 23 - Miracle Treat Day

This is a partnership between the Children’s Miracle Network and

Dairy Queen! If you buy a Blizzard Treat, $1 will be donated to CMN

and help a local hospital.

★ October 12-16 - PTP Week

One week in October will be dedicated to spreading awareness

on the Pediatric Trauma Program. Similar to Eliminate Week, there

will be various challenges to complete each day!

★ November 17 - World Prematurity Day

Wear purple to spread awareness on premature babies! The month

of November is also Prematurity Awareness Month.

★ February - IHOP National Pancake Day

The two ways to help the Children’s Miracle Network on this day

are to directly donate while visiting your local IHOP or by

volunteering there as well.

FUNDRAISING MANUAL | SECTION 3

section 3:

restaurant

★ Reach out to a local restaurant and politely request for a portion of

purchases to go towards a preferred charity.

★ Make sure to always be proactive and professional when

contacting restaurants. If they have several requests from other

organizations, they may take some time to contact you back, so

be patient.

★ Use flyers to promote these events! Keep in mind that certain

restaurants may require you to use their provided flyer template.

★ Examples:

○ Chipotle

○ Yogurtland

○ Panda Express

○ local boba shops

The different fundraisers have been generalized into three different

types. This section will over some tips and tricks to plan a successful

fundraiser for each type of fundraiser and the next section will go over

more specific fundraiser ideas.

TAX ID:

Some locations ask for the tax ID as proof of

a non-profit organization.

★ CNH TAX ID: 94-1623498 (for PTP)

FUNDRAISING MANUAL | SECTION 3

item

★ This involves fundraisers where an item is given in return for a set

donation.

★ Try to plan these fundraisers with the weather in mind! When it’s hot

out, focus on selling cold drinks at events and vice versa.

★ When doing an item fundraiser (for stickers, pins, etc.), be sure to look

around for different vendors and get multiple quotes. Never settle for

the first price offer because the chances of another company

producing the same product for a lower price are very likely.

★ Examples:

○ Donation gifts - enamel pins, stickers, and buttons

○ Spirit items - tutus, bandanas, drawstring bags

○ Food - bake sale, boba, musubi

○ Polaroid pictures, DIY crafts (scrunchies, friendship bracelets)

project

★ Project fundraisers are where Key Club members provide work or

service to others in exchange for funds for charity.

★ Make sure to complete an Event Request Form by contacting your

LTG or Region Advisor!

★ Examples:

○ Ice skating / roller skating night

○ Awake-A-Thon

○ Car Wash

○ Bake Sale

FUNDRAISING MANUAL | SECTION 4

section 4:

Please keep in mind that many of these fundraisers are not intended to

be used with the quarantine conditions. If the header is colored, it

means that the fundraiser can be used during quarantine. Refer to page

15 for more details on how to make each fundraiser idea virtual!

This rally is like your regular school rally, but instead of classes you

have divisions/clubs. This event requires months of planning in

advance. You need to make sure to have a good agenda, filled

with games, spirit sessions, and times to showcase member talents.

To ensure that funds can be raised for this event, charge a set

donation as an entrance fee and possibly provide spirit gear and

food for the people attending. Create a spirit stick to give towards

the division or club that wins the rally and be sure to promote spirit.

RALLY

This event is an “all nighter” in which members pay an entrance fee

and stay up at night to earn money for the respective

project/organization such as PTP or MNT. Throughout the night, the

host club offers games and activities to keep the members awake.

Awake-a-thons work best as Region wide events in which you invite

Key Clubs throughout the region. This event requires extensive

planning ahead and working with advisors to complete the

necessary paperwork.

AWAKE-A-THON

FUNDRAISING MANUAL | SECTION 4

A cardboard carnival consists of games and booths that

you create using cardboard. You can also rent bounce

houses and other things to make the event more appealing and

enjoyable. By charging a mere quarter per game, and doing things

like cake walks , raffles, and food stands, you can make a large

amount of proceeds to donate towards your preferred charity. It’s

suggested to assign a booth to a few members and let them create

the games themselves.

CARDBOARD CARNIVAL

Car/dog washes are easy to plan, and easy to execute. Make sure

to plan ahead thoroughly and contact local places to find a free

venue! The success of the car/dog wash depends on how well you

advertise it. Create posters and flyers to post around schools and on

social media. Send emails to Kiwanians inviting them. On the day of

the event, create posters and have members advertise on street

corners! You can have a “FREE” car/dog wash in which people are

expected to donate, or charge a specific amount. Try creating shifts

so that volunteers aren't working too much and try to have your

entire club participate!

DOG/CAR WASH

Ice skating is a great social for members to attend. You can pair it

with the Eliminate Project and name the event “SKATE to ELIMINATE”.

This event can also be used for roller skating as well. This event

depends on if you can reach a deal with a local skating rink, which

most of the time, is possible. Make sure to also have students bring a

medical release form due to possible injuries and for the safety of our

Key Club members.

ICE / ROLLER SKATING

FUNDRAISING MANUAL | SECTION 4

Like your everyday high school dance, this should be the same. Try

to get a big high school gym and invite the division/region to this

event! It’s best to pair it with a holiday to give it a theme. Make sure

to plan well in advance with the school you plan to host the dance

at! Leaving things till the last moment will NOT make this fundraiser

successful. You can pair along other small fundraisers at this event

like auctioning off dances, offering refreshments, photos, etc.

Remember that higher levels of attendance will result in more funds

raised, so you must advertise as much as possible if you want it to be

successful!

DANCE

To have a fundraiser like this, you need to have an object or person

of value to auction off. It can be something funny, like maybe a

signed portrait of the governor at a Region Training Conference, or

something simple as a gift basket. Try to have these items donated

to maximize funds raised. Make sure that an adult handles the

money and that there is a large crowd you are auctioning too.

AUCTION

A bake sale is a great event to do at events such as meetings,

DCMs, and Kiwanis gatherings. You can ask around for donations to

purchase the ingredients and maximize funds towards your cause.

BEE sure to inform those who will purchase the goods what the

ingredients are in each baked good in case of allergic reactions.

Kiwanis members are very likely to buy many sweet treats at their

meetings! You can also host a bake sale outside of a grocery store,

like Albertson’s or Ralphs, after receiving permission from their store

manager.

BAKE SALE

FUNDRAISING MANUAL | SECTION 4

You may not charge

admission (copyright

issues), instead charge for

snacks. This is a fun social

for members to sit down

with each other and

watch a movie.

MOVIE NIGHT

Showcase local talent from

community members, or even well

known YouTube artists. This is a good

concert to raise money for a good

cause.

BENEFIT CONCERT

Sell pies (whipped cream or shaving

cream on paper plates) for members

to smash into the faces of people like

your LTG, Club officers, and

Division Leadership Team!

PIE FOR CHARITY

Offer a polaroid (picture)

to members to buy at

events to capture the

moment. You can also

make a backdrop for a

specific event.

POLAROIDS

Sell water at big events

like carnivals or festivals or

on really hot meeting

dates outside. Talk to local

businesses for donations.

This could apply to other

drinks as well.

WATER SELLING

Charge admission and offer snacks for

a fun social for members to relax and

hang out while singing the latest hits.

KARAOKE NIGHT

Offering cards for holidays at

school/meetings is an easy way to

gain funds. You can also include extra

things like flowers or candy!

HOLIDAY CARDS/GRAMS

Charge admission fees for food. Gather your club or division to enjoy

a night of socializing! Consider including a talent show or dance.

DINNER

FUNDRAISING MANUAL | SECTION 4

Create a kit to sell at school

containing things such as

pencils, paper, pens,

candy, soda, etc. for the

ones who need help staying

awake or surviving the ever

dreaded finals week.

SURVIVAL KITS

Carry around decorated empty cans

and collect spare change from your

peers at school. Be sure to educate

participants on what you are

collecting funds for. Stay organized

and total funds raised each day. You

could even ask to leave these cans in

classrooms!

DONATION CANS

Charge admission and sell

concessions to make

money. Have contestants

compete in multiple rounds

or pageant activities. Some

include Q&A, modeling

certain types of attire

(formal/casual/spirit), mini

games (such as trivia) and

showcasing a talent. Have

a panel of judges help

crown the individual that is

the winner. Make sure to fill

out an ERF and reach out

for advisors.

PAGEANT

Fill a jar with jelly beans. Let members

guess how much is in it for a quarter

(or how much you decide to charge),

closest guess gets to keep the jar.

JELLY BEANS

This can be used any time, but

graduation is the best time to sell

ribbon leis! Order ribbon online from a

wholesale site (bbcrafts.com or

papermart.com), create them as a

club, and sell them to raise funds. You

can take pre-orders as well!

RIBBON LEIS

Reach out to local companies and arrange discount cards to sell to

students. Some places, such as Jamba Juice or Krispy Kreme, already

have BOGO card fundraisers. Simply contact your local store or

search for a card company.

RESTAURANT DISCOUNT CARDS

FUNDRAISING MANUAL | SECTION 4

section 5:

checks

To:

ATTN:

Tim Cunning, Key Club PTP

Donation

Cali-Nev-Ha (CNH) District

Office

P.O. Box 1327

Rancho Cucamonga, CA

91729

From:

High School Name

Division ##, Region ##

Street Address

City, State Zip Code

Example:

Busy Bee High School

Division 90E, Region 76

1925 Beehive St.

Beeville, BE 12345

Steps to submitting check donations:

1. Write a check

➢ Payable to: Cali-Nev-Ha(CNH) Key Club

● NOTE: If you need/want a receipt, include a slip

requesting a receipt and make the check payable to

“Cal-Nev-Ha Children’s Fund” instead.

➢ MEMO Line: Division ##, PTP/YES

● Ex: Division 90E, PTP/YES

2. Complete the PTP Donation Form

➢ LINKED HERE

3. Sending the Check

➢ Put the check in an envelope

➢ Make sure the MEMO line has correct information

TREASURER’S MANUAL | SECTION 5

Steps to submitting online donations:

1. Navigate to cnhfoundation.org

2. Click DONATE on the top right of the website

3. Choose whether to donate to the YES! Initiative or Pediatric Trauma

Program

4. Fill out the form below

➢ YES! Initiative should be titled YES! Initiative and PTP should be

titled Pediatric Trauma Program

let’s all work together to reach the district

fundraising goal of $200,000!

online

FUNDRAISING MANUAL | SECTION 6

section 6:

district executives

★ Governor Justin Kuo: [email protected]

★ Secretary Abigail Jensen: [email protected]

★ Treasurer Chloe Wu: [email protected]

district administrators

★ District Administrator Doug Gin: [email protected]

★ Assistant Administrator Marshall Roberson: [email protected]

★ Assistant Administrator Geoff Tobias: [email protected]

links

★ CyberKey: LINK HERE

○ A fundraising database will be able to be found on the CyberKey soon,

so be on the lookout for any updates!

★ Fundraiser Report Form: LINK HERE

★ PTP/YES Donation Form: LINK HERE

FUNDRAISING MANUAL | APPENDIX

addt’l.

common acronyms

CNH California-Nevada-Hawaii

DA District Administrator

DCM Division Council Meeting

DCON District Convention

DGOV District Governor

DSEC District Secretary

DTREAS District Treasurer

ICON International Convention

INT’L International

KCI Key Club International

LTG Lieutenant Governor

MRF Monthly Report Form

OTC Officer Training Conference

PTP Pediatric Trauma Program

RA Region Advisor

RTC Region Training Conference

YOF Youth Opportunities Fund