FACTOR Sample Deal Memo | Published April 1, 2022 1
Sample Deal Memo /
Employment Agreement for Hired Musicians and Eligible Crew
When you apply for FACTOR funding through the Tour Support or Showcase Component of any Program, and you hire a
Hired Musician or Eligible Crew, you must provide FACTOR with a signed employment agreement, contract or deal memo
for each person at the time of application.
You may use the template on the following page, or create your own version, provided that it contains the key clauses set
out in the template. FACTOR will also accept standard-form AFM or CFM Travel Engagement contracts.
Please note:
1. The following template is provided for your reference and convenience of administering your FACTOR funding. It
is not intended to replace or supersede any agreements you may or should have in place. You use this template
at your own risk. If you have agreed on additional terms or details with the person(s) you hire for your Tour or
Showcase, you may wish to evidence those terms in writing in your own agreement.
2. The Component rules for Tour Support and Showcase state that up to 8 Eligible Travelers, including all Artist
band members, additional Hired Musicians and Eligible Crew will be allowed for each Tour or Showcase date.
Each Hired Musician and Eligible Crew member must be contracted and paid to do a specific job. Allowable crew
members are: driver, sound mixer, lighting technician, road manager, merchandise seller, childcare support,
and/or up to one equipment/road technician/ “roadie.”
3. Unless approved by FACTOR in advance of the Tour or Showcase, each Hired Musician and Eligible Crew
member must be Canadian.
4. The deal memo, or any form of contract or agreement that you submit, must set out the names and addresses of
both parties. It must be legible, dated, and signed by both parties.
5. If, between the time of Application, and the beginning of the Tour or Showcase, you have a change of personnel,
please advise FACTOR and submit a new deal memo for replacement personnel as required.
6. Upon completion of your Tour or Showcase, you will be required to submit a Completion to FACTOR. In addition,
FACTOR may request that you upload a cost report and full expense documentation showing all your eligible tour
or showcase expenses, including any amounts paid to Hired Musicians and Eligible Crew. Ensure that you keep
invoices, receipts and proofs of payment for eligible costs.
7. For additional requirements, please consult the current Program Guidelines and the FACTOR Business Policies.
FACTOR Sample Deal Memo | Published April 1, 2022 2
Sample Agreement for Tour or Showcase Services
This AGREEMENT confirms our intention to engage your services for our upcoming Tour or Showcase subject to the key
terms and conditions set out herein.
DATE of this AGREEMENT
BETWEEN
(Enter name and address of Artist)
(“Artist” “us” “our”)
AND
(Enter name and address of Hired Musician or Crew Member)
(“Hired Musician” or “Crew Member” “you” “your”)
Citizenship of Hired Musician or Crew Member:
Services:
(Enter the type of services – e.g. Road Manager, Percussionist,
etc.)
Dates of Engagement:
(Enter each Date, City, Country for which the person is being
engaged, e.g. “December 7, 2020, Toronto, Canada)
Fee for Services:
(Enter the fee you’ve agreed on)
$_________ per Date of Engagement for a total of $_________
OR
$_________ per day or per week for a total of $___________
OR
Total Fee of $__________
Per Diem:
(Enter the amount of per diem payable in addition to the Fee for
Services, if any)
$_________ per day OR $__________ in total
AGREED as of the date hereof:
________________________________________
(signature of Artist)
________________________________________
(PRINT NAME)
AGREED as of the date hereof:
________________________________________
(signature of Hired Musician or Crew Member)
________________________________________
(PRINT NAME)
